6210--Commercial Light Fixtures

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 dated February 14, 2023. This solicitation is set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) . The posting in SAM reflects the 2022 North American Industrial Classification System (NAICS) code 335132, however, VAAM Part M819 instructs procurement activities to continue using NAICS 2017 codes until SBA s small business size standards have been updated to NAICS 2022. Therefore, the associated 2017 NAICS for this procurement is 335122 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing, (as noted on the Non-manufacturer rule class waiver list Effective Jun 1, 2022) with a small business size standard of 500 employees. The FSC/PSC is 6210. The Bruce W. Carter VA Medical Center - Miami Veterans Healthcare System - 1201 Northwest 16th Street - Miami, FL 33125-1624 is seeking to purchase Commercial Light Fixtures with accessories and installation. This is a Brand Name or Equal Requirement in accordance with FAR 52.211-6. Any or equal response shall include manufacturer plus parts list, along with details on how such item(s) match or exceed the salient characteristics. Responses shall be on an all or none basis, no partial submission. The Government reserves the right to make no award at all. See Attachment: LIMITATIONS ON SUBCONTRACTING (must be completed by contractor at time of submission of quote) All interested companies shall provide quotations for the following: Supplies/Services Price Cost Schedule Line Item Description QTY Unit Unit Price Total Price 0001 Handle Assy, Devon Slip On ULH (BRAND NAME OR EQUAL TO STRYKER PART # P46714) 25 EA 0002 F-GEN TOUCH WALL CONTROL, VER 2 (BRAND NAME OR EQUAL TO STRYKER PART # P37633) 10 EA 0003 KIT, SLX 628 NFC.NC CARDANIC (BRAND NAME OR EQUAL TO STRYKER PART # P47503) 25 EA 0004 KIT, NFC SPRING ARM CEILING 12-17KG (BRAND NAME OR EQUAL TO STRYKER PART # P47506) 25 EA 0005 COVER, GREY 70 MM (BRAND NAME OR EQUAL TO STRYKER PART # P43410) 25 EA 0006 LABOR, CHROMOPHARE E TO F CONVERSION (BRAND NAME OR EQUAL TO STRYKER PART # RS 0006175) 25 EA 0007 KIT, SLX 628 NFC.NC CARDANIC (BRAND NAME OR EQUAL TO STRYKER PART # P47503) 1 EA 0008 KIT, NFC SPRING ARM CEILING 12-17KG (BRAND NAME OR EQUAL TO STRYKER PART # P47506) 1 EA 0009 COVER, GREY 70 MM (BRAND NAME OR EQUAL TO STRYKER PART # P43410) 1 EA 0010 LABOR, CHROMOPHARE E TO F CONVERSION (BRAND NAME OR EQUAL TO STRYKER PART # RS 0006175) 1 EA 0011 Handle Assy, Devon Slip On ULH (BRAND NAME OR EQUAL TO STRYKER PART # P46714) 1 EA 0012 Kit, Suspension, FP/LT/LT, 1100/1000/900mm (BRAND NAME OR EQUAL TO STRYKER PART # P40391) 1 EA 0013 SK BOX ENCLOSURE (SINGLE BOX, E) (BRAND NAME OR EQUAL TO STRYKER PART # CB 5210100) 1 EA 0014 Standard front door for SK enclosure (BRAND NAME OR EQUAL TO STRYKER PART # CB 5211120) 1 EA 0015 KIT, SK BOX W ELEC + ENCL., SINGLE LT (BRAND NAME OR EQUAL TO STRYKER PART # P35280) 1 EA 0016 CHROMOPHARE INSTALLATION (BRAND NAME OR EQUAL TO STRYKER PART # RS 0006008) 10 EA 0017 INSTALLATION-IMPLEMENTATION STAGING CHARGE (BRAND NAME OR EQUAL TO STRYKER PART # 8888888401) 1 EA 0018 CHROMOPHARE INSTALLATION (BRAND NAME OR EQUAL TO STRYKER PART # RS 0006008) 1 EA Grand Total The following salient characteristics are required to meet the needs of the government. Salient Characteristics *** Brand Name or Equal to Stryker SLX LED Surgical Lights *** The surgical unit must utilize Precision Beam Technology, producing up to 650 overlapping beams of light delivering a homogenous column of light while minimizing shadows regardless of how crowded the surgical field is, thus providing maximum brightness to the surgical field. The 75cm light head diameter with 104 LEDs must provide 160,000 lux illumination level at all color temperatures for maximum brightness. The unit must provide maximum depth of illumination of 120cm and maximum light field diameter of 29cm that allows end user to set the light at the start of a case and keep the surgical site well-lit without adjusting. The surgical lights must be capable of complete platform integration that meet the requirement of a unified solution when connected to the current in light camera and Stryker integration system utilized at the Bruce W. Carter VAMC operating rooms for complete control from the touch panel or voice. The surgical lights must also be compatible with the current suspension in each operating room, thus not requiring the additional cost of new suspension or the shutdown of any operating room for an extended amount of time. - - Delivery shall be provided no later than 60 days after receipt of order (ARO) FOB Destination. Installation Location is Separate and Different from the Ship To Address. Miami Veterans Healthcare System will be responsible for the transfer of the hardware to be moved from Place of Delivery to the Place of Performance/Installation. Place of Delivery Address: Miami VA Medical Center Supply Chain Management Warehouse 6725 NW 36th Ave, Suite 695 Miami, FL Postal Code: 33166 Country: UNITED STATES Place of Place of Performance/Installation Address: Bruce W. Carter VA Medical Center Miami Veterans Healthcare System 1201 Northwest 16th Street Miami, FL Postal Code: 33125-1624 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.211-6, Brand Name or Equal FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Products and Commercial Services (Dec 2022) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services. (Dec 2022) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. ADDENDUM to 52.212-1, Instructions to Offerors Commercial Products and Commercial Services Gray market items are Original Equipment Manufacturer (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA- wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. (End of Addendum to 52.212-1) All quoters shall submit the following: The name, address, and telephone number of the vendor. Tax Identification Number (TIN) SAM UEI Number / DUNS Number / Cage Code Point of Contact for submission of orders if awarded a contract Authorized Distributor Letter certified by OEM if the offeror is not the manufacturer Quoted price shall include delivery Please submit with your quote the following information: 1) Original Equipment Manufacturers (OEM) Name 2) OEM DUNS and UEI numbers 3) OEM Country of Origin 4) OEM Part Number The attached VAAR 852.219-76 (Limitations on Subcontracting) must be completed and provided with the quote. All quotes shall be sent to the following email address: contact@example.gov . Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: ADDENDUM to 52.212-2 Evaluation Commercial Products and Commercial Services Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical capability or quality of the item offered to meet the Government requirement Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Factor 1 Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2 Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price. (End of Addendum to 52.212-2) The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 4:00 PM Eastern Standard Time (EST) on March 22, 2023, at contact@example.gov and shall reference RFQ 36C24823Q0709 Commercial Light Fixtures in the subject of the email. Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Point of Contact listed below by 1:00 PM Eastern Standard Time (EST) on March 14, 2023. Point of Contact Contract Specialist Melissa Everett contact@example.gov