5230-604-Instrumentation Maintenance-R

The City of Raleigh is soliciting proposals for a contract to provide routine and as-needed calibration, preventive maintenance, troubleshooting, and technical support for process instrumentation at its wastewater treatment facilities. This solicitation, identified as 274-5230-604-Instrumentation Maintenance-R, was issued on September 15, 2026, with a submission deadline of October 19, 2026, at 2:00 PM EST. The contract may be requested for a duration of up to five years. Selected contractors must utilize certified personnel and adhere to manufacturer specifications, industry best practices, and North Carolina Occupational Safety and Health Standards. Additionally, all work must comply with the City's ISO-certified Environmental Management System (EMS) protocols. In the event of an emergency, the contractor is required to provide a response within 24 hours regarding equipment troubleshooting, repair, or replacement. Proposals will be evaluated and ranked based on weighted criteria, with the award going to the most qualified firm following negotiations. The evaluation process includes a scoring system for technical qualifications and a specific formula for cost scoring, where the lowest total cost receives maximum points. Short-listed firms may be invited to a second stage involving an interview or demonstration. Contractors are required to maintain significant insurance coverages, including Commercial General Liability, Automobile Liability, and Worker’s Compensation, and must endorse the City of Raleigh as an additional insured. Compliance with various legal certifications is mandatory, including E-Verify, the Iran Divestment Act, and the Companies Boycotting Israel Divestment Act. Proposals must be submitted in a specific format, including one signed original, one electronic PDF version on a USB flash drive, and three paper copies.