65--VA-256-07-RQ-0102

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation VA-256-07-RQ-0102 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-18. No telephone offer will be accepted. Only written offers received directly from the requester are acceptable. If submitting by FAX, you may send your offer to 318/424-6078, ATTN: Carolyn Sue Lee. The North American Industry Classification System (NAICS) Code 423450. This size standard is 100 employees. OFFERORS MUST STATE THEIR BUSINESS SIZE ON EACH REQUEST. The proposed solicitation listed is a 100% Total Small Business set-aside. Item 0001 - Manufacturer: PTR IMRT set Seven 29, Model L981993 or equal, with a 5-year warranty. Set includes two-dimensional array with 729 vented ionization chambers position in a 27X27 matrix. The set also includes electronics, array cables and data acquisition software matrixscan and filmscan - 1 each @ $______________ UNIT PRICE, $______________ TOTAL COST; Item 0002 - Manufacturer: PTR Verisoft software, Model S070009 or equal - verification software that allows to compare calculated, film and measure radiation distributions, especially in IMRT applications - 1 each @ $______________ UNIT PRICE, $______________ TOTAL COST; Item 0003 - Service and Operational manuals1 each @ $______________ UNIT PRICE, $______________ TOTAL COST. Equal items require specification sheets, manufacturer and part numbers. Delivery is to be FOB Destination to Overton Brooks VA Medical Center, 510 East Stoner Avenue, Shreveport LA 71102. Offeror proposed delivery date is __________ calendar days after receipt of award. FAR 52.252-2, Clauses Incorporated by Reference (1998) - incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Incorporated herein by reference the following FAR Clauses and Provisions apply to this acquisition: 52.204-9, Personal identity Verification of Contractor personnel (NOV 2006); 52.211-6, Name Brand or Equal; 52.212-1, Instructions to Offerors - Commercial Items (SEP 2006) - offerors must comply with all instructions contained in this provision; 52.212-2, Evaluation - Commercial Item - The Government will award a contract resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technically acceptable (2) Price and (3) Delivery. Technically acceptable is more important than price and delivery. To be technically acceptable the item shall meet the Government's specifications. Offerors shall submit descriptive literature, product samples if applicable, technical features and warranty provisions. Delivery will be considered as of equal importance. Price will be evaluated to determine its fairness, completeness and reasonableness as it relates to the items offered. 52.212-3, Offeror Representations and Certifications - Commercial Items (Nov 2006) - a completed copy of this provision shall be submitted with the offer; 52.212-4, Contract terms and Conditions - Commercial Items (Feb 2007); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Mar 2007) [(b)(5), (15), (16), (17), (18), (19), (20), (21), (22), (25, Alt I),(27) and (33)]; 52.215-5, Facsimile Proposals (OCT 1997), 52.223-3, Hazardous Material Identification and Material Safety Data (JAN 1997); 52.223-4, Recovered material Certification (OCT 1997); 52.223-5, Pollution Prevention and Right-To-Know (AUG 2003); 52.225-18, Place of Manufacture (SEP 2006). The following additional clauses apply: CCR Clause: Attention: You must be registered in CCR to be considered for award. FAR 52.204-7, Central Contractor Registration (Oct 2003) (B)(2) the offeror shall provide its DUNS or, if applicable, it's DUNS+4 number with its offer, which will be used by the contracting officer to verify that the offeror is registered in the CCR database. (C) Lack of registration in the CCR database will make an offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling +1 (555) 000-0000 or +1 (555) 000-0000, or via the Internet at http://www.ccr.gov. VA Acquisition Regulation (VAAR) 52.252-1, Provisions or Clauses that Require Completion By The Offeror or Prospective Contractor (DEC 1999) - incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Incorporated herein are the following VAAR Clauses and Provisions: 852.252-1, Provisions or Clauses That Require Completion by The Offeror or Prospective Contractor (DEC 1999), 852-211-70, Service Data Manual (NOV 1984). The contractor agrees to furnish one copy of a manual, handbook or brochure containing operating, installation, and maintenance instructions (including pictures or illustrations, schematics, and complete repair/test guides as necessary). Where applicable, it will include electrical data and connection diagrams for all utilities. The instructions shall also contain a complete list of all replaceable parts showing part number, name and quantity required; 852-211-71, Guarantee (NOV 1984) - The contractor guarantees the equipment against defective material, workmanship and performance for a period of said guarantee to from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor; 852.211-77, Brand Name or Equal (NOV 1984) 852.219-70, Veteran-owned Small Business (DEC 1990); 852.270-4, Commercial Advertising (NOV 1984); 852.273-70, Late Offers (JAN 2003); 852.273-74, Award Without Exchanges (JAN 2003). Contract clauses and provisions cited in this solicitation may be accessed electronically at these addresses: http://www.arnet.gov/far/ and http://www.va.gov/oamm/acquisitions/ars/policyreg/vaar/vaar852.htm. Offers are to be received at Overton Brooks VA Medical Center, 510 East Stoner Avenue - Bldg 7, Shreveport LA 71101, ATTN: Carolyn Sue Lee no later than 4:00 P. M. Central Daylight Time (CDT) on July 31, 2007. Contact: Carolyn Sue Lee, Contract Specialist, contact@example.gov or FAX 318/424-6078. Electronic offers are acceptable for this acquisition if received by date and time specified.