6240--NX EQ Lights: Exam (VA-25-00009031)

REQUEST FOR INFORMATION 1.0 DESCRIPTION The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Lights: Exam product line as candidate for a VA-wide (otherwise referred to as national ) single Requirement s contract award. The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Request for Information (RFI) in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources. The period of performance will consist of a base of 12-months with four 12-month option periods from the date of award. The SAC in conjunction with VHA is seeking a qualified source to manufacture Lights: Exam on an agency wide basis. VA intends to award a Brand Name or Equal (BNOE) single award Requirements contract for this requirement IAW with FAR 16.503. Vendors will be required to deliver Lights: Exam to VA medical centers and facilities throughout the United States. The associated North American Industrial Classification System (NAICS) code for this procurement is 335132 (335122 expired) Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing and the associated size standard is 600 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at https://www.sam.gov/portal/public/SAM/. All quoters must be certified as with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Veteran Small Business Certification (VetCert) database, at https://veterans.certify.sba.gov/ at the time of quote submission. This notice is for planning purpose only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This RFI is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. 2.0 SCOPE Examination lights are designed to deliver intense focused lightning directly to specific areas of a patient s body. They are used in physician offices for patient examinations, diagnostic procedures, and to perform minor surgical procedures. These lights emit useful radiation mainly in the visible spectrum. Examination lights are available in stand-alone (free standing), wall-mounted, ceiling-mounted, and table-top/exam-table configurations. VA estimates the following quantities during the 60-months ordering period: CLIN Item Description UOM BASE YEAR OPTION YEAR 1 OPTION YEAR 2 OPTION YEAR 3 OPTION YEAR 4 0001 Ritter 250 LED Exam Light EA 100 100 100 +1 (555) 000-0000 Caster Base Accessory for Model 250 Light EA 100 100 100 +1 (555) 000-0000 Ritter 253 LED Exam Light - light only - excludes mounting hardware EA 100 100 100 +1 (555) 000-0000 Ritter 253 LED Exam Light - Exam Chair Kit - models204/22X/62X - includes light, splines, and chair mounting hardware. EA 100 100 100 +1 (555) 000-0000 Ritter 253 LED Exam Light - Exam Chair Kit - model 626 for 32" upholstery and Patient Support Rails - includes light, splines, and chair mounting hardware. EA 100 100 100 +1 (555) 000-0000 Ritter 253 LED Exam Light - Procedure Chair Exam Chair Kit - models 230/641/646/647 - includes light, base rails, and chair mounting hardware. EA 100 100 100 +1 (555) 000-0000 Ritter 253 LED Exam Light - mobile caster stand kit - includes light & caster stand. EA 100 100 100 +1 (555) 000-0000 Ritter 253 LED Exam Light - Wall Mount Kit - includes light, wall mounting bracket and hardware. EA 100 100 100 +1 (555) 000-0000 253 LED Light Exam Chair Mounting Hardware Only - 204,22X,604,62X. EA 100 100 100 +1 (555) 000-0000 253 LED Light Exam Chair Mounting Hardware Only - 626 w/32" upholstery. EA 100 100 100 +1 (555) 000-0000 253 LED Light Procedure Table Base Rail Mounting Hardware Only - 230/641/626/647. EA 100 100 100 +1 (555) 000-0000 253 LED Wall Mount Bracket Only. EA 100 100 100 +1 (555) 000-0000 253 LED Light - 630 Procedure Chair Spline Mounting Hardware Only - 28" wide upholstery. EA 100 100 100 +1 (555) 000-0000 253 LED Light - 630 Procedure Chair Spline Mounting Hardware Only - 32" wide upholstery. EA 100 100 100 +1 (555) 000-0000 253 LED Light - 630 Procedure Chair Rail Mounting Hardware Only. EA 100 100 100 +1 (555) 000-0000 253 Led Light Mobile Caster Stand Only. EA 100 100 100 +1 (555) 000-0000 Disposable Sterility light sheaths for 253 Light (5 boxes of 25 per carton). EA 100 100 100 +1 (555) 000-0000 255 Single mount Light, 8' Ceiling EA 100 100 100 +1 (555) 000-0000 255 Single mount Light, 9' Ceiling EA 100 100 100 +1 (555) 000-0000 255 Dual mount Light, 8' Ceiling EA 100 100 100 +1 (555) 000-0000 255 Dual mount Light, 9' Ceiling EA 100 100 100 +1 (555) 000-0000 255 Mobile Procedure Light EA 100 100 100 +1 (555) 000-0000 255 Wall Mount Light EA 100 100 100 +1 (555) 000-0000 10' Ceiling mount adapter kit (fits 8' & 9' 255 lights) EA 100 100 100 +1 (555) 000-0000 Conversion Kit W/Cover (255 Single to Double light) EA 100 100 100 100 100 Vendors who propose brands that meet all the salient characteristics (SCs) below should provide that information in the chart below in their response to this Sources Sought Notice. CLINS MANUFACTURERS PART NUMBERS DESCRIPTION BASE YEAR OPTION YEAR ONE OPTION YEAR TWO OPTION YEAR THREE OPTION YEAR FOUR 0001 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 +1 (555) 000-0000 100 100 100 100 100 The Department of Veterans Affairs (VA) is seeking vendors who can provide Lights: Exam which meet all the following Salient Characteristics (SCs): SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC Literature Map Midmark Page # Hillrom Page # SC 1 Must offer exam and procedure lighting. Literature Review Pgs. 3-5 Pgs. 2-4 SC 2 Must offer stand-alone (free standing mobile stand), wall-mounted, ceiling-mounted, and exam table mounting options. Literature Review Pgs. 3-5 Pgs. 2-4 SC 3 Must have LED (light emitting diodes) technology. Literature Review Pgs. 3-5 Pgs. 2-4 Evaluation Sub-factors Safety Safety features and functions of the offered equipment will be evaluated. Areas include but are not limited to the following: Meets IEC 60601 medical safety standard for US UL-listed Design Design features and functions of the offered device will be evaluated. Areas include but are not limited to the following: Flex arm On-off switch Versatility Space-saving Control location Mounting options Automatic shutoff Adjustability of spot size Performance Device will be evaluated for its ability to perform its intended function. Areas include but are not limited to: Positioning capabilities LED hours of useful life Illumination Quality/Construction Aspects of the construction and quality of material of the device will be evaluated including but not limited to: Warranty Illumination Color-temperature fc (foot candle) intensity Focal length Durability For each product the response must include descriptive literature demonstrating the product meets or exceeds the SCs specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Full name and address of company DUNS number/ CAGE Code/ SAM UIE Business Size Manufacturer or Distributor If distributor provide full name, business size and address of manufacturer. Country of Origin designation for all products. Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meet the identified salient characteristics (if submitting an or-equal item). Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. All small business, VOSB, SDVOSB distributors shall provide a valid letter of authorization from the manufacturer of the product/brand that you intend to offer. The letter shall be printed on the manufacturers letter head and be no older than 6 months old. The letter shall also clearly state how long your agreement is place with the manufacturer, e.g., 6 month, 4 years, expires 4 years from XXX, end of 2025, etc. The letter shall also be signed by a legally, authorized representative of the manufacturer. Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.