59 -- Assembly of Electronic Components

This is Part A HSCG44-07-R-10222007A of a 2 part Posting, Part B is listed as HSCG44-07-R-10222007B and posted on Fed-Biz-Ops. This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and no other solicitation document will be issued. Request For Quotation (RFQ) number HSCG44-07-Q-10222007 is assigned for tracking purposes only. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-20. The US Coast Guard Command and Control Engineering Center (C2CEN) intends to award a Firm Fixed Price (FFP) purchase order using Simplified Acquisition Procedures for the Assembly of, 55 each Remote Radio Activated Sound Signal Units, PN: 1SG38-RRASS, with the option of 20 more Units, within 12 months of contract award as required and pending Availability of Funds. For the next Fiscal Year the Coast Guard shall have the Option for an additional 10 Units to be assembled pending Availability of Funds. This assembly procedure of all Units is to be done IAW the Attached Statement of Work below, and applicable Drawings/Schematics. Due to the size of the Downloaded SOW and Drawings/Schematics, any interested parties wishing to receive the Drawings/Schematics should contact the primary POC James A. Lassiter for a copy of SOW and Drawings/Schematics to be emailed or mailed (via regular US Mail), secondary POC Ms. Carrie Houck, contact@example.gov . This assembly will require the contractor to purchase some supplemental Items/Parts. Those items that are to be purchased by the contractor to complete assembly are to be New. Used Items/Parts are not acceptable. The contractor shall be required to complete Line Item 1, 2 each 1SG38-RRASS and return those 2 Units for Government Testing/Evaluation IAW FAR 52.209-4 First Article Approval-Government Testing, see below for First Article delivery specifications. After approval from the Contracting Officer, the contractor will be permitted to continue with assembly of Line Item 2, 53 each 1SG38-RRASS. If required and funds are available, there will be 10 more Units Item 3 and another 10 more Units Item 4 to be assembled. The USCG may exercise an Option for the next Fiscal Year for 10 more Units Item 5. See below for required delivery schedule. The North American Industry Classification System (NAICS) Code is 334511 and the small business size standard is 750 employees. This is a 100% Total Small Business Set-Aside Acquisition. All Completed Assembled Items are to be delivered to US Coast Guard C2CEN, 4000 Coast Guard Blvd. Portsmouth VA. 23703-2135. FOB Destination offers are strongly desired. FOB Origin offers must include shipping charges to be considered responsive. Inspection and acceptance of all Units shall be performed by the USCG C2CEN COTR/Technical Representatives. Required delivery is IAW the Required Delivery Schedule below, see FAR 52.211-8 below. Offerors must complete the ?Offeror?s Proposed Delivery Schedule? table below in order to be considered responsive. Packaging and marking: shall be in accordance with ASTM D3951-98 approved Nov. 10, 1998, Commercial Packaging, Shipping and Storage Procedures. Note each part must be individually packed in a separate box suitable for shipment via air, land or sea to enable shipment to destination and transshipment to a Coast Guard unit without repacking or incurring damage during shipping and handling. Each individual container shall have a copy of the packing slip attached indicating the, Part number, Purchase Order Number, and Serial Number. Packaging Material may consist of popcorn, shredded paper, Styrofoam or any other type of material that will provide a high level of protection to these Electronic Units. All responsible sources may submit an offer which shall be considered by the agency. Anticipated award date is Dec/19/2007. This date is approximate and not exact. All responsible sources may submit an offer which shall be considered by the agency. Numbered Note 1 Applies to this Acquisition: The proposed contract is 100% set aside for small business concerns. The following Federal Acquisition Regulation (FAR) provisions and clauses apply: FAR 52.212-1 Instructions to Offerors-Commercial Items (SEPT 2006), FAR 52.212-2 Evaluation-Commercial Items (JAN 1999)- award will be made to the Offeror proposing the Best Value to the Government considering price, delivery, and past performance, and quality. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (SEPT 2007) to include Alt I (APR 2002). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov FAR 52.212-4 Contract Terms and Conditions ?Commercial Items (FEB 2007) with the following addendas: FAR 52.211-14 Notice of Priority Rating for National Defense Use (Sep 1990) DO Rated. FAR 52.217-5 Evaluation of Options (Jul 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government?s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of provision) FAR 52.217-7 Option to Increase Quantity-Separately Priced Line Item(Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days prior to Expiration of base contract. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 (years). (End of clause) This following clause 52.232-18 applies to the Optional Units, Line Items 3 and 4 of the Base Period and the Option Period in the following Fiscal Year. FAR 52.232-18 Availability of Funds. Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government?s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of clause) The Government is not bound nor required to Exercise any Options of this Contract. Please Note: It is not anticipated that the Government will Exercise the Option for additional Units or to extend the period of performance at time of contract award. The Base Contract Period is for 12 months after award date. The contract award amount will be for the 55 Units to be assembled. During the Base Period of 12 months the Government may have the Option to have 20 additional Units assembled. After completion of Base Period, the Government may Exercise the Option to extend the Term of the Contract by 12 months, and during the Option Period the Government may have, but not limited to 10 additional Units. FAR 52.252-2 Clauses Incorporated by Reference (Jun 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (CCR)(Oct 2003). Contractors are located and identified in CCR by their DUNS number. To facilitate payment via Electronic Funds Transfer ? CCR, contractors should be registered in the CCR. A DUNS Number can be obtained via www.dnb.com and CCR registration can be obtained via www.ccr.dlis.dla.mil End of Clause FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders ?Commercial Items (SEPT 2007), The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2006) (E.O. 13126),; FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (APR 2002)(E.O. 11246), FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793), FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006)(38 U.S.C. 4212), FAR 52.222-50 Combat Trafficking in Persons(AUG 2007) FAR 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006)(E.O. 12722,12724,13059.13067,13121, and 13129) FAR52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332) End of Clause The following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; FAR 52.245-1 Government Property (JUN 2007) with Alt 1 (JUN 2007) DELIVERY OF GFP IS ESTIMATED TO BE WITHIN 15 CALANDER DAYS AFTER CONTRACT AWARD DATE. FAR 52.245-9 Use and Charges (JUN 2007) Gov Property FAR 52.209-4 -- First Article Approval -- Government Testing. First Article Approval -- Government Testing (Sep 1989) Note: This is only sections a and b of this Clause, the entire Clause is available at http://www.arnet.gov/far; (a) The Contractor shall deliver 2 Unit(s) of Lot/Item 1 within 15 calendar days(after receiving the GFP) from the date of this contract to the Government at USCG ISC Command and Control Engineering Center C2CEN 4000 COASTGUARD BLVD. PORTSMOUTH VA 23703-2135 to the Attn: of Mr. Alan Davis, for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification and Serial Number of those Units. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract. (b) Within 10 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. FAR 52.211-8 Time and Delivery (JUN 1997) (a) The Government requires delivery to be made according to the following schedule: Required Delivery Schedule (as inserted by the USCG Contracting Officer) Item Number Quantity Within Days After Date of Contract 1 2 These are First Article Test Items, To be delivered 15 calendar days after receipt of Government Furnished Property.(GFP estimated delivery is 15 days after contract award. 2 53 Contractor shall deliver the remaining 53 Units at a rate of no less than 7 Units every 21 calendar days from the date of formal notification of acceptance/approval of the First Article Testing Units of Item 1 3 10 If Units required, Contractor shall deliver these 10 Units within 25 calendar days after reciept of GFP. 4 10 If Units required, Contractor shall deliver these 10 Units within 25 calendar days after reciept of GFP. 5 10 If Units required, Contractor shall deliver these 10 Units within 25 calendar days after reciept of GFP. The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply. Offeror?s Proposed Delivery Schedule (to be inserted by offeror) Item Number Quantity Within Days After Date of Contract 1 2 3 4 5 (b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor?s date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term ?working day? excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered nonresponsive and rejected. (End of clause) The Contractor shall not Invoice for any Units until those Units have been Received/ Inspected and Tested and Accepted by the COTR/Technical Representative as required by the Statement of Work. The Contractor shall be notified by the Contracting Officer when Invoicing for those Units is acceptable. HOMELAND SECURITY ACQUISITION REGULATION (48CFR CHAPTER 30) CLAUSES (can be accessed electronically at www.dhs.gov/dhspublic) HSAR 3052.242-72 Contracting Officers Technical Representative (COTR) (Dec 2003) HSAR 3052.209?70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUNE 2006). Quotes may be submitted on company letterhead stationary and must include the following information: Cost breakdown of parts and labor, Unit Price, Extended Price, Estimated Completion time frame, Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is Dec/11/2007 3:00 PM Eastern Time. Facsimile and E-mail quotes are acceptable and may be faxed to +1 (555) 000-0000 or E-mailed to Primary POC JamesA.Lassiter, Contract Specialist, contact@example.gov +1 (555) 000-0000 for questions regarding this solicitation. Secondary POC Carrie F. Houck contact@example.gov +1 (555) 000-0000 *PLEASE NOTE* Offerors are to provide Firm Fixed Price (by Dec/11/2007) Quotes/Pricing for assembly of all Units including the Units in the Option Period. Please include Labor Hours estimated per Unit. Base Period includes 55 Units plus the Option for 20 additional Units. Option Period may have 10 Units. Total number of Units Offerors are to provide Quotes/Pricing on is 85 Units. Firm Fixed Prices- these contract Unit cost are not to be modified. The prices are Firm for the life of the Contract and the Option Periods. NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to submit annual representations and certifications via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. The Government is not bound nor required to Exercise any Options of this Contract. This completes Part A of this Posting. Part B is posted on Fed-Biz-Ops as HSCG44-07-R-10222007B