5820--Portable Radios

The U.S. Department of Veterans Affairs, through the Network Contracting Office 10 in Dayton, Ohio, is seeking to procure 65 Motorola MOTOTRBO R5 portable radios and associated accessories under a firm-fixed-price contract to support VA Police and emergency response operations at the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio. The solicitation, issued under FAR Part 13 Simplified Acquisition Procedures, requires delivery of new, current-production radios compliant with DMR Tier II protocol, MIL-STD-810H ruggedization, and IP67 environmental ratings, along with IMPRES Li-Ion batteries (minimum 3200 mAh), rapid chargers, antennas, belt clips, and full manufacturer 5-year warranties. All units must be pre-programmed to match the VA’s existing MOTOTRBO network, including channel templates, emergency functions, lone worker features, and noise suppression capabilities for high-noise medical environments. The contractor must deliver all equipment and complete configuration within 60 calendar days of contract award, with no infrastructure modifications permitted without written authorization. Compliance with VA-specific requirements includes adherence to the Commercial Advertising clause, prohibition of gray market or counterfeit items, and strict conflict of interest and whistleblower protections. All personnel requiring access to VA systems must undergo a low-risk background investigation, be U.S. citizens, and submit required forms to the VA Office of Security and Law Enforcement within 30 days of contract award; non-compliance may result in termination for default. Key personnel must be identified by name with resumes submitted for approval prior to performance, and any substitution requires prior written consent from the Contracting Officer and COTR. Technical compatibility and system interoperability with existing infrastructure are the primary evaluation criteria, followed by delivery schedule and risk mitigation—non-Motorola solutions are deemed unacceptable due to interoperability risk. Price is considered in a best-value trade-off context, not as the sole determinant. The contract requires electronic submission of quotes via email to the Contracting Officer by the deadline, and all items will be inspected and accepted at the delivery site. The procurement does not specify payment office details, invoicing methods, or total estimated value as pricing is to be determined through vendor responses.