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Vision Wear Supply and Billing Services

Active

International

Response Deadline10/29/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Vision Wear Supply and Billing Services subcontract involves providing prescription eyeglasses and vision wear for residents within County of Elgin long-term care facility projects. The selected provider is responsible for the entire service lifecycle, including the supply, fitting, and adjustment of eyewear, as well as managing the complete billing process. This includes determining appropriate fees and collecting payments directly from residents or their Substitute Decision Makers. To qualify for this contract, providers must be registered with the College of Optometrists and Opticians of Ontario and have completed the required Ministry of Long-Term Care training. The contract was posted on October 7, 2026, with a response deadline of October 29, 2026. All services must be delivered in coordination with prime contractors to ensure residents receive properly fitted prescription eyewear.

General Info

Provider supplies, fits, and bills prescription eyewear for County of Elgin care residents.

Agency

County of Elgin

NAICS

446130 - Optical Goods Stores

Place of Performance

CAN

Set-Aside

NONE

Documents

This scope was carved out of 2026-P38.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Optometry Services at Elgin County Long-Term Care Homes

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Timeline

PostedOct 7

subcontract

Response DeadlineOct 29

Submission deadline

Response Deadline

10/29/2026, 07:00:00 PM UTCin 21 days

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Organization & Contact Information

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AgencyCounty of Elgin

ContactsNo contacts available

OfficeN/A

Organization / AgencyCounty of Elgin

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies and fits prescription eyeglasses and vision wear for prime contractors on County of Elgin long-term care facility projects. Performs fitting and adjustments for residents and administers the full billing process, including fee determination and collection from residents or Substitute Decision Makers. Requires registration with the College of Optometrists and Opticians of Ontario and Ministry of Long-Term Care training. Delivers fitted prescription eyewear.

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Same NAICS industry code

Eyewear Adjustment and Repair ServicesThis subcontract for Eyewear Adjustment and Repair Services supports prime contractors on Pennsylvania Department of Human Services projects specifically at the Loysville Youth Development Center. The scope of work involves performing minor repairs and adjustments to eyeglasses, including replacing lost screws, fixing broken frames, replacing cracked lenses, and conducting general frame adjustments using specialized optical repair toolkits. All repaired and adjusted eyewear is delivered directly to the resident. The contract falls under NAICS code 446130 and was posted on August 26, 2026, with a response deadline of October 22, 2026. It is managed through the Pennsylvania Department of Human Services.

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Optometry and Vision ServicesThe Optometry and Vision Services subcontract supports prime contractors on H-GAC Older Americans Act projects by providing comprehensive eye care. The scope of work includes performing professional eye examinations and the procurement and fitting of corrective lenses. To ensure quality and legal compliance, all services must be delivered by licensed optometry or ophthalmology professionals in strict accordance with HIPAA regulations. This opportunity is managed by the Texas Community and Environmental Area Agency on Aging under NAICS code 446130. The contract focuses on the delivery of vision screenings and prescription glasses to eligible recipients. Interested parties should note the response deadline of July 29, 2027, and can find further details through the provided procurement portal.

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More opportunities from County of Elgin

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Mobile Optometry Clinical ServicesThe Mobile Optometry Clinical Services subcontract involves providing comprehensive optometry examinations and vision care for prime contractors operating within County of Elgin long-term care facilities. The selected provider is responsible for conducting eye screenings, developing tailored service programs, and coordinating closely with nursing staff to ensure resident care. Additionally, the contractor must supply and maintain all necessary CSA-approved professional vision care equipment and deliver detailed resident reports upon completion of examinations. To qualify for this engagement, the provider must be registered with the College of Optometrists and Opticians of Ontario and possess the required Ministry of Long-Term Care training. This opportunity is managed by the County of Elgin, with a response deadline set for October 29, 2026.

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DEADLINE

Optometry Services at Elgin County Long-Term Care Homes

Solicitation # 2026-P38

The County of Elgin is soliciting proposals under solicitation number 2026-P38 for a professional Optometry Service Provider to deliver comprehensive vision care to residents across its three long-term care homes. The selected provider, who must be registered with the College of Optometrists and Opticians of Ontario, will be responsible for developing and implementing a service program, supplying all CSA-approved equipment, and managing the billing process for vision wear. Key operational requirements include scheduling appointments Monday through Friday during specified daytime hours, providing resident reports within three days of each visit, and completing mandatory Ministry of Long-Term Care online training. The contract is intended for an initial term of three years, with an option to extend for an additional two years, and is expected to commence around the last week of November 2026. Proposals will be evaluated based on weighted criteria, and the County reserves the right to select a provider other than the lowest bidder if it serves the County's best interest. High-scoring proponents may be invited to a second-stage interview and presentation. To be considered responsive, submissions must be uploaded as a PDF, limited to ten single-sided pages in Arial 12 font, and include a company profile, service summary, team profiles, two long-term care references, and a fee schedule. The successful provider must maintain comprehensive general liability insurance of at least 5 million dollars, non-owned automobile liability of 2 million dollars, and provide a WSIB Clearance Certificate. The agreement is governed by the laws of Ontario and the Dominion of Canada, and includes provisions for termination for convenience with 60 days written notice.

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Automobile Fleet InsuranceThe Automobile Fleet Insurance subcontract is issued by the County of Elgin to provide comprehensive insurance coverage for vehicle fleets owned by prime contractors working on county projects. The agreement specifically manages Owned Auto coverage, with underwriting based on the detailed Fleet Schedule provided in Appendix D and a standard deductible of 1,000 dollars. This opportunity was posted on September 29, 2026, with a response deadline of October 27, 2026. Falling under NAICS code 524126, the contract ensures that all necessary fleet insurance policies are in place to mitigate risks associated with vehicle operations on County of Elgin projects.

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Cyber Insurance UnderwritingThis subcontract for Cyber Insurance Underwriting with the County of Elgin provides specialized insurance coverage for prime contractors working on county projects. The scope of work focuses on protecting against cyber-attacks, data breaches, and digital liability through the delivery of a comprehensive Cyber Insurance Policy. To facilitate this, the provider must possess expertise in cyber risk assessment to evaluate digital risk profiles and apply specific deductibles as detailed in the contract appendices. The solicitation was posted on September 29, 2026, with a response deadline of October 27, 2026. Classified under NAICS code 524126, the contract ensures that digital assets and liabilities are managed through professional underwriting and risk evaluation to mitigate the impact of potential cyber incidents.

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Insurance and Risk Management Services

Solicitation # 2026-P35

The County of Elgin is soliciting proposals under solicitation number 2026-P35 for comprehensive Insurance and Risk Management Services. The objective is to engage a qualified full-service brokerage firm licensed and in good standing within the Province of Ontario to manage the County's insurance portfolio and enhance its Risk Management Program. The scope of work includes providing various coverages such as General Liability, Property and Equipment Breakdown, Cyber, and Automobile insurance, with specific requirements that Errors and Omissions and Environmental Liability policies be written on a claims made form. A key deliverable is the assignment of an Account Manager who must meet with the County at least twice annually to review services and provide expert guidance. Proposals must be submitted electronically in PDF format via the Bidding System by October 27, 2026, at 3:00 p.m. local time. Submissions are required to be split into a mandatory Technical Proposal, limited to 50 pages in Arial 12 font, and a separate Financial Proposal. Evaluation is based on a cumulative point system considering technical ratings and financial scoring, with the County reserving the right to award the contract to the proponent that best serves its interests rather than the lowest bidder. The process may include interviews for the highest-scoring proponents. All bidders must sign a Non-Disclosure Agreement to access confidential claims history and other sensitive appendices.

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