6140--Cart Batteries

This solicitation, numbered 36C26226Q0645, is a Small Business Set-Aside under FAR 19.5 for the replacement of cart batteries, specifically for the Department of Veterans Affairs at the Loma Linda VA Healthcare System in California. The requirement is branded as or equal to a specific product, and contractors must demonstrate clear and compelling evidence of compliance with all technical and administrative requirements. The solicitation is governed by commercial item acquisition procedures under FAR 52.212-1 and FAR 52.212-2, with award to be made on a Lowest Price Technically Acceptable (LPTA) basis, meaning price is the sole evaluation factor once technical acceptability is confirmed. All offers must be submitted electronically via email to sam.choo@va.gov by Friday, May 8, 2026, at 10:00 a.m. PST, with a strict 10-page limit in 11pt Arial font, a maximum file size of 10MB, and required inclusion of an authorized OEM dealer letter dated within 90 days of submission. Offerors must be registered in SAM.gov with a valid UEI, and small business status must be properly represented, with no more than 50% of the work allowable through subcontracting. The contract requires delivery of lithium battery kits and associated labor and transportation services to the specified VA facility, with acceptance to occur at the destination under the terms of FAR 52.212-4. Contract performance obligations are governed by a suite of mandatory clauses, including VAAR provisions for electronic invoice submission through the Tungsten Network portal, delivery location compliance, and domestic packaging standards. The contractor must ensure all personnel wear government-issued ID badges while on site, strictly observe smoking and vaping prohibitions, and supply appropriate PPE in compliance with OSHA standards. Warranty is required for one year post-delivery, and all products must meet applicable Buy American Act and Section 508 ICT accessibility standards. Intellectual property indemnification is mandated under FAR 52.227-1, and compliance with the Prompt Payment Act, Fly America Act, and whistleblower protections under 41 U.S.C. Chapter 87 is required. Payment will be processed electronically via EFT, with no use of WAWF, and contractors must provide correct banking and TIN information. The contract does not specify unit pricing or total estimated value, as