65--Karl Storz OR Flat Panel Monitors

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is: VA259-15-Q-0632, and it is issued as a request for quotation (RFQ) (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-82. (iv) This solicitation is not set-aside for Small Business. NAICS: 334419 (v) Contract Line Items: Part # Description Qty Unit Unit Price Extended 9426LS 26" Wideview HD LED Flat Panel Display Monitor, 16:9 1920x1080 Resolution *Manufacturer's Warranty - 2yr 3 EA WUIS28 Extender, DVI DDL-RX 3 EA WUIS87 Cable, 18AWG, 2COND, Plenum (Gray) 200 EA WU1089-A 42" Wideview HD Flat Panel Monitor w/Atlas MMI 1920x1080 Resolution, Full MMI 1 EA WU1284-CP-S 100' 6 Conductor Fiber, Staggered Pre-T 50/125 Multimode, LC Connectors 4 EA Labor OR1 Labor 1 JB TOTAL: Manufacturer: Karl Storz Endoscopy-America, Inc (vi) Description of requirements for the items to be acquired: a. ITEM DESCRIPTION: Item must be exact match. See below for Justification IAW FAR 13.106-1. b. Along with submission of quote, vendor must be able to demonstrate that they are an authorized distributor for Karl Storz products; no gray-market or used items will be accepted. c. Items proposed must not violate Karl Storz service warranty. (vii) Date and place of delivery (FOB Destination): All items must be delivered within 7-10 days ARO Salt Lake City VAMC 500 Foothills Blvd Salt Lake City, UT 84148 (viii) The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. (ix) The provision at 52.212-2, Evaluation - Commercial Items, does not apply to this acquisition. Evaluation will be made by LPTA. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with the offer. (xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. (xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. (xiii) Any additional contract requirements or terms and conditions: FAR 52.232-40, FAR 52.233-1, FAR 52.247-34, VAAR 852.203-70, VAAR 852.232-72, VAAR 852.246-70. All Contractors must be registered in SAM.gov to do business with the federal government and annually ensure the information is current at https://www.sam.gov/ (xiv) The Defense Priorities and Allocations System (DPAS) does not apply. (xv) Date and Time offers are due: 1700 MST 11 September 2015. (xvi) Name and telephone number of the individual to contact for information regarding the solicitation: Melissa Petersen Contract Specialist contact@example.gov ? JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1 (OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K)) IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase. 1. PURCHASE REQUEST OR REQUISITION NUMBER: 660-15-4-984-1292 1A. PROJECT/TASK NUMBER N/A 1B. ESTIMATED AMOUNT: REDACTED 2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Total replacement of existing broken OR equipment in addition to wiring for upgrade. The existing equipment was set up to work together as a system with specific Storz features. Storz has provided a full service contract on the 6 ORs to include coverage of all of the Karl Storz OR1 equipment. Rooms 1-4 require the upgrade to continue to interface with the main controller boxes that control the system. 3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: Rooms 1-4 are currently wired analog as opposed to digital like rooms 5-6. The existing equipment (currently inoperable) was provided by Karl Storz. Replacement with identical equipment is required due to the delicate OR equipment, and the way the monitors are interfaced with the Storz software. Also, replacement with different equipment would void the service contract which covers all replacements and breakdowns for the next five years. Storz has agreed to replace the breakdown items with newer model replacements. 4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: Karl Storz is the only company that can provide the monitor since it contains pre-programmed proprietary software that is loaded by Karl Storz for the OR1 integrated system. Purchasing a different brand would void a service contract in place and result in unnecessary and wasteful duplication of spending. 5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED: Although market research revealed that comparable products are available, no other equipment is acceptable to the OR at SLC VA as they do not interface properly to integrate into the software system currently installed and provided by Karl Storz.