6515--MIDCON Custom Sterile Procedure Packs

DEPARTMENT OF VETERANS AFFAIRS Veterans Health Administration Program Contracting Activity Central (PCAC) 212 3rd Avenue, Suite 29 Minneapolis, MN 55401 Page 8 of 8 The Department of Veterans Affairs is seeking interested sources for the requirement entitled: MIDCON CUSTOM STERILE PROCEDURE PACKS PROGRAM This is a Sources Sought announcement only this is not a Request for Proposal. The purpose of this notice is to conduct market research and obtain information from qualified contractors with special interest. No solicitation is being issued at this time. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government has established an ongoing requirement for the provision of Custom Sterile Procedure Packs and associated services. The Government would like to invite Industry to participate in Custom Sterile Procedure Pack Informational One-on One Meetings scheduled November 1, 2021 and November 2, 2021 between the times of 9:00am CST and 4:30pm CST. These meetings will be held virtually via Microsoft Teams. Interested Parties, who choose to participate in these meetings, will receive a Microsoft Teams invite with an assigned date and time. Each session will include a sixty-minute presentation addressing the questions below, followed by a thirty-minute question/answer session. In accordance with Federal Acquisition Regulation (FAR) 15.201(c), one-on-one meetings are for market research purposes and will assist the Government in identifying and resolving concerns regarding the acquisition strategy, the feasibility of the requirement, and identifying industry standards. These exchanges will assist the Government in determining the acquisition strategy, create increased efficiency in solicitation and proposal preparation processes, as well as enhance the Government s ability to obtain quality custom sterile procedure packs and associated services. PCAC Strategic Sourcing is seeking potential business sources capable of providing Custom Sterile Procedure Packs for participating medical centers located in VISNs 6, 9,10,12,15,16, and 23 (SEE ATTACHMENT ONE: FACILITY LOCATIONS). Potential contractor(s) will provide custom sterile procedure packs for an estimated 57 facilities and will be responsible for providing all labor, materials, transportation, equipment, quality assurance and supervision in compliance with federal, state and local regulations. The North American Industry Classification System (NAICS) code associated with this request for information is: 339113-Surgical Appliance and Supplies, which has a business size standard of 750 Employees. Interested contractors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. REGISTRATION PROCESS: Interested Parties who want to participate in one-on-one meetings will email Julie Willie at contact@example.gov and Ann Schilli at contact@example.gov. Interested Parties MUST be registered by NLT OCTOBER 20, 2021. In your email, please include the following: In the subject line: Custom Sterile Procedure Pack One-on-One (NAME of COMPANY) In the body of the email: Answers to Pre-meeting Questions enclosed. The list of representatives who will be participating (include email addresses). Date(s) and a list of times that you will be available. Julie or Ann will respond to your email with a specified date and time. If presenting via Power Point and/or have handouts that you believe would be beneficial for your presentation, please provide this information by NLT October 25, 2021 to Julie and Ann via email. PLEASE NOTE: Participation is encouraged but is not a prerequisite for participation in any solicitation that may eventually result from market research. VA will not be responsible for any costs incurred for participating in One-on-One Meetings. ENCLOSURES: Pre-meeting Questions (DUE AT TIME OF REGISTRATION) One-on-One Meeting Presentation Questions ATTACHMENTS: Facility Locations Statement of Work Enclosure (1): PRE-MEETING QUESTIONS *To be submitted with registration Company Name, address, and Primary Contact to include: Phone number Email Address NAIC(s) Codes DUNS Numbers Business Size Standard: Is your business large or small? If small, is your business a verified Service-Disabled Veteran Owned Business (SDVOSB) or Veteran Owned Small Business (VOSB)? NOTE: to be considered an SDVOSB/VOSB concern, contractors must be registered and verified in www.vip.vetbiz.gov. If your company is a small business: Does your company exceed 500 employees? Does your company primarily engage in the retail or wholesale trade and normally sells custom sterile procedure packs? What is the industry practice for taking ownership or possession of custom sterile procedure packs? NOTE: Taking ownership or possession of the item(s) with its personnel, equipment or facilities. If the shipment gets lost and/or damaged, who is responsible for replacing custom sterile procedure packs? What is the process for small businesses for handling, shipping and/or delivering custom sterile procedure packs? Is your company a small business manufacturer of custom sterile procedure packs? If your company is not a small business manufacturer of custom packs, do you provide custom sterile procedure packs by a small business manufacturer, processor or producer made in the United States? Which manufacturer, processor or producer does your company utilize? How many packs per year does the small business manufacture? How many medical facilities/hospitals does the small business manufacturer provide custom sterile procedure packs for? Enclosure (2): One-on-One Meeting Presentation Questions COMPANY: Take a moment to discuss your company. Background Government contracts for which you have been the primary contractor. Any additional information that may be helpful for the Government. DELIVERY: What is industry standard for delivery? Process for emergencies. Process for standard delivery. How have you managed delivery in dispersed and rural regions? FILL RATE: What is the industry fill rate standard? PACKAGING, MANUFACTURING AND STERILIZATION: What is industry standard on manufacturing? What is industry standard on sterilization? What is your roll / responsibility if you are not the manufacturer? How do you control the packs if you are not the manufacturer? Explain what you are providing if you are not the manufacturer. LATEX: The VA wants to be latex free. Do you have any questions or concerns about this? QUALITY ASSURANCE: Do you have certifications from state, local and or federal agencies documenting the safety procedures and sanitary conditions? If so, how often are the certificates renewed and is this information made public? Explain quality plans and checks for the production process, testing sterilization, packaging, labeling, safety, and delivery standards in the manufacturing of the custom packs. What is your process when quality issues arise? PACK AND PACK CHANGES: Upon receiving an approved and signed Bill of Materials (BOM), how long does it take to: Manufacture the pack? Process a change of the pack? Steps for processing a change? What is your process for back-orders, such as plastic shortages, recalls, TAA/BAA compliance, and COVID-19 issues? RECALL PRODUCTS: What is your process in managing recalls? ELECTRONIC COMMUNICATION AND ORDERING: Share your current ordering capabilities, EDI, web, etc. that you would be able to supply now. We would like to see a demonstration of your web base system during this one-on-one meeting. What is your cut off time for daily orders to be processed that day? Are facilities able to order Monday through Friday? REPORTING: What type of billing, production, compliance reports do you provide? How often? What does industry normally supply for reporting? CONTINGENCY PLAN: Contingency plans you currently have in place (supplies issues, manufacturing, etc.). TRANSITION PLAN: With an estimated 57 facilities within seven VISNs, what would be your approximate transition timeline? ISSUES: How do you handle issues with facilities? What is your time frame for addressing such issues? What is the standard response time? RECYCLE PROGRAM: Do you have a recycle program? What does it consist of and how does it work? End of Document