65--Special Stains Cost Per Test

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA248-15-Q-0162 and is being issued as a Request for Quotation (RFQ). (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-77. (iv) The proposed contract action is for supplies or services for which the Government intends to solicit competitive offers. Interested persons may submit offers, and all eligible offers received prior to the closing date will be considered by the Government. The NAICS code is 325413 and the size standard is 500 employees. (v) Item Information. See the attached Statement of Need for detailed item information. ANNUAL ESTIMATED TESTS Special Stains Annual volume estimates of tests AFB 500 ALCIAN BLUE 150 COLLOIDAL IRON 1300 CONGO RED 200 ELASTIC 450 GIEMSA 150 GRAM 300 GMS 1300 IRON 1300 MUCICARMINE 350 PAS 1900 RETICULUM 150 STEINER OR WARTHIN STARRY 100 TRICHROME (MASSON'S) 300 LIGHT GREEN(PAS) 800 DIASTASE OR ENZYME(PAS) 600 Offerors must complete the following chart indicating the number of kits for estimated annual volume of tests, cost per test and total estimated cost based on the annual estimated usage indicated above. Estimated Volume of Tests for all special stains combined Number of Kits for Estimated Volume of Tests Cost per Test Total Estimated Cost Base Period Jan 5, 2015-Sept 30 2015 7,878 Option Year One Oct 1, 2015-Sept 30, 2016 10,600 Option Year Two Oct 1, 2016-Sept 30, 2017 10,700 Option Year Three Oct 1, 2017-Sept 30, 2018 10,800 Option Year Four Oct 1, 2018-Sept 30, 2019 10,900 TOTAL COSTS __________ Each offeror may have a different number of tests available per kit. Therefore when submitting a quote, offerors shall provide the following information: a. Number of Kits Needed to complete the Annual Volume of Tests (see Special Stains identified below) b. Cost per Test c. Estimated Total Cost (vi) Description of the items to be required: See attached Statement of Need. (vii) Delivery Schedule. All items are FOB Destination and will be shipped to: James A. Haley Veterans Hospital Histology Laboratory ATTN: Onaly Baker 13000 Bruce B. Downs Blvd Tampa, FL 33612 USA (viii) The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition, along with the following Addenda: Addendum to FAR 52.212-1, 52.217-5 Evaluation of Options, and 852.273-74 Award Without Exchanges. (ix) Provision 52.212-2, Evaluation-Commercial Items applies to this acquisition and the following are the evaluation criteria for award: Evaluation for award shall be Lowest-Priced Technically Acceptable. (a) The Government will award a contract based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The following factors shall be used to evaluate offers: 1. Technical 2. Price 3. Past Performance Technical capability and past performance will be evaluated on an acceptable/non-acceptable basis. To be considered technically acceptable, the offer must meet or exceed the minimum standard requirements as indicated below and in the attached Statement of Need. An offer will be considered technically unacceptable if it fails to meet the minimum standard requirement as detailed below and in the attached Statement of Need. Criteria Standards Quality of staining Samples (see below) must meet standards detailed in the Statement of Need Size Must comply with space restrictions detailed in the Statement of Need Service support Response within 24 hrs/repair within 24-48 hrs Refrigeration Must comply with refrigeration criteria detailed in Statement of Need Samples: The offeror must provide stained slide sample(s) of the special stains on tissue slides provided by JAHVAH (see chart below). Quality must be consistent and reproducible to pathologist's specifications demonstrating specific cellular components and acceptable stain intensity. Slides must demonstrate the appropriate organism or cellular structure for diagnostic review by pathologist. Failure to demonstrate the appropriate cellular component or organism will result in an unacceptable technical rating. Offerors must contact Onaly Baker via email at contact@example.gov to request the slides. The request must include a delivery address for the shipment of the slides. Three slides of each control will be provided along with 1 stained example and instructions. Offerors must follow the instructions provided with the slides. Be sure to note the slide samples will be mailed to Ms Baker at the address provided with the slides mailed from JAHVAH. Do not mail the slides to the address indicated for receipt of offers. Offerors must submit the samples at or prior to the time specified for receipt of offers. Submit your request timely so that you can comply with the proposal and slide submittal date STAIN KIT CONTROL SLIDE AFB POSITIVE ORGANISM COLLOIDAL IRON UMBILICAL CORD IRON IRON POSITIVE TISSUE PAS FOR FUNGUS FUNGUS CONGO RED AMYLOID POSITIVE TRICHROME LIVER RETICULIN LIVER GMS FOR FUNGUS FUNGUS GRAM GRAM POSITIVE/GRAM NEGATIVE ORGANISMS ELASTIC VEIN SPIROCHETE STAIN SPIROCHETE POSITIVE MUCICARMINE APPENDIX Past Performance will be evaluated in accordance with FAR 15.305. However, the comparative assessment in 15.305(a)(2)(i) does not apply. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with your quote. (xi) The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.216-18 ORDERING (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract through September 30, 2019. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of Clause) 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of $2500 each; (2) Any order for a combination of items in excess of $7500 ; or (3) A series of orders from the same ordering office within 14 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) 52.216-21 REQUIREMENTS (OCT 1995) ALTERNATE I (APR 1984) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) The estimated quantities are not the total requirements of the Government activity specified in the Schedule, but are estimates of requirements in excess of the quantities that the activity may itself furnish within its own capabilities. Except as this contract otherwise provides, the Government shall order from the Contractor all of that activity's requirements for supplies and services specified in the Schedule that exceed the quantities that the activity may itself furnish within its own capabilities. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2019. (End of Clause) 52.217-7 OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED LINE ITEM (MAR 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 60 calendar days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. (End of Clause) VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (xii) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JUN 2014) applies to this acquisition along with the following FAR clauses cited in the clause. 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) 52.219-8, Utilization of Small Business Concerns (MAY 2014) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2014) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) 52.222-26, Equal Opportunity (Mar 2007) 52.222-35, Equal Opportunity for Veterans (SEP 2010) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-37, Employment Reports on Veterans (SEP 2010) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-1, Buy American-Supplies (MAY 2014) 52.225-5, Trade Agreements (NOV 2013) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (xiii) The contract will be awarded as a Firm Fixed Price, single-award, with base plus four option years. No other contract requirements or terms and conditions apply. (xiv) The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition. (xv) Quotes are due by 2 pm. local time, December 18, 2014. Quotes shall be sent via email to contact@example.gov with a copy to contact@example.gov. (xvi) For questions regarding the solicitation, please contact Carol Stewart at contact@example.gov. All questions must be in writing. ? Statement of Need for Automated Special Stains System at the James A. Haley VA, Tampa, FL The James A. Haley VA Hospital requires a cost-per-test contract for an automated special stains system to include: equipment use, Uninterruptable Power Supply (UPS) to support two instruments, installation, computer, printer, bar code labeler, operational hardware and software upgrades, training, preventive maintenance, technical support 24/7, service, and staining kits. The Government estimates special stains volume of 10,500 tests annually. The purpose of the contract is to produce a consistent, high quality stained result on patient tissue with appropriate stain differentiation for pathologist interpretation and to keep equipment in optimum operating condition. Description of Supplies/Services required to meet the Agency's needs: " Equipment and testing methodology associated with the instrumentation must be able to perform the requirements and service as described below and meet the performance characteristics for accuracy and precision of each type of special stain performed by demonstrating the appropriate cellular component, organism, or pigment on patient tissue confirmed microscopically by the pathologist " Special Stains menu must include (but not be limited to) ready-to-use fully automated staining kits for: acid fast, alcian blue, colloidal iron, congo red (amyloid), elastic, giemsa, GMS for fungus or pneumocystis, iron, mucicarmine, PAS/light green, PAS/diastase/Hematoxylin, PAS/Hematoxylin, reticulum, steiner (or Warthin Starry), and trichrome/Blue. " General instrument characteristics must include: ability to bake and deparaffinize, running special stains side-by-side as random access processing due to independent slide heating control, slide holders compatible with Superfrost plus slides (25 x 75mm, 1 x 3" or 26 x 76mm) with 90 or 45 clipped corners, at least 20 slide positions per automated run, bulk fluid in-board containers with waste collection container and waste level sensing. " Multiple instruments must be controlled by one PC (two instruments required) and use the same bar code printer and report printer " Special stainer design can either be a floor model or counter top model " Due to limited work area, stainer must not be wider than 32" or taller than 21" or deeper than 26" for counter models with waste collection located on board or underneath and cannot be wider than 21" or taller than 63" or deeper than 26" for stand-alone floor models " Active refrigerated staining reagents must be able to fit into two 5.5 cu ft under counter refrigerators and one 2.9 cu ft (no other refrigeration available) " Electrical characteristics: must operate on a regular 110v electrical outlet operating through adequate UPS provided and maintained by company " Components which must be provided: Computer system (CPU, Monitor, Keyboard, Mouse, Printer), UPS, barcode label system, software/hardware revision upgrades as they are released, and two staining modules