6515--Millington CBOC Audiology Custom Eckel Sound Room

The contract awarded to e3 Diagnostics, Inc. is a firm-fixed-price sole source procurement valued at $48,385.90 for the design, delivery, and installation of a custom Eckel audiology sound room at the Department of Veterans Affairs Millington Community-Based Outpatient Clinic in Tennessee. This specialized sound room, manufactured by Eckel Noise Control Technologies, includes numerous custom features such as an oversized observation window, windowed door, ADA-compliant ramp, HVAC collars, sprinkler access panel, roof fascia, additional electrical outlets, and an interior dimmer switch, all conforming to Veterans Health Administration acoustic and clinical performance standards. The project scope covers delivery via dedicated truck with morning arrival, professional installation services including forklift rental, and on-site inspection and acceptance at the Millington facility. The procurement is justified under FAR 13.106-1(b)(1) as a sole source due to the proprietary nature of the Eckel design, exclusive authorized installation, and the requirement for seamless compatibility with VA audiology systems, thereby precluding competitive bidding. The period of performance for this contract begins February 20, 2026, and concludes June 5, 2026. The award was processed by the Department of Veterans Affairs Network Contracting Office 9 based in Murfreesboro, TN, with the Contracting Officer serving as the primary point of contact. No socioeconomic set-asides were applied, and no option periods or modifications are indicated. Offerors were invited to submit capability statements by February 20, 2026, but the procurement proceeded directly to award without competition, reflecting the unique qualifications of e3 Diagnostics to meet the VA’s specialized needs. Packaging and marking requirements are minimal and non-standardized, focusing on dedicated delivery rather than military specifications. Inspection and acceptance responsibilities reside with the VA facility, ensuring the sound room meets all clinical, acoustic, and warranty specifications. The acquisition complies with the Buy American Act, confirming the domestic origin of the product, and is conducted under strict adherence to federal acquisition regulations governing sole source justifications and proprietary procurements.