This Justification (J&A) opportunity from New Mexico was posted on January 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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#60-M0087-26-CP003 - City Clerk Agenda Management System Subscription

Awarded

60-M0087-26-CP003State & Local

Submission Closed02/07/2026, 04:00:12 PM MST

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541512

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HOUSTON CITY COLLEGE

POSTED

about 23 hours ago

DEADLINE

in about 1 month

AI Contract Overview

The City Clerk's Office in Santa Fe, New Mexico is soliciting subscriptions for the CivicClerk Agenda Management System under contract #60-M0087-26-CP003. CivicClerk is an integral cloud-based platform currently used citywide to manage meeting agendas, minutes, and public records, enabling departments to streamline agenda preparation and automate approval workflows. This system supports the city's transparency and compliance efforts by providing timely, online access to governing body meetings and related materials, facilitating collaboration and improving the consistency and accuracy of municipal records. The contract opportunity was posted on January 7, 2026, with a response deadline of February 7, 2026. It is managed by the City Clerk's Office, with points of contact including the Assistant City Clerk and the Procurement Analyst, who can be reached via provided email and phone contacts. The solicitation is open to governmental and related entities, with performance taking place within New Mexico. The system’s cloud-based architecture ensures continuous availability and reliable access for both city staff and the public, underscoring its role as a critical tool in the city’s daily operations and transparency initiatives.

General Info

Santa Fe City Clerk seeks subscriptions for cloud-based CivicClerk system to manage agendas, records.

Agency

New Mexico → City Clerk's Office

NAICS

541512 - Computer Systems Design Services

Place of Performance

NM, USA

Set-Aside

sole source

Documents

3 pages · sow

High

9 pages · sole-source-request

High

1 page · other

Low

2 pages · sole-source-submission

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedJan 7

Solicitation

AwardedNov 7

Contract was awarded

Submission Closed

02/07/2026, 04:00:12 PM MST

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Organization & Contact Information

AgencyNew Mexico → City Clerk's Office

Contacts2 people available

OfficeSanta Fe, NM, 87501, USA

Organization / AgencyNew Mexico → City Clerk's Office

Office AddressSanta Fe, NM, 87501, USA

Contacts

Xavier VigilAssistant City Clerk

contact@example.gov

+1 (555) 000-0000

Kristy MieraProcurement Analyst

contact@example.gov

+1 (555) 000-0000

Interested Companies (13)

BuildCentral

DevCare SolutionsCOLUMBUS, Ohio

Dugouts USACrystal River, Florida

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Full Description

CivicClerk is currently integrated into the city's daily operations and serves as the central platform for managing meeting agendas, minutes, and public records. City departments utilize CivicClerk to streamline agenda preparation, automate approval workflows, and ensure timely publication of meeting information for both internal users and the public. This application has become essential for supporting the city's compliance requirements and transparency initiatives, enabling online access to governing body meetings and agenda materials. Its intuitive interface and flexibility allow city staff across multiple departments to collaborate efficiently, improving the accuracy and consistency of municipal records. CivicClerk's cloud-based system ensures high availability and reliable access for staff and citizens alike.

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