This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential contractors. The Department of Veterans Affairs Oscar G. Johnson VA Medical Center (VA) is currently renovating its Operating Room Suite. VA is seeking sources of endoscopic video equipment which can meet the requirements listed below. Requirements: Equipment from a single vendor needed in each of the two operating rooms is as follows: 1. Two 26" HDTVs mounted on flat panel suspensions 2. Two LED surgical lights with an in-light camera 3. One equipment boom with video/data plates, power outlets and medical gas connections 4. One anesthesia boom with video/data plates, power outlets and medical gas connections. 5. The LED surgical lights and in-light camera will be controlled by a wall mounted control panel next to the documentation station. 6. There will be one 50-60" wall mounted LCD monitor. 7. One 1080p HD video platform with endoscopy camera control unit with camera heads control unit, digital capture system, insufflator, and LED light source. All video cabling will be run back to a two-bay documentation station and connected to the control system. Connectivity will allow for the room to archive, edit, and share surgical images and videos. Required Salient Characteristics: HDTV Flat Panel Monitors 1) Wireless receiver embedded within system for wireless 1080p video signal reception 2) 26" screen with 1920x1200 native resolution 3) One-touch knob control to navigate the user interface 4) Display both 4:3 aspect ratio and 16:9 aspect ratio 5) Three image effects: picture-in-picture, picture-on-picture, and picture-by-picture for greatest patient safety 6) 8 video inputs to accommodate various video signals and future expansion Flat Panel Arms 1) Allow for approximately 54" of vertical adjustment 2) Approved and validated to support the use of fiber optic cabling 3) Custom molded cable plus fiber optic cable allowing for all necessary signal types to be transmitted and displayed in their native resolutions ensuring maximized image quality for patient safety. 4) Ability to hold flat panel monitors between approximately 15"-40" in size LED surgical lights 1) Shall be capable of complete platform integration that meets the requirement of a unified solution 2) Remote diagnostics and support of surgical lights, integration, and compatible equipment attached to the lights shall be provided by the remote device management system 3) Shall be ceiling mounted 4) Shall be capable of 360 degree rotation 5) Shall have a use life of approximately 50,000 hours In-light camera 1) Must be moved easily between operating rooms 2) 32x zoom or greater capability Equipment Boom 1) Front and rear brake controls 2) Approximately 96" reach with shelf 3) Open design of service head allowing equipment to be manage from all sides 4) Shelves easily detached 5) Motor to control vertical articulation of boom to allow for equipment to be parked underneath 6) Shelves allow for accessory attachment Anesthesia Boom 1) Front and rear brake controls 2) Open design of service head allowing equipment to be manage from all sides 3) Motor to control vertical articulation of boom to allow for equipment to be parked underneath 4) Shelves allow for accessory attachment 5) Include all gases, video/data connections, and power outlets Device Control Panel 1) Provide simple control of surgical equipment with touch and voice control 2) Based on an open architecture that allows for future expansion and integration 3) Field upgradable design 4) Control from the control system in a centralized station within suite Control System Video signals that will be connected to the control system are: Sources: 1) Endoscopy Camera-DVI (VGA/S-video backup) 2) Equipment Boom Plate-DVI 3) Equipment Boom Plate-VGA, S-video, Composite video 4) Anesthesia Boom Plate (Hemodynamics)-VGA/DVI 5) Anesthesia Boom Plate- VGA, S-video, Composite video 6) In-Light Camera-S-video Devices: 1) SDC Ultra (Dual Channel)-DVI 2) Voice activated device control-DVI 3) PC: PACS PC-VGA Displays: 1) Monitor 1 (26" HDTV) 2) Monitor 2 (26" HDTV) 3) Monitor 3 (52" Wall LCD) 4) Quad View 5) PIP Endoscopy camera system 1) HD video with 1920x1080p native resolution 2) Touch screen LCD interface 3) Ergonomic and lightweight design for minimally invasive surgery 4) Multiple surgical specialty settings optimal color resolution and brightness 5) Minimally invasive 6) Progressive scan 3 CCD chip 1080P HD technology Digital Capture Systems 1) Bright touch screen display 2) Shall capture video in HD standard and widescreen aspect ratios 3) Multiple still image formats 4) Landscape and portrait capabilities 5) VistA-Imaging/DICOM compatible-query & retrieve 6) Built-in touch screen for loading patient information and controlling capturing of images/recording of video 7) Writes to multiple mediums: USB external hard drive, CD, DVD, FTP, and PACS 8) Ability to archive up to 500 cases Insufflators 1) Bright LCD display 2) 45L of flow to maintain set abdominal pressure 3) 4 modes: high flow, pediatric, bariatric and vessel harvest 4) Spring loaded tube set connection 5) Real time pressure sensing tubing to ensure patient safety 6) Heated tubing LED Light Source 1) Automatically go into stand-by mode when light cables are detached 2) Maintain strong white light while in use Controls System 1) One touch on/off button for suite 2) Surgical "time out" feature ensuring patient safety as well as staff safety 3) Digital video preview 4) All video signals displayed on monitors in Digital video format 5) Backup video signals in analog to ensure continuous video is displayed when power is lost 6) Allows for four video signals to be displayed on one monitor simultaneously 7) Picture-in-picture 8) Open-architecture framework 9) Touch panel video/data routing 10) Remote Device Management 11) Multiple PC application 12) DVI signal All interested sources are requested to submit an email delineating contractor's capabilities, technical specifications, and a brief statement of how they would meet VA's requirement. This is not an announcement of a solicitation and no solicitation package exists at this time. Your responses will be used solely for market research purposes of the Government. The Government will not pay for any materials provided in response to this notice and submittals will not be returned to the sender. Responses shall be submitted via email to
contact@example.gov no later than 4:00 pm EST on June 18, 2013. When responding please include RFI number VA69D-13-I-1487 on the subject line.
