6515--HTHC TIVATO 700 Basic System TIVATO 700 ENT COMFORT PACKAGE

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C261-21-Q-0354 Posted Date: 02/10/2021 Original Response Date: 02/26/2021 Current Response Date: 02/26/2021 Product or Service Code: 6515 Set Aside: 100% SDVOSB set side NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA 95652-1012 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04 (effective 19 Jan 2021). The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 Workers. The VA Central California Health Care System Fresno, 2615 E. Clinton Ave, Fresno, CA 93703-2223, is seeking to procure TIVATO 700 Basic System, ENT Comfort Package. All interested companies shall provide a quote for the following: Supplies/Equipment TIVATO 700 Basic System, ENT Comfort Package and other components to: VA Fresno Medical Center 2615 E. Clinton Avenue Fresno, CA 93703-2223 Line Item Description Quantity UNIT PRICE TOTAL PRICE 000000-2235-392-01ENTCOM CARL ZEISS MEDITEC, INC. | ENT COMFORT PACKAGE TIVATO® 700 ENT Comfort package contains: - TIVATO® 700 Basic System - AutoBalance for a one touch automatic balancing of the system - AutoDrape activating drape suction for sterile, obstruction free microscope handling and for easier usage of SMARTDRAPE - Microscope XY movement for precise motorized movements of the microscope - Additional Depth of Field to reduce need for refocusing - HD Video-In to connect external HD signals for viewing on the TIVATO 700 - SMARTDRAPE starter package - ZEISS Smart Services Package TIVATO® 700 ENT Comfort package additionally offers: - Choice of main observer's tube - Choice of light source between TriLED and Xenon 300W - ENT Left/Right side Co-observation with a choice of assistant tubes - Choice between a 3 chip HD and a 4K camera in a fully integrated video chain - Choice of Intraoperative Fluorescence Preparation between YELLOW 560 and INFRARED 800 (only for Xenon light source) 1 EA 000000-2235-392-90EYEP10 Eyepiece 10x for all tubes 1 EA 000000-2235-392-10TUBMTI CARL ZEISS MEDITEC, INC. | TILTABLE TUBE WITH EYEPIECES 1 EA 000000-2235-392-10LIGHXE Xenon 300 W Xenon (300 W) light source supporting optimal visualization in challenging anatomical situations 1 EA 000000-2235-392-20COLRTI CARL ZEISS MEDITEC, INC. | COOBSERVATION LEFT/RIGHT WITH STEREO-COOBSERVER, TILTABLE TUBE 180 DEGREE AND 2X EYEPIECES. SUPPORTS ASSISTANCE IN ENT/CRANIAL SURGERY. 1 EA 000000-2235-392-30IR800H CARL ZEISS MEDITEC, INC. | INFRARED 800 PREPARATION PREPARES TIVATO® 700 FOR ICG BASED VASCULAR FLUORESCENCE VISUALIZATION. INCLUDES ONE FLUORESCENCE TARGET INFRARED 800 1 EA 000000-2235-392-404K2DPA 4K Video Package Fully integrated 3-chip 4K camera, 2160p Includes ODU-HDMI cable (5m) and 4K Quad SDI cable (10m) 1 EA 000000-2235-392-40HDRECO Video Recording Enhanced video recording with additional storage saving recording with higher compression and video streaming 1 EA 000000-2235-392-40HDD1TB CARL ZEISS MEDITEC, INC. | INTEGRATED HARD DISK DRIVE 1TB | 1 EA 000000-2235-392-50WLANPA CARL ZEISS MEDITEC, INC. | WIRELESS NETWORK PACKAGE ENABLES WLAN AND WIFI HOT SPOT FUNCTIONALITY FOR WIRELESS SHARED NETWORK DATA EXCHANGE AND WIFI CONNECTION TO MOBILE DEVICES. ALLOWS FOR NETWORK ACCESS TO DATA VIA WEB BROWSER. 1 EA 000000-2235-392-90TUBSTR CARL ZEISS MEDITEC, INC. | STRAIGHT TUBE FOR POSTERIOR FOSSA/LARYNGEAL APPROACHES, WITH 2X EYEPIECES AND SLEEVES 1 EA 000000-2235-392-60TRSBOX CARL ZEISS MEDITEC, INC. | SHIPPING CRATE (NO SOLID WOOD 1 EA TOTAL QUOTE $ Award shall be made to the quoter, whose quotation, offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price. The following factors shall be used to evaluate offers: Technical: The vendor s quote must contain all the required exact match brand name characteristics for the designated system. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required characteristics for the designated system. The technical ratings are defined as follows: Acceptable: Quote clearly contains all the required characteristics for the designated exact matched TIVATO 700 ENT Comfort Package and line item descriptions of the solicitation. Unacceptable: Quote does not clearly meet the characteristics and line item descriptions of the solicitation. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.204-7, System for Award Management (Oct 2016) FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Nov 2017) FAR 52.216-1, Type of Contract (Apr 1984) Firm Fixed Price Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following FAR contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 21, 22, 25, 26, 27, 28, 30, 33(i), 42. 47 ALT III, 49 and 55 are considered. FAR 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp The following VAAR contract clauses apply to this acquisition: VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018) VAAR 852.246-71 Rejected Goods (OCT 2018) The following VAAR solicitation provisions apply to this acquisition: VAAR 852.219-10 Notice of Total Service-Disabled Veteran Owned Small Business Set-aside (Jul 2016) (Deviation) VAAR 852.215-70 Service-Disabled Veteran Owned and Veteran Owned Small Business Evaluation Factors (Jul 2016) (Deviation) VAAR 852.215-71 Evaluation Factor Commitments (Dec 2009) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. All quoters shall submit the following: one copy of their best and final quote. All quotations shall be sent electronically to Mohammed Hussain, email: contact@example.gov This is an open market combined synopsis/solicitation for a TIVATO 700 ENT Comfort package as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than February 26, 2021, 4:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, contact@example.gov before February 26, 2021, 4:00 p.m. Pacific Time. Point of Contact: Mohammed Hussain, Contract Specialist, Phone: +1 (555) 000-0000, contact@example.gov DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID:_36C261-21-AP-1425_____________________ Contracting Activity: Department of Veterans Affairs, VISN 21, VA Fresno Medical Center 570-21-2-444-0017 Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a new requirement; ENT microscope is used for cancer surgery in the removal of polyps of the larynx or injection of a prosthetic into the vocal cords in the case of vocal cord paralysis. It is also used for diagnosing airway pathology or strictures and often paired with our new CO2 laser. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This will not be a sole source purchase, but a name brand only to meet functionality, compatibility with the existing CO2 laser and can be used on simple back cases in the future at the VA Fresno. A new neuro microscope would not need to be procured if we added that service at our facility for Veterans. Description of market research conducted and results or statement why it was not conducted: Market research has been conducted for this requirement in accordance with FAR Part 10, VAAR 810 and VAAM M810. The VIP database was searched with NAICS Code 334510 and found hundreds of eligible SDVOSB vendors that can submit quotes. An FPDS search showed that at least one (1) of these vendors have been awarded contracts with the VA for the items required, therefore, competition can be established as an SDVSOB set aside. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. ____________________________ 02/10/2021 Name Mohammed F Hussain Date Title: Contracting Officer VHAPM Part 813.106 Original Date: 08/30/17 Revision 01 Eff Date: 03/31/2020