VHAPM Part 819.7007/7008 Sole Source Awards to a Verified Service-Disabled Veteran-owned Small Business/Veteran-owned Small Business Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT VHAPM Part 819.7007/7008 Original Date: 08/30/2017 Revision 02 Eff Date: 10/24/2018 Page 1 of 3 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Acquisition Plan Action ID: 36C255-20-AP-1370 Contracting Activity: Department of Veterans Affairs, NCO 15, Kansas City VA Medical Center 589-20-2-1792-0100, $450,000.00 est. Nature and/or Description of the Action Being Approved: This is a new requirement that will be a sole source firm fixed priced single award action. FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for a sole source action above the SAT, in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. Description of Supplies/Services Required to Meet the Agency s Needs: The Kansas City VA Medical Center is requiring to purchase Skytron (brand) boom and lights for a newly contructed surgery room. Skytron is a fully integrated equipment boom project with the goal of providing up to date, high-quality, and complete surgical care for our Veteran population. It is imperative that Skytron booms and lights be procured in order to maintain equipment standardization throughout all the operating rooms within KCVA The successful project will supply the designs, equipment, and installation of the new ceiling-mounted equipment that supply the lighting, audio, visual, and medical gas delivery systems to the surgical field. This project requires coordination with the project engineers and the appropriate maintenance and operations (M&O) shops. Equipment utility requirements, equipment mounting requirements, and installation schedule shall be discussed and coordinated with the project engineers and M&O representatives. Statutory Authority Permitting Other than Full and Open Competition: 41 USC - 3304(a)(5), 38 U.S. Code - 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below: ( X ) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2). 5. Demonstration that the Contractor s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Skytron hybrid operating room boom and light system is exclusevily distributed by Allianr Healthcare Proiducts and are a verified Service Disabled Veteran Owned Small Business (SDVOSB). Per VAAR part 819.7007 Alliant Healthcare Products meets the requirements defined by the VAAR to be able to sole source to an SDVOSB. Additionally, once set-aside for SDVOSBs, 6.302-5 Authorized or required by statute. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies: The manufacturer (Skytron) was contacted for an authorized distributor list since Gray Market Goods apply to this acquisition. Skytron provided their exclusive SDVOSB/VOSB authorized distributor list, which Alliant Healthcare Products was the only SDVOSB/VOSB authorized distributor identified by Skytron. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: the anticipated cost will be considered fair and reasonable by comparing similar contract pricing with Alliant Healthcare Products in size and scope. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted by researching the SDVOSB authorized distributors for Skytron products, only one Alliant Healthcare Products were identified by Skytron (the manufacturer). Per VAAR part 819.7007 Alliant Healthcare Products meets the requirements defined by the VAAR to be able to sole source to an SDVOSB. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Alliant Heathcare Products 333 Bridge St., NW Ste. 1125 Grand Rapids, MI 49504 CAGE Code: 3Y2R6 DUNS: 121170653 A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: As additional requirement arise, NCO 15 will continue to seek any additional authorized distributors of Skytron products. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _______________________ _ Geoffrey Gibson 3/17/2020 Administrative Officer Surgery Dept Kansas City VA Medical Center Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Philip A. Bouffard A. Bouffard 1674537 Digitally signed by Philip 1674537 Date: 2020.03.18 08:32:42 -05'00' Philip Bouffard 3/18/2020 Contracting Officer NCO 15 One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition. Paul A. Hemenway 653155 Digitally signed by Paul A. Hemenway 653155 Date: 2020.03.18 09:07:17 -05'00' Paul Hemenway 3/18/2020 Supply Team B Branch Chief NCO 15
