6515--Scanners, Camera, and Printer for Censitrac Syste

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 3391113 (size standard of 800 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. The Department of Veterans Affairs (VA) is seeking sources capable of providing scanners, camera and printer that is compatible with the currently installed Censitrak instrument tracking system, and that can address the attached list of DRAFT requirements for the VA Greater Los Angeles Healthcare System. The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements. For instances where your company cannot meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please explain. For instances where your company can meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please show how your company meets/exceeds each requirement. (2) Please review the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of DRAFT/SALIENT CHARACTERISTICS/SOW? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (12) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (13) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (14) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (15) Please provide your SAM.gov Unique Entity ID/Cage Code number. Buy America Compliance Respondents shall provide sufficient detail to determine compliance with the Buy American Act, including country of origin, domestic content, and availability of domestic alternatives. Responses should be complete and supported with verifiable information. Please identify the country of origin for the end product(s) being offered. Include the location of final assembly/manufacture.
Please provide the percentage of domestic content (by cost) for each product(s). Describe the origin of the major components.
Does your product qualify as a domestic end product in accordance with the Buy American Act?
If the proposed product is not compliant, are you able to provide a BAA-compliant domestic alternative?
Please identify the manufacturer name and location for the product(s). Confirm whether the manufacturer is U.S.-based.
Identify the country of origin of each product and indicate whether the product qualifies as a U.S.-made or designated-country end product in accordance with the Trade Agreements Act Responses to this notice shall be submitted via email to peter.kim33@va.gov. Telephone responses will not be accepted. Responses must be received no later than Wednesday, August 5, 2026 by 10:00 AM PT. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement. Salient Characteristics for Scanners, Camera, and Printer Scanners must be Zebra DS3678-DP2F403VTNA wireless scanner or equal with the following salient characteristics: Must be compatible with Windows 11 at minimum and Must be compatible with the currently installed instrument tracking system -CensiTrac instrument tracking system. The units must be able to scan on DPM and Standard 1D/2D Barcodes The units must be able to withstand harsh environments, the highest drop, tumble and sealing specifications: Tumble Specification: 7500 3.3 ft./1.0 m tumbles Sealing Scanner: IP65 and IP68 per applicable IEC sealing Specifications FLB cradle: IP65 Drop Specification: must be able to withstand multiple 8.0 ft/2.4 m drops to concrete The units must have dual IP65/IP68 sealing, be dust proof, and withstand the force of jetting water and be fully submerged in water. The units must be built to withstand extreme heat, cold and humidity. These specifics must fall within the following specs: Operating Temp.: Cordless: -4° F to 122° F/-20° C to 50° C Storage Temp.: -40° F to 158° F/-40° C to 70° C Humidity: 5% to 95% non-condensing The units must be able to capture marks on multiple types of surfaces including reflective, irregular and curves as well as low and high contrast marks. The units must be able to read up to 20 barcodes with one press of the scan trigger The units must be equipped with cradle and charging contacts The units must be able to identify and correct problem barcodes with ScanSpeed or similar Analytics Camera The cameras must be compatible with Windows 11. The resolution must be 720p or higher with a built-in mic. The camera must autofocus. Printer The printers must be able to connect wired and wireless networks and connect directly to any PC. The printers must be able to be powered through a full shift with the high-capacity battery. The Print methods must be Thermal Transfer or Direct Thermal. The resolution must be 203 dpi/8 dots per mm, 300 dpi/12 dots per mm, or equivalent. The printer must be portable and able to fit on small workstations. The dimensions must be between the following: Direct Thermal: 8.69 in. L x 6.98 in. W x 5.93 in. H 220.8 mm L x 177.5 mm W x 150.7mm H Thermal Transfer Roll: 10.5 in. L x 8.0 in. W x 7.44 in. H 267 mm L x 202 mm W x 189 mm H Thermal Transfer Cartridge: 10.0 in. L x 8.0 in. W x 7.0 in. H 254 mm L x 202 mm W x 177 mm H