E.1 INSTRUCTIONS TO OFFERORS INSTRUCTIONS TO OFFERORS FAR 13 - Simplified Acquisition Procedures A. Submission of Quotes Quotes shall be based on requirements contained in Section B. Quotes shall include: Quote Form (Standard Form 1449) Signed and dated, include the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Unique Entity ID (UEI) Number shall be entered in the block with the Offerors name and address. Estimation of completion date. Pricing shall be submitted on Attachment A, Price/Cost Schedule. Also, complete the attached 36C24623Q1202 Line Items . The following fields require for completion on the attachment. Do not change the format or add/delete any columns in the Excel Spreadsheet. Column. Element Name Line-Item Template Name Selection/Input K Unit of Measure: Unit of Measure Select the applicable 'Unit of Measure' from the dropdown. The 'Unit of Measure' EA should always have a 'Packaging Multiple' of 1 L Packaging Multiple Packaging Multiple Enter the total quantity that comes in each 'Unit of Measure' i.e., How many come in each CS, CT, PG, etc. The 'Unit of Measure' EA should always have a 'Packaging Multiple' of 1 N LIN is: Line Item Is Select 'Priced', 'NSP' (Not Separately Priced), or 'N/C' (No Charge) from the dropdown O Unit Price ($): Unit Price Enter the price for each 'Unit of Measure' i.e., What is the cost of each CS, CT, PG, etc. AM MANUFACTURER PART NUMBER (MPN): MANUFACTURER PART NUMBER (MPN) The MPN identifies the manufacturer from which an item originated. Its purpose is to identify the company that made the part, as opposed to a SKU number that is used for inventory record keeping by the Vendor. Each MPN is unique and can be composed of letters, numbers, or both. BY ITEM PART NUMBER ITEM PART NUMBER Enter the distributor/vendor part number if different than the mfg. part number. CG OEM NAME: OEM NAME Enter the Name of the OEM. Do not enter the Distributor/Vendor Name unless the Distributor/Vendor is the Manufacturer. Offerors shall submit their quotes via email to LaToya Glover at
contact@example.gov by 9:00 A.M. EST, September 27, 2023. All offerors shall be submitted in electronic format (PDF or Word) Via Email. The subject line should read: 36C24623Q1202 OR Integration Systems at the Fayetteville VA Medical Center. Note: Quotes received after the due date and time shall not be considered. B. Amendments: Amendments to this solicitation will be posted on https://www.sam.gov/SAM/. Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on https://www.sam.gov/SAM/, offerors will be notified by email of any new amendments that have been issued. No other notifications of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable. 1.0 INSTRUCTIONS FOR QUOTE SUBMISSION: Quotes shall be assembled by the following Sections: each section shall be easily identified. Section A - Quote Form (Standard Form 1449) Signed and dated, including the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Data Universal Numbering System (DUNS) Number shall be entered with the Offerors name and address in the block. Section B Pricing Pricing shall be submitted as requested in accordance with Section B, Price/Cost Schedule. The Government will evaluate the total price (including all options); proposed prices should reflect a clear understanding of the requirements and be commensurate with Section B. Section C Offerors Representations and Certifications A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov/SAM/. All Offerors shall be registered and current in the System for Award Management (SAM) database at the time of quote submission and at the time of award. SDVOSB Offerors shall be a verified Service-Disabled Veteran-Owned Small Business (SDVOSB) vendor at time of quote submission and prior to receiving award. To be considered an SDVOSB, the company must be listed as verified in the Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/ . 2.0 AWARD BASIS Note that FAR 13 - Simplified Acquisition Procedures will be used. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. 3.0 TECHNICAL QUESTIONS Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to LaToya Glover at
contact@example.gov on or before 11:00 A.M. EST September 25, 2023. Address Subject Line: 36C24623Q1202 OR Integration Systems at the Fayetteville VA Medical Center. Telephonic (verbal) questions Will Not be addressed. All responses to questions, which may affect quotes, will be incorporated into a written amendment to the Request for Quote. 4.0 DUE DATES All quotes shall be submitted by 9:00 A.M. EST, September 27, 2023, via email to LaToya Glover at
contact@example.gov Facsimile responses are not authorized under this announcement.
