65--Sources sought synopsis for information and planning purposes for feasibility study relating to the standardization of Lab Management software suite across DOD Optical Enterprise

This announcement constitutes a sources sought synopsis for written information only. This is not a solicitation announcement for proposals and no contract will be awarded from this announcement. The Fleet and Industrial Supply Center, Norfolk, Virginia is seeking for information and planning purposes, qualified and experienced sources for a feasibility study relating to the standardization of Lab Management software suite across the entire DOD Optical Enterprise. The Naval Ophthalmic Support and Training Activity, Yorktown, Virginia is responsible for improving and standardizing optical fabrication services throughout the Department of Defense (DOD). The DOD Optical Fabrication Enterprise (OFE) is a Tri-service entity consisting of 26 labs world-wide, providing optical fabrication support for the Armed Forces and other federal agencies. The OFE's mission is to provide key elements of vision readiness and optical support to the Armed Forces of the United States. These elements include the manufacturing of eyeglasses, protective mask inserts and specialty lenses. The OFE currently fills over 1.2 million prescriptions for eyewear per year. The DoD Optical Fabrication Enterprise (OFE) is performing a feasibility study relating to the standardization of Lab Management Software suite (LMS) across the entire DoD Optical Enterprise. The primary focus of the study is to determine if a single vendor can provide a standardized Lab Management Software (LMS) suite across the OFE in an effort to streamline processes and to improve the OFEs vision for improving customer service. This study will encompass the development, deployment, timelines, and support of an automated optical fabrication management system for the OFE. Key features of OFAMS involve integration and interfaces with current SRTS legacy and the planned SRTS2/AHLTA DoD electronic eyeglass order entry and order management system, logistic (DMLSS), and a wide variety of OFE operated equipment (Blocker, generator, edger, etc.) and allow for an optical order to be received from an external customer, validated, tracked, calculated, manufactured, verified, and shipped to an external customer. Standardizing the OFE LMS suites will enhance the optical device order entry and tracking systems currently in place. Key enhancements include: Detailed job tracking that allows users to know current and past statuses of the job as well as who was involved in key fabrication steps and the equipment used during fabrication. Integration/interfaces with internal and external DoD applications to update job statuses, initiate inventory management, perform order validation and error identification, and share key order information. Highly granular and highly detailed user friendly reporting functions to provide metrics, alerts and other user defined reports in common exportable formats; such as Excel, CVS, delimited, SQL, Crystal Reports, etc. Barcode and other job identification and tracking such as RFID functions to minimize keystrokes. Integration with user defined optical fabrication related equipment to allow for two-way information exchange required for fabrication, tracking, and quality verification. Inventory verification to ensure material pulled for each job is correct. A graphical user interface (GUI) that is highly configurable by the user to allow for all current and past jobs to be identified and recalled according to user defined sorts. This master order management screen allows the user to view all or specific subsets of jobs and recall a complete history for each job as needed. Alerts for key user defined situations that are integrated into the order management screen. Comply with applicable MHS AIS security, patient privacy and data transmission requirements Help desk and system change request process for ongoing system maintenance and enhancements Interested sources are invited to respond to this sources sought synopsis by submitting a technical proposal and cost proposal for their system. A list of their system's capabilities, standards compliance, interoperability with robotics and automation equipment. If feasible, a demonstration video, computer animation or screenshots of their LMS suite's user interface should be provided. Some areas to consider: Design, Development, Customization per lab (26 labs world-wide), Graphical User Interface (Required), Support, Maintenance, Upgrades, Security, Fault Tolerance, Metrics, Granular & Custom Reporting, RFID Tracking, Shipping, Single-Vision, Multi-Vision, Progressives, Facilities, Manpower, Interfaces, Data Flow, HIPPA, Privacy Act, System Hardware. Responses should be e-mailed to both Patty Black at patricia.black@med.navy.mil and to Maria Swift at maria.swift@navy.mil by 31 May 2008 at 4:30 p.m. EST. This is not a request for proposal. The Government does not intend to award a contract on the basis of this request or otherwise pay for the information solicited.