53--PRIVACY DOORS

Solicitation Number: VA247-16-Q-0090 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA247-16-Q-0090 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-52, November 2, 2011. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a total set aside for Small Business and only qualified vendors may submit bids. The associated North American Industry Classification System (NAICS) code for this procurement is 444130, with a small business size standard of 500 employees. (v) This requirement consists of the following brand name or equal item(s): ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1 pair of 3'-10''X7'X1 3/4 RH-HM doors with vision kits for 1A. 1.00 PR __________________ __________________ 0002 3'-10"X7' X1 3/4 RH-KD Drywall HM door frame. 1.00 EA __________________ __________________ 0003 3'-10"X7'X1 3/4 RH-HM with vision kit for 1A. 1.00 EA __________________ __________________ 0004 1279-BB-5X4.5 US26D Hinges for new doors. 9.00 EA __________________ __________________ 0005 4040XP-HW/PA-AL-TB-LCN door closures. 3.00 EA __________________ __________________ 0006 Surface vertical rod panic devise for new doors. 2.00 EA __________________ __________________ 0007 Rim panic devise for new doors. 1.00 EA __________________ __________________ 0008 Classroom lever trim lock sets for panic devise. 3.00 EA __________________ __________________ 0009 Dummy mortise cylinders for new doors. 3.00 EA __________________ __________________ 0010 Crating and shipping. 1.00 PG __________________ __________________ GRAND TOTAL __________________ Specific features: BRAND NAME OR EQUAL New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Quotes MUST be good for 60 calendar days after close of solicitation. *Manufacturer and model number not intended to limit competition, but to accurately and fully describe required features. STATEMENT OF WORK GENERAL INFORMATION 1. TITLE OF PROJECT: Obtain materials to upgrade privacy for patients on first floor Neurology 2. SCOPE OF WORK: The contractor shall provide the listed materials to the Ralph H. Johnson VA Medical Center (RHJVAMC). 3. BACKGROUND: There is inadequate patient privacy in the Neurology area. 4. PERFORMANCE PERIOD: The contractor shall provide the materials listed in this Statement of Work (SOW) within 30 days after award unless otherwise directed by the Contracting Officer (CO). 5. TYPE OF CONTRACT: Firm-Fixed price GENERAL REQUIREMENTS These specifications are a statement of the minimum level of work and services that are to be provided under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. At a minimum, the contractor shall be required to take all steps and measures which would be taken by a prudent building owner to ensure that newly installed EVS cores can be operated at full capacity, and that additional power sources will available for future expansion. Contractor shall provide the following materials to the Carpenter Shop of the RHJVAMC; 1) 1 pair of 3'-10"X7'X1-3/4 RH-HM doors with vision kits for 1A, 2) 1 each 3'-10"X7'X1-3/4 RH-KD drywall HM door frame, 3) 1 each 3'-10"X7'X1-3/4 RH-HM with vision kit for 1A, 4) 9 each 1279-BB-5X4.5 US26D hinges for new doors, 5) 3 each 4040XP-HW/PA-AL-TB-LCN door closures, 6) 2 each surface vertical rod panic devices for new doors, 7) 1 each rim panic device for new door, 8) 3 each classroom lever trim lock sets for panic device, 9) 3 each dummy mortise cylinders for new doors. Contractor shall include shipping and handling charges in bid. Contractor will coordinate with the RHJVAMC Carpenter Shop to ensure correct materials are delivered on schedule. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor. REPORTING REQUIREMENTS The Contractor shall obtain all necessary licenses and/or permits required to perform the work. In addition, the Contractor shall provide the COTR with a copy of any licenses and/or permits required or obtained. TRAVEL All work is to be conducted at the RHJVAMC located at 109 Bee St, Charleston, SC 29401-5703. The Contractor is responsible for any anticipated travel and per diem. GOVERNMENT RESPONSIBILITIES The VA shall grant the Contractor access to areas of the RHJVAMC necessary to provide the services required under this contract. CONTRACTOR EXPERIENCE REQUIREMENTS The Contractor shall be a licensed provider of construction materials. CONFIDENTIALITY AND NON-DISCLOSURE It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS The Contractor will not be working in the vicinity of Information Technology (IT) assets that are the property of the RHJVAMC. No access to or connection of Contractor equipment will be made to any IT equipment located in the VA Medical Center while performing the work included in this SOW. The C&A requirements do not apply, and a Security Accreditation Package is not required. -END OF SOW- (vi) The items for this solicitation are to be delivered to: DELIVER TO: Albert German 1001 Trident St Hanahan, SC 29401-5799 --END-- (vii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (viii) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. Submitted offers shall not exceed 15 single-sided pages and any pages beyond this amount will be removed and not evaluated. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: 1. Documentation that confirms at least 3 years of satisfactory and relevant experience/past-performance providing the same type of required items and support services. 2. Documentation that confirms the company/employees are manufacturer authorized resellers/distributors and installers of the quoted items. 3. If you are quoting/offering "or equal" items, the offeror must submit manufacturer product literature that confirms the item(s) meets all the salient characteristics for the specified items. The salient characteristics for the specified item(s) are contained in the applicable manufacturer's literature. 4. If you are quoting/offering "or equal" items, the offeror must clearly identify the exact make, model, manufacturer and item description for each line item to be considered. Quotes/offerors that do not provide an adequate description of how the "equal" product meets the salient characteristics will not be considered for award. This is not applicable to offerors that are quoting "EXACT MATCH" items. 5. Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM) located at https:// www.sam.gov (ix) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 with the faxed and written quote, a copy of the provision may be attained from http://www.arnet.gov/far; if not provided, the offer may not be considered for award. (x) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (xi) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xii) n/a (xii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xiv) n/a (xv) QUESTIONS: All questions regarding this solicitation need to be electronically submitted no later than December 2, 2015, 11:00 AM EST to Darius Crane, NCO 7 Contract Specialist e-mail contact@example.gov. The solicitation number must be identified on all submitted questions. No questions received after this date will be answered. (xvi) Site Visit: N/A (xviii) QUOTES/OFFERS ARE DUE December 8, 2015 at 8:00 AM EST. Only electronic offers will be accepted; submit quotation to - Darius Crane, NCO 7 Contract Specialist e-mail contact@example.gov. Please place "ATTENTION: DOOR MAINTENANCE_VA247-16-Q-0090" in the subject line of your email. All offers must include the solicitation number. Quotes/offers received after this date may not be considered for award. (xvii) Contact information Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 325 Folly Road, Ste 300 Charleston, SC 29412 Primary Point of Contact: Darius Crane Contract Specialist contact@example.gov Phone: +1 (555) 000-0000 Fax: +1 (555) 000-0000