This Sources Sought opportunity from Department Of Veterans Affairs was posted on April 24, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
6520--ORTHOPHOS S 3D RADIOGRAPH MACHINE Brand Name or Equal
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Department of Veterans Affairs, through Network Contracting Office 16, issued a Sources Sought notice for market research to identify qualified contractors capable of providing a brand name or equal Orthophos 3D S Radiograph machine to the Michael E. DeBakey VA Medical Center in Houston, Texas. This notice is not a solicitation for proposals or a binding commitment but serves to gather information on industry capabilities, pricing, and compliance with federal regulations such as the Buy American Act and Trade Agreements. The government seeks detailed responses to ten specific questions covering technical capability, place of performance, period of performance, business size and socioeconomic status under NAICS code 339115, OEM authorization, availability under federal contract vehicles such as GSA Schedules, VA FSS, GWAC, IDIQ, or BPA, and whether subcontracting will be required. Respondents must provide contact details, SAM Unique Entity Identifier, proof of small business status if applicable, and evidence of manufacturer authorization or confirmation of being the OEM. The system must meet stringent specifications including DICOM 3.0 compliance, integration with VA’s MiPACS Dental Enterprise Solution, low-dose imaging for implantology, high-resolution diagnostic capability, and full compliance with VA and FDA radiation safety standards. Delivery, installation, and commissioning must occur within 30 to 60 days of award, followed by on-site training for clinical and administrative staff within five business days, with a minimum two-year full warranty required. Responses are due by April 30, 2026, at 3:00 PM CST via email only, with no phone inquiries accepted, and submissions must include all required documentation and descriptive literature to be considered responsive. The government retains no obligation to award a contract based on this RFI, and any resulting procurement will be issued as a firm fixed-price task order or purchase order depending on whether the contractor holds an existing federal contract vehicle. No packaging, marking, invoicing, or payment office details are included, as this is a pre-solicitation market research effort with no contract clause language or evaluation factor structure at this stage.
General Info
Agency
NAICS
Place of Performance
Houston, MS, 77030Set-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
1. Title: Orthophos 3D S Radiograph machine | Brand Name or Equal
2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide the brand name or equal to product of the Orthophos 3D S Radiograph machine.
Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide a 3D Radiograph machine in accordance with the Draft SOW. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.
Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.
3. Objective: To find qualified contractors with the capability to provide Transplant Lodging Services for the Michael E. DeBakey VA Medical Center located in Houston, TX.
4. Place of Performance:
Michael E DeBakey VA Medical Center
2002 Holcombe Blvd
Houston, TX 77030
5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.
a. Do you (contractor) possess the capability to meet the government requirements listed in the Draft SOW?
b. Do you (contractor) possess the capability to meet the government requirements of place of performance and distance from the Micheal E. Debakey VA Medical Center of the Draft SOW?
c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedulein section 5 of the Draft SOW?
d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.
e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.
f. Is your company considered small under the NAICS code 339115?
g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?
h. Are you an authorized Service Provider? Provide evidence from original equipment manufacturer (OEM). Please indicate if you are the OEM. If not applicable for this requirement state N/A.
i. For the service required, Is your company available under any;
Government Wide Agency Contract (GWAC)
General Services Administration Schedules (GSA)
Veterans Affairs (VA) NAC Federal Supply Schedules
Indefinite Delivery Indefinite Quantity (IDIQ)
Blanket Purchase Agreement (BPA)
If so, please list the contract number for service.
6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.
7. Instructions and Response Guidelines: Sources Sought responses are due by APR 30, 2026, at 3:00 PM (CST) via email to eugene.jackson2@va.gov.
Telephone requests or inquiries will not be accepted.
Public Information will not be provided and shall be utilized to the full extent possible.
The subject line shall read: 36C25626Q0706 - Sources Sought – 3D Radiograph Machine – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).
Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.
This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.
In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.
8. Contact Information:
Contract Specialist, Eugene Jackson
Email address: eugene.jackson2@va.gov
Your responses to this notice are appreciated.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.
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