6515--Prescription Eyeglass Fabrication For VA Las Vegas and VA Palo Alto Healthcare System

THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 15.201(e) in order to conduct market research regarding the availability of vendors with a socioeconomic status of Service Disabled Veteran Owned Small Business (SDVOSB) that can provide prescription eyeglasses for VISN 21 Las Vegas and Palo Alto Healthcare System. This notice is issued solely for information and acquisition planning purposes and does not constitute a Request for Proposal (RFP) or a guarantee to issue an RFP in the future. This notice does not commit the Government to contract for any supply or service. OVERVIEW: The Department of Veterans Affairs (VA) has an ongoing program to provide prescription eyeglasses to veterans. VA anticipates award of an Indefinite Delivery Indefinite- Quantity (IDIQ) type contract on a fixed price basis for the VA Southern Nevada Health Care System and VA Palo Alto Health Care System. This is for a five (5) year contract consisting of five (5) one-year ordering periods. The contract is intended for use by VA Southern Nevada Health Care Systems (VASNHCS) and VA Palo Alto Health Care Systems (VAPAHCS) located within VISN 21. All items provided by the contractor shall be new. The contractor shall provide completely assembled eyeglass frames placed in standard alignment and include mounting of lenses. All items provided by the contractor shall include fitting and adjustment services and a minimum of one-year warranty. No retail sales are allowed on government property to veterans, veterans families, friends, and employees. The contractor shall deliver all items no later than SEVEN (7) BUSINESS DAYS after receipt of both the prescription consult and purchase order issued by Government authorized personnel against the contract. Delivery of eyeglasses shall be to the designated address of the veteran or contracted ordering facility or, as indicated on the prescription (CPRS Prosthetics Eyeglass consult, SF 513) and/or purchase order issued by the Government. The expectation is that the contractor will monitor their stock and propose a substitute before that style of frame becomes unavailable. However, the contractor shall notify the VA Prosthetics Contracting Officer Representative (COR) via email or fax in the event of backorders or other delays. If there is a backorder on any frame style, the contractor must contact the VA Prosthetics COR no later than 24 hours after the contractor is notified by the frame manufacturer/supplier. The contractor shall offer the VA/Veteran a substitute of equal or higher quality. When a frame substitution is made, the frame will be the same price and of equal or higher quality. The contractor shall be responsible for informing the Prosthetics COR of any Government deficiencies such as missing information, illegible prescriptions and ambiguous authorization for eyeglasses, illegible handwriting, and inability to reach the Government representative, payment delays or other issues. The contractor s failure to notify the Prosthetics COR will not be considered an excusable delay and subject circumstances should not be alleged to have prevented the contractor from delivering the items within the time required under this contract. Healthcare System fabrication breakdown for historical information only: VA Prescription Eyeglasses: Annual Quantities VA Southern Nevada Healthcare System 18260 VA Palo Alto Healthcare System 14350 Estimated Orders Annually 32,610 Facility Addresses: Facility (Ordering Activity) Address VA Southern Nevada Healthcare System 6900 N. Pecos Rd North Las Vegas, NV 89086 VA Palo Alto Healthcare System 3801 Miranda Avenue Palo Alto, CA 94304-1290 SUBMISSION INSTRUCTIONS: Only firms interested and capable should send their information and capability statement. Please submit your response in accordance with the following instructions: Detail your firm s capability to deliver the described prescription eyeglasses, ensuring you include responses to all Specific Response Items listed in the section below. Submit your response via email to Carlos M. Exconde at contact@example.gov by 3:00 PM ET on Tuesday March 23, 2021. Telephone or facsimile responses will not be accepted or responded to. No marketing materials are allowed as part of this sources sought notice. The Government will not review any other information or attachments included in your submission that fall under this category. Any questions regarding requirements within the Overview should be listed separately from your response to the Government s Specific Response Items listed below and should clearly identify the paragraph related to the question. SPECIFIC RESPONSE ITEMS: Responses to this notice must include all of the following information in order to receive consideration: General information about your company to include: Company Name: Company Address: Company DUNS: Company NAICS Code(s): Point of Contact Name: Point of Contact Phone Number: Point of Contact Email Address: Company Website (if available): Business Size/Type: (Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), HUB Zone Small Business, Women Owned Small Business, Small Disadvantaged Business (SDB), Small Business Concern) For SDVOSB/VOSB Only: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in VA s Vendor Information Pages (VIP) database, which is available at: https://vip.vetbiz.va.gov/, and must be small for the applicable NAICS code size standard. Please include a copy of your VetBiz certification with your response. Prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO cost to use SAM. No solicitation document is available at this time; this notice is to acquire information only.