Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Show more
The Department of Veterans Affairs is soliciting professional Initial Outfitting, Transition, and Activation (IOTA) services for the Martinsburg, WV Warehouse Project. The objective is to bring a facility of approximately 187,000 net usable square feet into full operation by May 2029. The scope of work includes comprehensive project management, interior design, space planning, and the management of furniture, fixtures, and equipment (FF&E). Additionally, the contractor will be responsible for CONOPS, transition and acquisition planning, and the physical relocation of approximately 65 employees and 250 linear feet of files from three separate locations.
This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside under NAICS 541614. The contract is structured as a Firm-Fixed-Price agreement with a base period of performance from December 1, 2026, to October 31, 2028, and an optional activation services period extending to May 31, 2029. Award will be based on a Best Value determination, evaluating key personnel on a pass/fail basis, alongside technical approach, past performance, and price. To prevent organizational conflicts of interest, the prime contractor and its subcontractors are prohibited from participating as offerors in any FF&E procurements conducted under this contract.
Contractors must adhere to strict security and safety standards, including VA Cybersecurity Program directives, HIPAA, and various NFPA life safety codes. Deliverables such as procurement packages and move plans must be managed via SharePoint and are subject to a Quality Assurance Surveillance Plan requiring a 95% first-submission acceptance rate. All physical hardware deliveries must utilize tamper-evident packaging and trusted shipping channels to ensure a documented chain of custody.
General Info
VA seeks SDVOSB for IOTA services for Martinsburg Warehouse Project by May 2029.
DOCX, High priority: read this first2 pages · amendment
HighAI Summary for Amendment 0001 to Solicitation 36C77626Q0274: Standard Form 30 amendment 0001 for solicitation 36C77626Q0274, issued by the Department of Veterans Affairs on 10-22-2026. The purpose is to provide answers to solicitation questions and update the Performance Work Statement (PWS) for Martinsburg IOTA. The quotation due date is established as November 4, 2026, at 10:00 AM Eastern Time.
DOCX
DOCX, High priority: read this firstamendment
HighAI Summary for Amendment 0002 to Solicitation 36C77626Q0274: Amendment 0002 to solicitation 36C77626Q0274, issued by the Department of Veterans Affairs on 10-28-2026. The purpose of this amendment is to provide an updated Reuse Plan (Attachment P) and furniture specifications (Attachment S) to clarify requirements. The quotation due date is established as November 4, 2026, at 10:00 AM Eastern Time.
PDF
PDF, High priority: read this first224 pages · wbs-template
HighAI Summary for Attachment F - WBS Template Project Schedule: This document is a Work Breakdown Structure (WBS) template detailing a project schedule with tasks, durations, start and finish dates, and predecessors. It includes a comprehensive timeline for various project activities such as stand up IPT, award, acquisition plans, furniture and artwork procurement, and service contracts. The schedule spans from January 2019 to September 2021, outlining key milestones and dependencies. The document is dated February 24, 2021, and serves as a critical project management tool for tracking progress and coordinating tasks.
XLSX
XLSX, High priority: read this first1681 pages · acquisition-plan
HighAI Summary for Attachment G - Room Contents Acquisition Plan Template 9.21.2023: This document is an acquisition plan template titled 'Attachment G - Room Contents' dated September 21, 2023. It outlines the required data and information for acquisition planning, including room codes, quantities, acquisition codes, cost estimates, projected need dates, contracting lead times, vendor lead times, and other procurement-related details. The template emphasizes the use of SharePoint for data entry and tracking, and includes fields for justification, vendor quotes, market research, and approval tracking. It is designed to support full and open market acquisitions and provides a structured format for managing room content acquisitions in a federal contracting context.
XLSX
XLSX, High priority: read this first8 pages · sow
HighAI Summary for Attachment I - Integrated Move Plan Template: This document is an attachment titled 'Integrated Move Plan Template' intended for contractor use. It outlines the required data and information deliverables related to a move plan, specifying that actual data must be entered directly into a SharePoint tool. The template includes columns for tracking move details such as functional area, planned and revised move dates, room functions, building and room numbers, furnishings and equipment to be moved, employee names, keys, extensions, computer and printer details, IT special requirements, and other special requirements. The document serves as a statement of work (SOW) template to guide the contractor in managing and reporting move-related activities.
DOCX
DOCX, High priority: read this first11 pages · qasp
HighAI Summary for Attachment L - QASP: This document is a Quality Assurance Surveillance Plan (QASP) for a Veterans Affairs procurement. It outlines the mechanisms for monitoring contractor performance and ensuring quality standards are met.
XLSX
XLSX, High priority: read this first4 pages · specifications
HighAI Summary for Furniture ReUse and Disposal Plan Template: A data template for the Furniture ReUse and Disposal Plan, outlining required fields for asset tracking including room function, asset type, equipment numbers, disposal/reuse status, and installation requirements. The document specifies that contractors must enter this data directly into a SharePoint tool.
XLSX
XLSX, High priority: read this first9 pages · specifications
HighAI Summary for Furniture Reuse List - Martinsburg Warehouse: An inventory list of furniture assets located at the Station 126 Warehouse. The document details items assigned to various roles (e.g., Emergency Management, Logistics, Director) and specifies requirements for re-installation and power.
XLSX
XLSX, High priority: read this firstspecifications
HighAI Summary for Furniture Reuse List - Martinsburg Warehouse: An updated inventory list of furniture assets located at the Station 126 Warehouse in Martinsburg. The document details asset types, quantities, and requirements for re-installation, power, and data for various administrative and director-level positions.
PDF
PDF, High priority: read this firstspecifications
HighAI Summary for Furniture Specifications - Martinsburg Warehouse: Detailed furniture specifications and part lists for the Martinsburg Warehouse, including item numbers, part descriptions, colors, and quantities for various office spaces (e.g., 201 Office, 205 Office, 207 Office, and Conference Rooms). The document specifies items such as lounge sofas, pedestal files, back panels, and whiteboards.
PDF
PDF, High priority: read this first54 pages · sow
HighAI Summary for IOTA PWS Martinsburg Warehouse: Performance Work Statement (PWS) dated September 30, 2026, for Initial Outfitting, Transition, and Activation (IOTA) services for the Department of Veterans Affairs Martinsburg, WV Warehouse Project. The objective is to provide professional services including project management, interior design, FF&E, and transition planning to ensure the facility is fully operational by May 2029. The scope covers a 187,000 NUSF facility under NAICS 541614.
PDF
PDF, High priority: read this firstsow
HighAI Summary for IOTA PWS - Martinsburg WV Warehouse: Performance Work Statement (PWS) dated 09/30/2026 for Initial Outfitting, Transition, and Activation (IOTA) services for the Department of Veterans Affairs Martinsburg, WV Warehouse Project. The objective is to support the activation of a warehouse facility (approx. 187,000 SF) by May 2029. The scope includes project management, interior design, FF&E planning, CONOPS, and relocation support. This is a Firm-Fixed-Price (FFP) contract set aside for SDVOSBs.
PDF
PDF, High priority: read this first17 pages · q-and-a
HighAI Summary for Martinsburg WW Warehouse IOTA - Solicitation Questions & Answers: This document provides official responses to vendor questions regarding solicitation 36C77626Q0 274 for the Martinsburg WW Warehouse IOTA project. Key details include a 100% SDVOSB set-aside, NAICS code 541614, and confirmation that there is no incumbent contractor. It addresses queries on staffing, procurement packages, FF&E requirements, and construction milestones, including a projected BOD of November 2028.
PDF
PDF, High priority: read this firstspecifications
HighAI Summary for PDAT Summary - IOTA Martinsburg Warehouse - Position/Task Risk Matrix: This document provides a Position/Task Risk Designation Levels Matrix for the IOTA Martinsburg Warehouse project. It maps specific project management, design, and acquisition tasks to sensitivity levels (Low/NACI, Moderate/MBI, High/BI) and lists sample labor categories associated with these risk levels.
XLSX
XLSX, High priority: read this first5 pages · specifications
HighAI Summary for Pricing Worksheet - Martinsburg Warehouse: A detailed pricing worksheet for the Martinsburg Warehouse IOTA project. It includes a Basis of Estimate (BOE) with labor categories, hourly rates, and total pricing across four periods for CLIN 0001 (Pre-Activation Services), CLIN 0002 (Travel), and CLIN 0003 (Activation Services), covering tasks such as project management, interior design, and acquisition planning.
XLSX
XLSX, High priority: read this first2 pages · sow
HighAI Summary for Risk Management Plan and Register Template: This document is an attachment titled 'Risk Management Plan and Register Template' intended for use in contract management. It outlines the required information and data related to risk management, including risk severity, issue status, category, impact, probability, mitigation, and tracking details such as creation date, assignment, resolution date, and comments. The document specifies that actual deliverable data must be entered directly into a SharePoint tool by the contractor, indicating its role as a statement of work or supporting document for risk management processes in the contract.
XLSX
XLSX, High priority: read this first91 pages · specifications
HighAI Summary for Room Contents - Martinsburg Warehouse: An equipment and room contents list for the Martinsburg Warehouse, detailing required items for the Loading Dock, Warehouse Storage, and Mailroom areas. The document includes quantities, estimated costs, projected need dates, and acquisition methods for items such as dock levelers, shelving, and mailboxes.
DOCX
DOCX, High priority: read this first40 pages · rfq
HighAI Summary for Solicitation 36C77626Q0274 - Martinsburg WV Warehouse IOTA Services: Request for Quotation (RFQ) issued by the Department of Veterans Affairs (Program Contracting Activity Central) for Initial Outfitting, Transition and Activation (IOTA) services to support the pre-planning and activation of the Martinsburg, WV Warehouse. The solicitation includes a price schedule for pre-activation services with a 23-month period of performance starting December 1, 2026. Offers are due by November 4, 2026.
PDF
PDF, High priority: read this first11 pages · contract-security-request
HighAI Summary for VHA 106A WMC HROO Contractor Security Services Request Package: This document is the VHA 106A WMC HROO PerSec Contractor Team's Contract Security Services Request Package dated 12.8.2025. It outlines the procedures and requirements for contractor security verification including fingerprint adjudication, background investigations, and PIV badge adjudication. The package includes instructions for contracting officers and CORs to complete and submit the Contractor Request Form with all necessary information and signatures. It details the investigation levels, contract information, and communication protocols to ensure compliance with OPM and federal regulations for contractor personnel security.
PDF
PDF, High priority: read this firstwage-determination
HighAI Summary for Wage Determination No. 2015-4297 - Martinsburg Warehouse: U.S. Department of Labor Wage Determination No. 2015-4297 (Revision 35), dated 8/22/2026, for Berkeley County, West Virginia. The document specifies minimum hourly wage rates for various occupational categories, including administrative support, food service, general maintenance, health occupations, and technical roles.
DOCX
DOCX, Low priority3 pages · presolicitation
LowAI Summary for 36C77626Q0274 - Martinsburg, WV Warehouse IOTA: Presolicitation notice dated September 17, 2026, from the Department of Veterans Affairs (VA) for Initial Outfitting, Transition, and Activation (IOTA) services for the Martinsburg, WV Warehouse. The project involves project management, interior design, and transition planning for a new 187,000 NUSF facility. This is a 100% SDVOSB set-aside under NAICS 541614. The solicitation is expected to be posted around October 5, 2026, with an anticipated closing date of November 3, 2026.
PDF
PDF, Low priorityother
LowAI Summary for Attachment 3: Equipment & Supply Procurement Package Template: A checklist and reference guide (Revision 24, Effective 04/15/26) used by VA personnel to standardize the submission of equipment and supply procurement requests. It outlines requirements for COR nominations, funding (Form 2237), High Tech Medical Equipment (HTME) justifications, Pre-Procurement Assessments (PPA) per Directive 6550, and FITARA compliance.
PDF
PDF, Low priority1 page · supporting-document
LowAI Summary for Attachment C - Contract Staff Roster: A template for a Contract Staff Roster used to track personnel details, including labor categories, key personnel status, CLIN assignments, security clearance dates, and PIV card issuance/turn-in dates.
XLSX
XLSX, Low priority3 pages · other
LowAI Summary for Attachment E - Change Management Plan and Log Template: This document is an attachment titled 'Change Management Plan and Log Template' provided as an Excel file. It outlines the structure for tracking change management data, including fields such as Created, Impacted Department, Description, Change Justification, Issue Status, Priority, Impact to schedule, Anticipated Cost, Disposition Date, Approved By, and Comments. The document notes that actual deliverable data requirements are defined in a SharePoint tool, which contractors must use to enter data directly into the system.
LowAI Summary for Travel Authorization Request Form: This document is a Travel Authorization Request form used to obtain approval for official travel. It includes fields for the requestor's name, organization, position title, travel dates, origin and destination, purpose of the trip, associated tasks or deliverables, trip duration, and estimated costs including transportation, lodging, per diem, and other expenses. The form also requires the name and signature of the approving official and their approval decision, along with space for comments.
PDF
PDF, Low priorityother
LowAI Summary for VHA Healthcare Furniture IDIQ Procurement Checklist: A procurement checklist and template guide from the VHA Procurement Process SOP (Revision 02, 2014). It outlines the required documentation for healthcare furniture projects, including sole source justifications, IGCE requirements, and evaluation criteria, as well as general scope and delivery requirements for IDIQ task orders.
AI Contract Breakdown
Uniform Contract Format
Sign up to view the full breakdown with detailed analysis of each section.
Timeline
3 updates
PhaseSolicitation
Posted
Presolicitation
Type Changed
Presolicitation → Solicitation
Notice updated
Response deadline changed from Nov 4, 2026 to Oct 20, 2026. Set-aside removed.
Deadline changed
Response deadline changed from Oct 20, 2026 to Nov 4, 2026.
Notice updated
Notice details unchanged. Attachments may have changed.
Response Deadline
Submission deadline
Response Deadline
Ready to pursue this opportunity?
Get full access to track this contract, build proposals with AI assistance, and manage your pipeline.
Organization & Contact Information
Show more
AgencyDepartment Of Veterans Affairs → Pcac (36C776)
