SOURCES SOUGHT NOTICE
Annual NFPA 25 Fire Pump Inspection and Performance Testing
Hudson Valley VA Health Care System Castle Point Campus
Notice Type: Sources Sought / Market Research
This is not a solicitation. This notice is issued solely for conducting market research in accordance with FAR Part 10. The Government is seeking information from qualified vendors capable of providing annual fire pump inspection and performance testing services. Responses will be used to determine the availability of capable sources and the appropriate acquisition strategy.
Contracting Activity
Department of Veterans Affairs
Hudson Valley VA Health Care System
Place of Performance
Hudson Valley VA Medical Center Castle Point Campus
41 Castle Point Road
Wappingers Falls, NY 12590
Tentative NAICS and PSC
NAICS: 561621, Equipment and Materials Testing Fire Control Equipment
PSC: H212, Equipment and Materials Testing: Fire Control Equipment
Requirement Description
The Department of Veterans Affairs is conducting market research to identify qualified contractors capable of performing annual fire pump testing in accordance with the edition of NFPA 25 applicable to the facility and other applicable VA requirements. This requirement is for annual testing and inspection services only. Repairs, replacement parts, and corrective maintenance resulting from testing are not included in the contemplated contract.
The contractor shall provide qualified personnel, testing equipment, labor, supervision, and documentation necessary to perform annual fire pump inspection and performance testing. Services include, but are not limited to:
Visual inspection of fire pump, driver, controller, and associated equipment.
Verification of pump room conditions and compliance with NFPA 25 requirements.
Inspection of suction and discharge piping, valves, gauges, and relief valves.
Verification of controller settings, alarms, and power supply.
Churn (no-flow) testing.
Full-flow performance testing at 100% and 150% rated flow, where water supply permits.
Measurement and documentation of suction pressure, discharge pressure, flow, RPM, voltage, amperage, and other required performance data.
Verification of pump and controller operation.
Verification of supervisory and fire alarm signals affected by testing.
Documentation of deficiencies, limitations, and performance results.
Restoration of systems to normal operating condition following testing.
Deliverables
The contractor shall provide, at a minimum:
Annual fire pump performance test report.
Flow test data sheets and forms.
Pump performance curve comparison.
Inspection and test documentation.
Deficiency report identifying observed impairments and recommended corrective actions.
Documentation of any test limitations encountered during performance.
Contractor Qualification Requirements
Interested vendors should demonstrate:
Experience performing annual NFPA 25 fire pump testing.
Qualified personnel with documented training and experience.
NICET Level II or higher in Inspection and Testing of Water-Based Systems, or equivalent qualifications, if available.
Appropriate licensing, certifications, and insurance.
Availability of calibrated flow and pressure testing equipment or evidence of measurement accuracy.
Ability to coordinate with facility representatives and affected fire alarm monitoring/support personnel.
Response Requested
Interested firms shall submit the following information:
Company name.
UEI.
CAGE Code.
Business size status.
Socioeconomic status (e.g., SDVOSB, VOSB, WOSB, HUBZone, Small Business, Large Business).
Primary NAICS code.
Capability statement (maximum five pages).
Description of experience performing annual NFPA 25 fire pump testing.
At least two recent projects of similar scope and complexity.
Qualifications of personnel who would perform the testing.
Sample annual fire pump testing report.
Calibration documentation or description of testing equipment.
Confirmation of ability to complete the required services at the Castle Point Campus.
Identification of any subcontractors proposed for testing activities and their qualifications.
Special Notice to SDVOSBs and VOSBs
The Government is particularly interested in responses from:
Service-Disabled Veteran-Owned Small Businesses (SDVOSBs)
Veteran-Owned Small Businesses (VOSBs)
HUBZone Small Businesses
Women-Owned Small Businesses (WOSBs)
Small Businesses
Firms claiming SDVOSB or VOSB status should identify their certification status and applicable SBA certification information in their response.
Response Submission
Interested firms shall submit responses electronically no later than:
November 2, 2026, at 10:00 AM Eastern Time
Submit responses to:
Natalie Acevedo
Contract Specialist
Department of Veterans Affairs
Email:
contact@example.gov
Emilyne Armendariz
Contract Specialist
Department of Veterans Affairs
Email:
contact@example.gov
Subject Line:
Sources Sought Response 36C24227Q0094 Annual NFPA 25 Fire Pump Inspection and Performance Testing
Disclaimer
This Sources Sought Notice is issued solely for market research purposes. This notice does not constitute a Request for Quotation (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP). The Government is not obligated to issue a solicitation or award a contract as a result of this notice. The Government will not reimburse respondents for any costs associated with preparing or submitting a response.
