5610--Combined Synopsis Solicitation - Base + 4 OY FFP TOPSOIL FOR CALVERTON NATIONAL CEMETERY

GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation
Solicitation Number: 36C78626Q0097
Title: Purchase & Delivery of Topsoil to Calverton National Cemetery
Post Date: 08/07/2026
Original Response Date:
Applicable NAICS:
PSC:
Set Aside Type:
Issuing Contracting Office:

Place of Performance:

AttachmentsCheck page number : 08/24/2026 at 12:00 pm EST
484110 General Freight Trucking, Local
5610 Mineral Construction Materials, Bulk
Service-Disabled Veteran Owned Small Business (SDVOSB)
Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172
Calverton National Cemetery 210 Princeton Blvd Calverton, NY 11933
A - Statement of Need (page 9) B - Price Schedule (page 12)
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with FAR RFO Part 12. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Solicitation number 36C78626Q0097 is issued as a Request for Quotation (RFQ) for the purchase and delivery of topsoil to Calverton National Cemetery.
This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 with an effective date of 03/13/2026.
NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE: The NAICS code for this procurement is 484110. The business size standard in millions of dollars is $34,000,000.
PRICE SCHEDULE: See Attachment B.
DESCRIPTION OF REQUIREMENT: See Statement of Need at Attachment A.
CONTRACT DATES: The period of performance will be one (1) base year and four (4), one-year options, if exercised.


DELIVERY/ACCEPTANCE LOCATION: Delivery will be FOB Destination and the delivery and acceptance locations will be at the Place of Performance addresses listed on page 1 of this Combined Synopsis/Solicitation.
CONTRACT TYPE: The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Price (FFP) contract for the purchase and delivery of bulk topsoil.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This solicitation and the subsequent award is subject to the availability of funding.
PRE-QUOTE SITE VISIT: A pre-quote site visit is NOT scheduled, but Offerors are urged and expected to inspect all sites where deliveries are to be made and to satisfy themselves regarding all general and local conditions that may affect the cost of supply and/or delivery. In no event, shall failure to inspect one or all sites constitute grounds for a claim after contract award.
INSTRUCTIONS TO OFFERORS: All prospective Quoters are required to have an active Federal Government contracts registration in System for Award Management (SAM) website when they submit a quote, and at time of award. If a Quoter does not have an active/current registration with SAM.gov prior to the solicitation close date, and at time of award, it will result in the company being considered non-responsive.
Service-Disabled Veteran Owned Small Business (SDVOSB) socio-economic category concerns MUST also have an active/current registration with SBA VetCert (www.veterans.certify.sba.gov) or SBA Small Business Search (https://search.certifications.sba.gov/) prior to the solicitation close date, and at time of award. Failure to comply will result in the Quoter being considered ineligible.
RFQ QUESTIONS: All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than 4:00 pm EST, Monday, August 17, 2026. No questions will be accepted after this time. Questions pertaining to this announcement shall be sent by email to: sarah.poole1@va.gov. Telephone inquiries will not be accepted. Amendments will be issued to answer all questions that are submitted.
RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting Officer no later than 12:00 pm EST on Monday, August 24, 2026. Email responses to Sarah.Poole1@va.gov. Responses to this announcement may result in a Firm Fixed Price (FFP) contract. The Government intends to make award without discussions. It is the responsibility of the Offeror to submit their best pricing at the time quotes are due. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at SAM.gov. Failure to provide a signed amendment as part of the quotation submission will result in being considered non-responsive and therefore ineligible for award.
QUOTATION FORMAT AND SUBMITTAL INFORMATION: Quotes must be submitted on company letterhead as a PDF document and submitted by email to the individuals listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government s terms and conditions, shall render the Quoter s quote non-responsive, and thus ineligible for award.
All quotes shall be submitted in two (2) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows:
Volume A Administrative
The Quoter shall include the following in Volume A:
Legal Business/Company Name (as listed in SAM.gov) Business Mailing Address SAM Unique Entity ID (UEI) Point of Contact Telephone Number Email Address Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the Quoter being considered non-responsive and thus ineligible for award. Completed copy of the following clause is required to be submitted as part of the quote: (Failure to comply shall result in the Quoter being considered non-responsive). VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (Jan 2023)(DEVIATION)
*NOTE It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation. (Those listed above must be submitted with the quote.)
Volume B Pricing
Quoter shall include the following in Volume B:
Proposed pricing shall be submitted on the included Price Schedule (Attachment B).
EVALUATION PROCESS [Addendum 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021)(DEVIATION OCT 2025)]:
Evaluation factors. Quotes will be evaluated using FAR RFO Part 12. The Government will award a single, Firm-Fixed-Price contract to the responsible Quoter with the lowest price. No other evaluation factors are being used.
Factors: Price: This factor shall be used to assess for completeness and reasonableness of the Quoter s price. For this factor, Quoters shall submit a complete Price Schedule (Attachment B) included in this solicitation.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
Notice of award. A written notice of award or acceptance of a quote furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
POST AWARD CONFERENCE: A virtual Post-Award conference will be scheduled by the Contracting Officer to discuss the requirements with the Awardee and all other stakeholders.
CONTRACT CLAUSES AND SOLICITATION PROVISIONS:
FAR CLAUSES
52.212-4 Contract Terms and Conditions-Commercial Items (NOV 2023)(DEVIATION OCT 2025) Addendum to FAR 52.212-4 Clauses incorporated by reference in numeric order starting with FAR and followed by VAAR.
The following solicitation clauses apply to this acquisition:
52.252-2 Clauses Incorporated by References (FEB 1998). The full text of FAR/VAAR clauses may be accessed electronically at: https://www.acquisition.gov/browse/index/far http://www.va.gov/oal/library/vaar/ FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) FAR 52.204-13 System for Award Management Maintenance (OCT 2018)(DEVIATION NOV 2025) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025)(DEVIATION NOV 2025) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)(DEVIATION NOV 2025) FAR 52.217-6 Option for Increased Quantity (MAR 1989) *Fill-in:7 days of the current Period of Performance expiration date FAR 52.217-8 Option to Extend Services (Nov 1999) *Fill-in: 30 days of the current Period of Performance expiration date FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) *Fill-ins: a) 30 days of the current Period of Performance expiration date b) 60 days c) 5 years, 6 months FAR 52.219-6 Notice of Small Business Set-Aside (NOV 2010)(DEVIATION NOV 2025) FAR 52.222-3 Convict Labor (JUN 2003)(DEVIATION NOV 2025) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (MAR 2026) (DEVIATION NOV 2025) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-50 Combating Trafficking in Persons (NOV 2021)(DEVIATION OCT 2025) FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) FAR 52.223-23 Sustainable Products. (MAY 2024) (DEVIATION NOV 2025) FAR 52.225-1 Buy American-Supplies. (OCT 2022)(DEVIATION NOV 2025) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) FAR 52.233-3 Protest After Award (Aug 1996) (DEVIATION NOV 2025) FAR 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025)
FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION APR 2026) FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020) *Fill-in: VA Acquisition Regulation (VAAR) (48 CFR Chapter 8)
VAAR CLAUSES
VAAR 852.201-70 Contracting Officer s Representative (Dec 2022) VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (Jan 2023)(Deviation) *Fill-in: "By the end of the base term..." VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.246-71 Rejected Goods (Oct 2018)
End of Addendum to 52.212-4

VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (Jan 2023)(Deviation)
(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that - (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Offeror check the appropriate box]
(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.
(ii) In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act. (2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in - check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]: (i)  Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i). (ii)  Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in - check each box below.]
The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18). The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied. The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice. (iii) The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA.
(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.
(4) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g) (1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.
Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: Printed Title of Signee: Signature: Date: Company Name and Address: (End of clause)




VAAR 852.247-71 Delivery Location (OCT 2018)
Shipment of deliverable items, other than reports, shall be to:
Calverton National Cemetery 210 Princeton Blvd. Calverton, NY 11933-1031 (End of Clause)
FAR PROVISIONS
FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)(DEVIATION OCT 2025)
Addendum to FAR 52.212-1 List all provisions incorporated by reference in numeric order starting with FAR and followed by VAAR.
The following solicitation provisions apply to this acquisition:
FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998). The full text of FAR/VAAR Provisions may be accessed electronically at: https://www.acquisition.gov/browse/index/far http://www.va.gov/oal/library/vaar/
FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation (JAN 2017) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.212-2 Evaluation Commercial Products and Commercial Services (NOV 2021) (Deviation OCT 2025) *See Evaluation Process (Addendum 52.212-2) on page 3 FAR 52.225-2 Buy American Certificate. (OCT 2022) FAR 52.252-5 Authorized Deviations in Provisions (NOV 2020) *Fill-in: VA Acquisition Regulation (VAAR) (48 CFR Chapter 8)
VAAR PROVISIONS
VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) Applicable Unsure what is the intent of this provisions within VAAR 852.252-70 are: VAAR 852.219-76.
End of addendum to 52.212-1



DIGNITY CLAUSE Respect for Headstones and Markers in National Cemeteries
Handling of Markers and Headstones
Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.
No tools, equipment or other items will be placed or leaned on headstones or markers.
Use care not to scratch or damage markers in any manner.
Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.
Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.
Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.
The contractor is required to discuss the guidance with employees and/or subcontractors.
(End of Clause)








ATTACHMENT A
STATEMENT OF NEED
BACKGROUND
Calverton National Cemetery (CNC) is located at 210 Princeton Blvd, Calverton NY. Cemetery grounds encompass approximately 1,045 acres of land. CNC is a National Shrine that honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The cemetery receives visitors, holds ceremonies, and conducts committal services. Due to CNC s special significance and the attention it receives from the public and media, strict adherence to the following specifications is essential.
GENERAL REQUIREMENTS
Calverton National Cemetery requires the delivery of 1,300 cubic yards of bulk topsoil (Dry Weight Measured) annually, with the option for an additional, not to exceed, 200 cubic yards per year, under FAR 52.217-6 Option for Increased Quantity. The contractor will be responsible for delivering the topsoil bi-annually during fall (September to November) and spring (late March to May), with each delivery coordinated on an as needed basis.
Notification & Delivery Methods: The Contracting Officer Representative (COR) shall schedule delivery times/dates. The Contractor will be notified, at least, two (2) weeks before delivery is needed.
Upon delivery, all topsoil will be inspected and may be rejected by the COR if it fails to conform to any of the requirements of this contract.
Communication: Communication with the COR is essential. The Contractor must contact the COR at the time the delivery to ensure proper placement of bulk Topsoil (Dry Weight Measured). Communication with the COR is strongly encouraged as burial activities at the cemetery take precedence over deliveries. Work activity and noise must not disturb Committal/Burial Services. Additionally, trucks are strictly prohibited from passing through any Committal/Burial Service area during this period.
Topsoil Specifications: Topsoil must meet the following requirements: A fertile, friable, natural earth of loamy character, without a mixture of subsoil, uniform in quality. Contains 5% composted material and free of refuse or debris, including but not limited to: Hard clods, stiff clay, sod, or hard pan. Pebbles larger than 1/4 in diameter, Coarse sand, noxious weeds, stick brush, other rubbish, etc. The topsoil must contain at least 5% organic matter, determined by loss on ignition on moisture-free samples, dried in accordance with the current method of the Association of Official Agricultural Chemists. The acidity range shall be PH 5.0 to 7.0 inclusive.
RESPONSIBILITIES
The Contractor shall preserve and protect all structures, equipment, roads, and vegetation (such as trees, shrubs, & grass) on or adjacent to the delivery site, which is not to be removed and which does not interfere with the deliveries required under this contract. The Contractor will take extreme precaution when delivering and unloading Topsoil (Dry Weight Measured) to not hit, damage, mark and/or knock any buildings/structures.
The Contractor shall protect from damage all existing improvements and utilities at or near the delivery site and on adjacent property of a third party. The Contractor shall immediately notify the COR of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.
Insurance, Licenses & Permits: The Contractor shall possess and maintain all necessary insurance, licenses, and permits required for contract performance. Contractor is responsible for any injury to himself/herself/themself, his/her/them employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her/them employees fault or negligence. The Contractor is responsible for repair and/or replacement of any damaged turf, headstones, structures, and/or other property.
WORK HOURS
Hours Of Operation: Deliveries shall be made Monday through Friday, between the hours of 8:00 a.m. 2:00 p.m., unless otherwise requested by Cemetery due to unforeseen weather emergency need.
National Holidays: Deliveries shall not be made on the eleven holidays observed by the Federal Government, unless emergency delivery requested. Unless otherwise specified, when a holiday falls on a Sunday, the following Monday shall be the legal holiday as observed by the Federal Government. When a holiday falls on a Saturday, the preceding Friday shall be observed as the legal holiday. The eleven holidays observed by the Federal Government are as follows:
Holiday Date Month New Year s Day 1st January Martin Luther King Jr. s Birthday 3rd Monday January President s Day 3rd Monday February Memorial Day Last Monday May Juneteenth/Freedom Day 19th June Independence Day 4th July Labor Day 1st Monday September Columbus Day 2nd Monday October Veterans Day 11th November Thanksgiving Day 4th Thursday November Christmas Day 25th December *Or any other day specifically declared by the President of the United States to be a National Holiday.
(End of Statement of Need)
ATTACHMENT B
Price Schedule
CLIN DESCRIPTION EST. QTY UNIT UNIT COST TOTAL EST COST BASE YEAR: September 1, 2026 to August 31, 2027 0001 Furnish / Deliver Topsoil to Calverton National Cemetery *This CLIN is subject to FAR 52.217-6 Option for Increased Quantity NTE 200 CY. 1,300 Cubic Yards $ _______ $ _______ OPTION YEAR 1: September 1, 2027 to August 31, 2028 1001 Furnish / Deliver Topsoil to Calverton National Cemetery *This CLIN is subject to FAR 52.217-6 Option for Increased Quantity NTE 200 CY. 1,300 Cubic Yards $ _______ $ _______ OPTION YEAR 2: September 1, 2028 to August 31, 2029 2001 Furnish / Deliver Topsoil to Calverton National Cemetery *This CLIN is subject to FAR 52.217-6 Option for Increased Quantity NTE 200 CY. 1,300 Cubic Yards $ _______ $ _______ OPTION YEAR 3: September 1, 2029 to August 31, 2030 3001 Furnish / Deliver Topsoil to Calverton National Cemetery *This CLIN is subject to FAR 52.217-6 Option for Increased Quantity NTE 200 CY. 1,300 Cubic Yards $ _______ $ _______ OPTION YEAR 4: September 1, 2030 to August 31, 2031 4001 Furnish / Deliver Topsoil to Calverton National Cemetery *This CLIN is subject to FAR 52.217-6 Option for Increased Quantity NTE 200 CY. 1,300 Cubic Yards $ _______ $ _______
(End of Price Schedule)