6515--Special Notice - OPERATING ROOM LIGHT SYSTEMS REPLACEMENT

No award will be made from this solicitation as it serves solely as a notice to inform potential offerors of an upcoming procurement for the replacement of eight surgical lighting systems at the Margaret Cochran Corbin VA Medical Center in New York, NY. The solicitation number is 36C24226Q0511, posted on April 28, 2026, with a response deadline of April 21, 2026, and the Department of Veterans Affairs, through the Network Contracting Office 02 in Cheektowaga, NY, is the procuring activity. The requirement is for Steris HarmonyAIR ALYON dual and triple ceiling-mounted surgical light systems, including all necessary accessories such as drop tubes, ceiling plates, power and data boxes, cables, wireless pendants, charging stations, integration cables, and full installation services along with deinstallation and disposal of existing equipment. A one-day customized training session for up to five staff members is also required. This procurement is treated as a commercial item acquisition under FAR Part 12, with a sole-source justification based on the unique technical specifications of the Steris system, including a Color Rendering Index of 98, obstruction detection capability, and adjustable illumination patterns, which are deemed non-negotiable and not interchangeable with other products. The solicitation is structured as a total small business set-aside under NAICS code 339113 with a size standard of 800 employees, requiring offerors to certify their small business status through SAM.gov and complete the Buy American Certificate, among other mandatory representations and certifications under FAR clauses such as 52.219-6, 52.225-2, 52.204-7, and numerous others with deviations effective November 2025 or later. All proposals must be technically acceptable under a Lowest Price Technically Acceptable evaluation method, where compliance with specified technical requirements is pass/fail and price is determined by simple summation of line item costs. Performance must be completed within 180 days of award, with installation finalized within two months of delivery, and all work must conform to VA infection control standards including ICRA protocols and white-glove inside delivery to the clinical facility. Payment will be made by electronic funds transfer through SAM.gov, and contractor personnel must be manufacturer-certified with no organizational conflict of interest. While the contract value is not disclosed, pricing data for all line items is