65--OLYMPUS AMERICA INC. - EVIS EXERA III ENDOSCOPIC VIDEO PROCESSING SYSTEM

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is VA119-13-Q-0011 and is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66, effective April 1, 2013. This requirement will be solicited as a Veteran-Owned Small Business set-aside; the associated NAICS code is 334510 'Electromedical and Electrotherapeutic Apparatus Manufacturing'; small business size standard of 500 employees. The Jamaica Plain - Boston Veterans Affairs Medical Center (VAMC) requires four (4) Olympus EVIS EXERA III Endoscopic Video Processing Systems; see brand-name justification, attached hereto. NOTE to Offerors: Offers shall note the lead time or approximate delivery date for items offered. Delivery shall be 30 days ARO; FOB Destination to Boston VAMC. The Government shall have 60 days to return the legacy, like-kind trade-in items to the manufacturer. PRODUCT DESCRIPTION The Government is requesting a quote for the following products, meeting the exact specifications: Trade-In of (4) Olympus EVIS EXERA II Video Processors and Light Sources for (4) Olympus EVIS EXERA III Video Processors and Light Sources **The Government requires at least 60 days to return the EVIS EXERA II equipment to Olympus; confirmation of this aspect of the requirement shall be included in the offeror's trade-in terms and conditions. CLIN Item Description of Supplies/Services QTY UNIT Unit Price Total Price 0001 CV-190 EVIS EXERA III Video Processor; Trade-in of CV-180 EVIS EXERA II Video Processor 4 EA 0002 CLV-190 EVIS EXERA III Light Source; Trade-in of CLV-180 EVIS EXERA II Light Source 4 EA 0003 MAJ-1916 CV Interface Converter Device 4 EA 0004 MAJ-1918 Remote Cable Peripheral Device 1.8M 4 EA 0005 MAJ-1416 Videoscope cable for EVIS EXERA II 4 EA **Note - CLINs 0001 and 0002 unit prices and total prices shall include the trade-in value of the EVIS EXERA II like-kind items. Delivery Location: Jamaica Plains - Boston VA Medical Center ATTN: JASPREET MANKOO - CLINICAL ENGINEERING 150 SOUTH HUNTINGTON AVE JAMAICA PLAIN, MA 02130 *Warehouse entrance is on Health St. *Hours of Operation: 8:00AM - 4:00PM (EST) For questions concerning this combined synopsis/solicitation, contact Ms. Ashley Jenkins, Contract Specialist, via email at contact@example.gov. Please provide any questions no later than June 17, 2013 at 1:00 PM EST. NOTE 1. Please note - you must read and comply with ALL provisions and clauses of this Request for Quote. PROVISIONS AND CLAUSES 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS applies to this acquisition and is incorporated by reference. 52.212-1 Addendum: The following are incorporated by reference: Provision Number Title Date 52.225-18 PLACE OF MANUFACTURE SEP 2006 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION JAN 2008 852.233-71 ALTERNATE PROTEST PROCEDURE JAN 1998 852.273-70 LATE OFFERS JAN 2003 Applicable FAR and VAAR Provisions in Full Text: FAR 52.233-2 - SERVICE OF PROTEST (SEP 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Antoinette Clay Contracting Officer 10300 Spotsylvania Avenue, #400 Fredericksburg, VA 22407 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Provision) VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. 1) 52.209-5 CERTIFICATION REGARDING RESPONSIBILTY MATTERS (APR 2010) 2) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEM (DEC 2012) 3) 52.225-18 PLACE OF MANUFACTURE (SEP 2006) (End of Provision) SUBMISSION REQUIREMENTS When submitting a quote, the following is required: 1. Identification of exact items requested 2. Price quote 3. Confirmation of Delivery Terms 4. Trade-in Terms Quotations must be signed, dated and received by 1:00PM (EST) June 25, 2013 via email only to Ms. Ashley Jenkins, contact@example.gov. All quotations from responsible sources will be fully considered. Vendors who are not registered in the SAM database prior to award will not be considered. Vendors may register with SAM by calling +1 (555) 000-0000 or online at https://www.sam.gov, service desk http://www.FSD.gov. As this is a Veteran-Owned Small Business set-aside, vendors who are not registered and verified in the VetBiz VIP database, http://www.vetbiz.gov/, prior to award will not be considered. NO TELEPHONE REQUESTS WILL BE HONORED. (End of Addendum) 52.212-2 EVALUATION - COMMERCIAL ITEMS applies to this acquisition and is provided in full text as follows: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: i. Ability to deliver exact items specified as the Government's requirement; ii. Price (including the value of the trade-in); iii. Past Performance (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS shall be completed and included with the offer. 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS applies to this acquisition and is incorporated by reference. 52.212-4 Addendum: The following are incorporated by reference: Clause Number Title Date 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER MAY 2011 52.247-34 F.O.B. DESTINATION NOV 1991 852.203-70 COMMERCIAL ADVERTISING JAN 2008 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE DEC 2009 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2012 852.246-70 GUARANTEE JAN 2008 852.246-71 INSPECTION JAN 2008 Applicable FAR and VAAR Clauses in Full Text: 52.232-35 DESIGNATION OF OFFICE FOR GOVERNMENT RECEIPT OF ELECTRONIC FUNDS TRANSFER INFORMATION (MAY 1999) (a) As provided in paragraph (b) of the clause at 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration, the Government has designated the office cited in paragraph (c) of this clause as the office to receive the Contractor's electronic funds transfer (EFT) information, in lieu of the payment office of this contract. (b) The Contractor shall send all EFT information, and any changes to EFT information to the office designated in paragraph (c) of this clause. The Contractor shall not send EFT information to the payment office, or any other office than that designated in paragraph (c). The Government need not use any EFT information sent to any office other than that designated in paragraph (c). (c) Designated Office: Name: Department of Veterans Affairs Mailing Address: Strategic Acquisition Center ATTN: Fiscal Service 1st Avenue North of 22nd Street, Bldg 37 Hines, IL 60401 Telephone Number: +1 (555) 000-0000 Person to Contact: N/A Electronic Address: contact@example.gov (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) (End of Addendum) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition and is incorporated by reference. The additional FAR clauses, cited in the clause, which are applicable to this acquisition are as follows: FAR Clause 52.203-6 Alt. I FAR Clause 52.204-10 FAR Clause 52.209-6 FAR Clause 52.209-10 FAR Clause 52.219-6 Alt. I FAR Clause 52.219-8 FAR Clause 52.219-14 FAR Clause 52.219-28 FAR Clause 52.222-3 FAR Clause 52.222-19 FAR Clause 52.222-21 FAR Clause 52.222-26 FAR Clause 52.222-35 FAR Clause 52.222-36 FAR Clause 52.222-37 FAR Clause 52.222-40 FAR Clause 52.223-18 FAR Clause 52.225-1 FAR Clause 52.225-5 FAR Clause 52.225-13 FAR Clause 52.232-34 END OF COMBINED SYNOPSIS/SOLICITATION