Intent to Sole Source-B2H Consulting Group LLC SPECIAL NOTICE: 36C24923Q0172 The Department of Veterans Affairs intends to issue sole-source firm-fixed priced contract to B2H Consulting Group, 2039 Morgan Ave N Stillwater, MN 55082. In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i) and on behalf of the Memphis VA Medical Center, Network Contracting Office (NCO) 9 intends to negotiate on a sole source basis with B2H Consulting Group LLC located at 2039 Morgan Ave N Stillwater, MN 55082. The rationale basis for the sole source acquisition is that B2HCG is the only responsible source that can provide the original equipment manufacturer (OEM) parts for the existing ACIST equipment. The letter from the manufacturer shall state that the contractor is an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The maintenance shall be provided by original equipment manufacturer (OEM)-certified technicians and shall use only OEM-approved replacement parts and proprietary software. The NAICS code is 339112 and has a size standard of 1,000 employees for this procurement. Period of Performance: 04/21/2023-09/30/2023 Statement of Work Memphis VAMC Summary of Requirement The Memphis Veterans Affairs Medical Center (VAMC), 1030 Jefferson Ave, Memphis, TN 38104, has a requirement for ACIST CVI Contrast Dye Injector System with 7-year warranty. Item provides variable pressurized rate control for all cardiac and peripheral injections. User-responsive, variable, and fixed rate injector from 0.8 to 40 ml./se. Automatic contrast refill settings, monitoring sensors for Air Column detect, Isolation manifold, contrast source empty, contrast syringe refill and contrast source isolation. Scope The Contractor shall be required to furnish all items, to include but not limited to, project management, labor, equipment, materials, travel, and any incidentals required to satisfy the requirements of this Statement of Work. The Contractor shall be required to be responsible for timely delivery, installation, training to ensure the successful completion of the tasks as outlined in this Statement of Work. The Memphis VAMC has been utilizing this current technology for the past 10 years. Along with additional training, a smooth application and install is expected. Delivery Terms: Shipped upon PO received from the account. Installed by the vendor and clinical specialist. Proof of Delivery - The invoice and packing list must be retained as proof of delivery. service and repair of ACIST products. Vendor performance expectations The vendor will be at the Memphis VA to set up equipment and train staff and physicians on the ACIST CVi Contrast Delivery System once the equipment arrives at the hospital and ready to be install once BioMed has reviewed the equipment. The vendor site visit will be set up with the vendor once the equipment has arrived. Items List: Part Number Item Description Quantity 016714 1) ACIST CVi Contrast Dye Injector System with 7-year Warranty(includes installation) 1 EA Warranty and Support: Warranty of the equipment shall be provided for at least seven years upon receipt and acceptance of the equipment. The Chief Biomedical Engineer shall sign off on acceptance before the warranty cycle begins. Key Terms for warranty support: Seven years of warranty upon initial receipt and acceptance signature 30 min call back response during normal business hours of 7:00AM to 5:00PM CST 24 hours, 7 days a week on-site coverage availability 24 hours on-site response time 6 hours on-site response for disabled systems Service reports sent to all appropriate points of contact with quarterly aggregate reports Uptime commitment of 96% Includes repair and replacement parts VA Engineering will have full access to the hardware that constitute the system. The Contractor shall provide one (1) set of user manuals and technical manuals to VA Engineering. A copy of the service report shall be provided to both the using Service and Biomedical Engineering. The contractor shall verify to Engineering that the system meets all requirements stated on this contract through demonstration and validation. Warranty period will start upon sign off and acceptance signature from COR and using services. Sign-in Procedures: All Contractor workers are required to sign in and out at the VA Police Dispatch at the corresponding locations as directed by the COR or designee at each facility. A valid state driver s license or state identification card is mandatory for all employees to have access to these facilities. All contractor employees are required to wear the assigned VA badge always. Work Hours: Normal business hours are 7:30AM to 4:30PM Monday thru Friday excluding Federal Holidays. Work completed outside this time shall be requested through the COR. Requests for afterhours work shall be submitted in writing to the COR two (2) weeks prior to work. The VA requires that information submitted shall contain extent of work, workers involved, the affected areas, and the estimated times of operation. ID Badges: All workers are required to obtain a time-limited I. D. badge from the VA Police Service located on the ground floor. This badge shall always be worn when workers are on site. Other important considerations: Cite any other information that is necessary for potential respondents to understand the nature of the potential requirement or proposed acquisition. Capability statement /information sought: Response to this announcement shall not to exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm s ability to provide a product and related services; (2) The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format. This notice of intent is not a request for competitive quotes. However, interested parties may identify their interest and capability to respond to the requirement and submit quotations with the subject line "Special Notice # 36C24923Q0172 by 10:00 a.m. on 03/03/2023 to: Christina.Lawrence2@va.gov. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). Contracting Office Address: Department of Veterans Affairs Network Contracting Office 9 SPECIAL NOTICE: 36C24923Q0172 1639 Medical Center Parkway, 400 Murfreesboro, TN 37129 Government Point of Contact: Contract Specialist Christina.Lawrence2@va.gov
