6515--ORCONTROL HCS SYSTEM (BRAND NAME ONLY)

THIS IS A REQUEST FOR INFORMATION NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. The Government will not pay for any information solicited. The VHA Network Contracting Office 6 (NCO 6) is conducting a market survey to find qualified vendors who can provide the following (BRAND NAME ONLY) for W.G. Hefner Salisbury VAMC, 1601 Brenner Ave., Salisbury, VA 28144 ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ CONTRACTOR PERSONNEL W/TRAVEL LOCAL STOCK NUMBER: TRAVEL 0002 6.00 EA __________________ __________________ LCD Touchscreen Display w/ bracket (43"-55") 0003 2.00 EA __________________ __________________ LCD Display 43" w/ bracket 0004 8.00 EA __________________ __________________ Windows Workstation 0005 2.00 EA __________________ __________________ CenTrak Timing Star ITK-123 LOCAL STOCK NUMBER: ITK-123 0006 6.00 EA __________________ __________________ CenTrak Star ITK-103 LOCAL STOCK NUMBER: ITK-103 0007 24.00 EA __________________ __________________ CenTrak Monitor ITK-313 LOCAL STOCK NUMBER: ITK-313 0008 40.00 EA __________________ __________________ CenTrak Asset Tag IT-713 w/ strip-label LOCAL STOCK NUMBER: IT-713 0009 1.00 EA __________________ __________________ CenTrak SMA + Warranty 0010 1.00 EA __________________ __________________ CenTrak Licensing & Engineering Services 0011 14.00 EA __________________ __________________ Kiosk / RTLS Data Drop 0012 11.00 EA __________________ __________________ Kiosk Electrical Outlet 0013 3.00 EA __________________ __________________ Tablet Computer Kiosk w/bracket 0014 1.00 EA __________________ __________________ Base Year license fee GRAND TOTAL __________________ VAMC Salisbury Statement of Work ORControl 1.0 BACKGROUND The Salisbury VA Health Care System requires expansion of surgical workflow system. The Salisbury Medical Center currently owns and utilizes Healthcare Control Systems (HCS) ORControl . ORControl is a real-time workflow solution designed to automate and coordinate all system-wide procedures. This solution automates surgical workflow and uses analytics to measure, analyze, and deliver patient safety and Operating Room (OR) efficiency data. Additionally, this solution provides perioperative staff members and surgical team s awareness of patient, equipment, and operating room status throughout the course of patient care. This solution aims to identify delays in getting patients through the perioperative process so that efficiencies and increased patient safety can be realized and to increase visibility into the surgical workflow by staff, patients, and family members. 2.0 SCOPE Healthcare Control Systems (HCS) ORControl is required to expand the system to the Kernersville and Charlotte Health Care Centers. VA intends to award a single Delivery Order, Firm Fixed Price to the contractor capable of providing HCS ORControl system expansion to the SVAMC Health Care Centers located in Kernersville and Charlotte. Only one system will meet the need of the SVAMC. No other brand system will work for the needs of SVAMC. The system is interactive across the health care system. The systems must be interactive to manage the health care system surgical procedures across the three campuses. The system must be visible with access to any location from any location. The system will be controlled from the Salisbury campus with access to certain features at each location. The system is designed to automate and coordinate system-wide surgical procedures. Any other system will not be compatible with the installed system. Place(s) of Performance: Kernersville Health Care Center 1695 Kernersville Medical Parkway Kernersville NC 27284 and Charlotte Health Care Center 3306 West Tyvola Road Charlotte NC 28208. Hours of Operation. VA site-representative(s) or Contracting Officer Representative(s) (COR) will establish a window of time in which access and requirement performance will be authorized in accordance with the conditions outlined with this PWS. 3.0 FUNCTIONALITY REQUIREMENTS The following requirements are set forth: - Timeline display of color-coded procedures yesterday, today, and next business day - Display of setup and teardown times on the timeline - Display of case delay quick reference with color-coding for scheduled delay on a timeline - Turnover time display active and historical - Number of active rooms histogram past and future - Calculate room staffing needs based on current schedule, assignments, and staff leave times - Room scheduling for special use such as downtime, trauma, or customized purpose - Customized electronic consent printout based on procedure codes and risks - Patient label printout with barcodes for documentation and labs - PreOp/PostOp room cleaning status updated by patient movement or staff reporting - Management of patient transport IP to holding, PACU to IP, and PostOp to Discharge - Anesthesia worklist for difficult IV and miscellaneous tasks - Registration checkpoints for start/end of patient registration in lobby or bedside in PreOp - Configurable HL7 messaging based on state change events or data edits - Active room summary and options for text summary, roster, and staff assignment display - Procedure reschedule and room changes via drag and drop - Real-time tracking of patients - Real-time tracking of staff - Automatic update of procedure status - Drill down procedure detail via touching/clicking on a procedure - Strip-based view with drag and drop procedure order/rooms and assignments - Integration with host data to download booking data and schedules - Integration with host data to download booking checkpoints, special notes, and health factors - Staff assignment including anesthesia, CRNA, circulator, and scrub tech - Multiple staff assignments and relief for today and next business day - Staff break and lunch integration, including planning for Own and Need Relief options - Drag and drop staff assignments via color-coded tags - Entry for staff notes for special assignments (float, inventory, etc.) - Popup lists for rooms/beds - Beds/rooms color-coded with existing use noted - Ability to add notes on procedures - Blood bank color-coded status and notes entry - SPD color-coded status and notes entry - Anesthesia consult status, including integration with anesthesia tracking tags - PreOp RN status, including integration with tracking tags - PreOp RN status - Procedure Room Ready status - Electronic Patient Call process with alerts - Patient history notes for repeat patients with anesthesia issues - Real-time web schedules today and next business day for surgeons, anesthesia, and OR staff - PACU patient tracking - PACU nurse rotation - PreOp/PostOp room and nurse assignment - PACU bed and nurse assignment - PreOp/PostOp room tracking including use for family location/consultation - Roster tracking electronically, including In-Out times and release order - Call in notes marked electronically - Name alert notation on same last name - Patient infection status icons/notation on schedule - Alerts on patient arrival and patient discharge from OR for family notification - Procedure alerts on wheels out - Staff and surgeon schedules via drill down on a name - Customizable surgeon alerts on patient Arrival, PreOp, Wheels In, and Room Change - Schedule printout for staff, including staff assignments - Coordinated inpatient retrieval with OR and PreOp - Room turnover tracked electronically - Turnover marking by EMS staff via kiosk or tracking tag - Special OR view for circulators in OR to extend/shorten case and request a family consult - Special OR view for circulators in OR to print labels, enter notes, or view schedules - Vantage reporting engine to produce real-time and ad hoc dashboards and reports - Multiple daily, monthly, and ad hoc reports - Automatic scheduled distribution of specified reports - Security on all functions controlled by a user via role-based keys - Generic equipment tracking for equipment such as C-Arms and mobile anesthesia carts - Concurrent tracking of the same patient with multiple procedures - Integration with touch screen kiosks - GUI accessible by an authorized user via a standard browser accessing intranet page - No specialized software is required for installation other than a browser and Java runtime - Simplified user access across the facility in areas such as ED, labs, and on the floors - Use of existing network user logins and integration with Active Directory - Display of critical equipment located in a room on a timeline - Electronic Add-On notification alert/acknowledgment process - Reporting Length of stay by procedure area, surgical service, and surgeon - Reporting Cancellations by procedure area, surgical service, and surgeon - Reporting Delays by procedure area, surgical service, and surgeon - Reporting First case on-time starts by procedure area, surgical service, and surgeon - Reporting Turnover times by procedure area, surgical service, and surgeon - Reporting Case volumes by procedure area, surgical service, and surgeon - Reporting Room utilization by procedure room - Reporting Family communication by message type 4.0 CONTRACTOR PROVIDED HARDWARE & SERVICES Item Quantity Contractor Personnel w/ travel -- LCD Touchscreen Display w/ bracket (43 -55 ) 6 LCD Display 43 w/ bracket 2 Windows Workstation 8 CenTrak Timing Star ITK-123 2 CenTrak Star ITK-103 6 CenTrak Monitor ITK-313 24 CenTrak Asset Tag IT-713 w/ strip-label 40 CenTrak SMA + Warranty -- CenTrak Licensing & Engineering Services -- Kiosk / RTLS Data Drop 14 Kiosk Electrical Outlet 11 Tablet Computer Kiosk w/bracket 3 Base year License -- 5.0 ORCONTROL SUPPORT, MAINTENANCE, UPGRADES The contractor will provide Kernersville and Charlotte HCCs with the following software support, maintenance, and upgrade services for each license term. Installation and re-installation of the ORControl software as required Assistance to K&C staff supporting servers, workstations, touch screen monitors, and RTLS hardware when ORControl software issues arise On-call software support (+1 (555) 000-0000, ext. 300) available Monday Friday, 6 A.M. to 6 P.M. CST, excluding the following holidays: New Year s Eve, New Year s Day, Memorial Day, July 4th, Labor Day, Thanksgiving (Thursday and Friday), Christmas Eve, and Christmas Day After-hours software support (+1 (555) 000-0000, ext. 300) will be available Remote support via site-to-site VPN access to the application server Application software version upgrades 6.0 SECURITY The contractor must provide completed documentation for the solution, including, but not limited to, VA Directive 6550 and Manufacturer Disclosure Statement for Medical Device Security (MDS2). The Contractor shall adhere to all VA Privacy & Security requirements, including the Privacy Act and the Business Associate Agreement. Any Contractor staff requiring access to the VA network will complete required Privacy training and Rules of Behavior agreements in accordance with VAMC policy Must be VA Patient Identification Verification (PIV) compliant In response, please include the following: Company/individual name Address Point of contact with phone number Information describing your interest Indicate FSS/GSA contract number or Open Market, if applicable Tax ID number DUNS number Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB, etc.) Proof of verification as an SDVOSB/VOSB (if applicable) If your firm/company is an SDVOSB or VOSB, the firm/company must be VERIFIED in the VIP database (see internet site: http://vip.vetbiz.gov) as prescribed under the Veterans First Contracting Program as implemented in VAAR subpart 819.70. The Veteran Administration is mandated by Public Law 109-461 (38 USC § 8127 & 8128) to give priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set-aside. If insufficient veteran-owned small business responses are received to establish the basis for setting this action aside for other than large business participation, then the action will be advertised as a small business set aside or full and open competition. In this case, all interested parties responding shall be eligible to submit a quote. The NAICS 334510 applies to this acquisition, with a size standard of 1,250 Employees. Interested firms are reminded that in accordance with FAR 4.1201(a), Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to contact@example.gov no later than 11:00 A.M. Eastern Standard Time (EDT) on August 10th, 2021. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Officer, Chellry Whittier. All firms responding to this Request for Information are advised that their response is not a request for quote, therefore, will not be considered for a contract award. If a solicitation is issued, the information will be posted on Contract Opportunities https://beta.sam.gov for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to the Contracting Specialist at contact@example.gov. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. End of Document