6350--Key Control Modules

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334290. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide an upgrade to an existing Morse Watchmans Key Control Modules System for the Louis A. Johnson Medical Center 1 Medical Center Drive Clarksburg, WV 26301. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 4.00 EA __________________ __________________ KW TOUCH, 1 MOD MAIN CABINET (2918-001) EIL: 820, CSN: 5340-439969, NXA-NON-STANDARD-POLICE-HOLDER,KEY AUTOMATED LOCAL STOCK NUMBER: KW-8069 0002 4.00 EA __________________ __________________ MODULE, 16 KEYS (2861-000) LOCAL STOCK NUMBER: KW-8039 0003 80.00 EA __________________ __________________ SMARTKEY, TAMPER PROOF (SK30) (2161-00A) LOCAL STOCK NUMBER: KW-8100 0004 4.00 EA __________________ __________________ 7% Supply Chain Surcharge LOCAL STOCK NUMBER: KW-8768 0005 4.00 EA __________________ __________________ REMOTE SETUP & CONFIGURATION (6566-000) LOCAL STOCK NUMBER: KW-8618 STATEMENT OF NEED AND GENERAL SPECIFICATIONS FOR Morse Watchmans Key Control Modules Background VA Clarksburg requires four (4) Morse Watchmans Key Control Modules (16 Key) for use across our CBOCs. Specifications Please see below for salient characteristics. Part# Item Item Description QTY KW-8069 KW TOUCH, 1 MOD MAIN CABINET (2918-001) Dimensions: 20.5 W x 19.25 H x 14.5 D Screen: 7 Full-Color Touch Screen Door: Steel cabinet door Features: Add/delete/identify keys from a PC Shared programming for all KeyWatcher systems located in a site Enter custom notes w/ on-screen keyboard Shows out and overdue keys Assign users and permissions Run reports on usage and issues alerts when applicable Support thousands of keys and users 4 EA KW-8039 MODULE, 16 KEYS (2861-000) Capable of holding 16 standard size keys which will be attached to tamperproof SmartKey tabs 4 EA KW-8100 SMARTKEY, TAMPER PROOF (SK30) (2161-00A) Tracks key with an identification chip. When inserted into a key slot within the cabinet, it is logged and marked as returned. When a SmartKey is removed, it is logged and associated with the user who removed the SmartKey. 1/8 stainless steel locking ring Ability to attach multiple keys to one SmartKey 80 EA KW-8618 REMOTE SETUP & CONFIGURATION (6566-000) Technician will log into existing software package, configure the cabinets and link new modules to existing user database. 4 EA Remote Setup & Configuration VA Clarksburg has existing Morse Watchman Key Control Modules and established database of users who can access the modules. Vendor will be required to link new modules to existing user database. Delivery Location Attn: (Police Service) Louis A. Johnson Medical Center 1 Medical Center Drive Clarksburg, WV 26301 Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Logistics using the email(s) listed above. The Contractor must comply and provide all necessary information to VA Clarksburg. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government. Requested Delivery Date Delivery of equipment is requested to occur on or before August 31, 2023. Delivery Coordination Normal business hours for acceptance of deliveries are 7:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR or Service Line Representative once a ship date is established. A Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR or Service Line Representative. Failure to coordinate shipment with COR or Service Line Representative may result in failure to deliver and cause re-scheduling of delivery/freight at no charge to the government. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc. (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regards to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all equal to items" meet all required salient characteristics. Responses to this notice shall be submitted via email to contact@example.gov. Telephone responses shall not be accepted. Responses must be received no later than Friday, July 28, 2023 at 12:00 PM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.