6-Month HVAC SERVICE CONTRACT

Solicitation 27-426DOC-PINCK-B-54276 is an Invitation for Bid issued by the Illinois Department of Corrections for a six-month service agreement at the Pinckneyville Correctional Center. The contract seeks a responsive and responsible vendor to provide as-needed HVAC and chiller maintenance, repairs, and parts. The scope of work covers a variety of critical equipment, including three 100-ton chillers, ten hot water boilers, ten split system HVAC units, thirty-seven power ventilating units, six walk-in coolers, and four walk-in freezers. Award selection is based on the lowest overall total price, with the state evaluating bidders on their past performance, capacity to deliver, and compliance with applicable laws. The selected vendor must begin work within five days of the award and provide detailed repair records for every service call, signed by the Chief Engineer. Strict operational requirements include providing Material Safety Data Sheets for all toxic substances used, adhering to facility security protocols regarding vehicle safety and identification, and maintaining comprehensive insurance coverage, including $1,000,000 per occurrence for general commercial and auto liability. Payments are governed by the State Prompt Payment Act and may be funded partially or totally by federal sources. All bids must be submitted electronically via the BidBuy portal, including required vendor disclosures and utilization plans, to be considered responsive.