6515--Audiology VEMP Testing System with laptop

The Department of Veterans Affairs, through its Network Contracting Office 17 in San Antonio, Texas, is soliciting a commercial audiologic VEMP testing system with laptop to replace existing Interacoustics Eclipse equipment at the El Paso VA Medical Center. The acquisition, issued as a Request for Quote under solicitation number 36C25726Q0665, is an unrestricted brand-name procurement targeted exclusively for small businesses with a NAICS code of 334111 and a size standard of 1,250 employees. The contract requires delivery of four specific items—the Interacoustics Eclipse EP25 testing system, a configured laptop kit, the OtoAccess database, and installation services—within 60 days after award, with delivery to El Paso, Texas under FOB destination terms. The base performance period runs from June 30, 2026, to June 29, 2027, and the government has the option to extend services under FAR 52.217-8. All proposals must be submitted electronically in two volumes: Volume 1 detailing technical capability without pricing, and Volume 2 containing only pricing using the specified B.3 schedule. Proposals must be sent via email with a mandated subject line and accompanied by signed SF 1449 and SF 30 forms, proof of SAM registration, a certified letter of authorization from the original equipment manufacturer, and completed representations including those under FAR 52.212-3 and 52.204-24. Offerors must also disclose country of manufacture for all components and must not have access to any patient health information during performance. The award will be made using simplified acquisition procedures based on best value, considering price and technical merit, with evaluations including all option prices to determine total cost. Payment must be submitted electronically through the Tungsten Network using VAAR 852.232-72, and all invoices are due in arrears upon receipt and acceptance. The contractor is responsible for providing unlimited software support, software updates via commercial channels, a full 12-month warranty extending through all option periods, and full repair responsibility for hardware, software, and communications issues. Compliance with Federal Records Act, Privacy Act, NARA regulations, and OSHA standards is mandatory, and contractors must affirm they are not successors to entities holding federal contracts within the past three years. The offer deadline is June 2