54-TJK-08-PR37080, ON CALL LONG ARM MOWING WITH MULCHING/PICKUP

This is a renewable hourly rate solicitation for long-arm mowing with mulching and pickup services, issued by the North Carolina Department of Transportation for Moore and Lee Counties under Division 8. The contract, identified as 54-TJK-08-PR37080, is designated as a Small Business Enterprise (SBE) set-aside and requires bidders to be certified through the NCDOT Office of Civil Rights SBE Program with an annual gross income of $1,500,000 or less. Bids must be submitted in paper format as one original and one copy, sealed and clearly labeled with vendor name, solicitation number, and due date, and received by the DOT Purchasing Section no later than 2:00 p.m. on July 15, 2026. The solicitation mandates a comprehensive Bid Submittal Package including a completed Contract Bid Form, Federal Employer Identification Number, Listing of MBE/WBE Subcontractors, Contractor Work Experience with at least three references, and signed certifications for non-collusion, debarment, and gift ban compliance. Contractors must supply hydraulic-powered long-arm mowers capable of reaching a minimum of 20 feet from the tractor center and provide shadow trucks or attenuator-equipped vehicles for work zone safety. Work includes mowing vegetation up to five inches in diameter to a maximum height of six inches along primary and secondary routes, clearing all debris from roadways and maintained properties, and mulching or removing cuttings as required, all during daylight hours. The contract period begins August 1, 2026 and ends July 31, 2027, with optional one-year renewals for a maximum term of three years, subject to a per-year funding cap of $5,000,000. Payment is made on an hourly basis for actual completed and accepted quantities, with monthly invoicing permitted and all invoices required to be original, legible, signed by an authorized representative, and accompanied by original ink-submitted Subcontractor Payment Information Forms (DBE-IS) for any subcontractor payments. No retainage will be withheld, but payment for specific locations may be delayed until final inspection verifies satisfactory completion. Contractors must comply with the 2024 NCDOT Standard Specifications for Roads and Structures and all applicable federal and state regulations, including Title VI and Title VII of the Civil Rights Act, Section 504 of the Rehabilitation Act, the Americans