This Sources Sought opportunity from Department Of Veterans Affairs was posted on July 16, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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6525--FY26: AlignRT DoseRT Therapy CT Scanner

Awarded

36C24826Q0435Federal

Submission Closed04/15/2026, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334510

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Q403--WatchPat One Direct Program Roudebush VA Medical Center Indianapolis, IN

Solicitation # 36C25027Q0071

The Department of Veterans Affairs, specifically the Richard L. Roudebush Veterans Administration Medical Center in Indianapolis, Indiana, has issued a Notice of Intent to Sole Source for the continuation of the WatchPat One Direct Program. Under solicitation number 36C25027Q0071 and NAICS code 334510, the government intends to negotiate a firm fixed price contract with Veterans Healthcare Supply Solutions (VHSS) based in Jacksonville, Florida. This requirement is being pursued under Simplified Acquisition Procedures and the authority of FAR Part 6.103-1, as the government believes VHSS is the only source capable of meeting the specific needs of the Sleep Lab Department. The scope of work involves providing WatchPat devices that are delivered directly to Veterans' homes for sleep monitoring, with the resulting sleep study reports delivered to clinicians via cloud access. This notice is not a formal solicitation or request for proposals; however, interested parties may submit responses until 3:00 pm on October 29, 2026. To challenge the sole source intent, responses must provide clear and convincing evidence that competition would be advantageous to the government. The primary point of contact for this action is Contract Specialist Ghazal Jones.

250-NETWORK Contract Office 10 (36C250)

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2 days ago

DEADLINE

in about 22 hours

AI Contract Overview

The Department of Veterans Affairs, Network Contracting Office 8, is conducting market research through a Sources Sought Notice to identify qualified vendors capable of providing a brand-name or equal AlignRT Surface Guided Radiation Therapy (SGRT) system for the Bay Pines VA Health Care System. The system must be fully integrated with the Varian TrueBeam linear accelerator via MMI interface to enable auto beam hold, six degrees of freedom couch shifts, and automated patient import functions. It must deliver sub-millimetric tracking accuracy of less than 0.5mm in all six degrees of freedom using contact-free optical technology with three HD camera units that project a speckle pattern to create a real-time 3D surface model of the patient's skin. The system is required to support advanced radiation therapies including DIBH, SRS, SBRT, Head and Neck, Prostate, Sarcoma, and General Breast treatments, with automatic beam hold triggered by patient motion and seamless resumption after couch adjustments. Software requirements include DICOM RT import/export modules to interface with ARIA and VistA/CPRS systems, SSD verification, image registration between reference CT and live patient data, and real-time display of 3D positional shifts. A dedicated workstation with synchronized monitor, keyboard, and mouse must be provided in the treatment room, along with a calibration plate, PSU for HD cameras, and three remote control units. A critical safety feature is an infrared facial recognition system for patient identification. Only OEMs, authorized dealers, distributors, or resellers with verifiable authorization may respond; gray market or remanufactured equipment is prohibited. The system must comply with VA Handbook 6500.6 for cybersecurity, and all software licenses must be perpetual. Responses are due by April 20, 2026, at 1:00 PM EST and must be submitted via email to Timothy Felix at [email hidden]. Each response must include the company name, address, SAM Unique Entity Identifier, business size under NAICS code 334510 (1,250 employee size standard), point of contact details, and whether services are offered on a current GSA Federal Supply Schedule contract. The submission must be contained in a single 5–8 page capability statement covering Company Information, Technical Capability, Staffing, Security Compliance, and Schedule. The government will not pay for information provided and is under no obligation to award a contract based on responses. No formal solicitation, contract clauses, pricing

General Info

VA seeks OEMs for AlignRT SGRT system integrated with TrueBeam, requiring sub-millimeter optical tracking, DICOM interface, and infrared patient ID.

Agency

Department Of Veterans Affairs → 248-NETWORK Contract Office 8 (36C248)

Contract Value

$694,693

NAICS

334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing

Place of Performance

Department of Veterans Affairs Bay Pines VA Healthcare System, Bay Pines, FL, 33744, USA

Set-Aside

NONE

Awardee

VISION RT INC

Award Issued Date

07/16/2026, 12:00:00 AM UTC

Documents

36C24826Q0435.docx

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseAwarded

PostedApr 8

Sources Sought

Notice updatedJul 16

Notice details unchanged. Attachments may have changed.

AwardedJul 16

Contract was awarded

Submission Closed

04/15/2026, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 248-NETWORK Contract Office 8 (36C248)

Contacts1 person available

OfficeTAMPA, FL, 33637, USA

Organization / AgencyDepartment Of Veterans Affairs → 248-NETWORK Contract Office 8 (36C248)

Office AddressTAMPA, FL, 33637, USA

Contacts

Timothy FelixContracting Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

Sources Sought Notice
DESCRIPTION
THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to fulfill a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8, is conducting market research to identify potential sources which can provide the following supplies in support of the Bay Pines, VA Health Care System.
As part of efforts to expand Radiation Oncology, this system must be compatible with the Varian TrueBeam linear accelerator. It must have interoperability with Varian Linacs via MMI in order to interface directly for auto beam hold capabilities, send to couch features, auto patient import and more.Â The Miami VAMC is currently using the VisionRT s Surface Guided Radiation Therapy (SGRT) in one vault and seeking to add another system to better serve the Veteran population. The video module of the system shall allow for a multi-angle, real-time view of the patient's overall alignment relative to their reference position during setup and monitoring by using an outline of the reference surface and a live video stream of the patient.
The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources who can provide a Brand Name or Equal system to AlignRT Surface Guided Radiation Therapy (SGRT) system.
Functions to be performed:
Surface Guided Radiation Therapy (SGRT) system that allows real-time tracking of patients before and during radiation therapy. Functions must use contact-free techniques to track patients skin surfaces with sub-millimetric accuracy ranging below 0.5mm in all six degrees of freedom. Ensures radiation is only delivered when patients are correctly positioned. System must ensure accurate and reproductible patient setup and monitoring during dose delivery. System must have the ability to automatically pause treatment due to expected and unexpected patient adjustments made during dose delivery and treatment. Shall be compatible with Varian TrueBeam Linear Accelerator:
Shall be completely integrated with Varian TrueBeam Linear Accelerator through MMI interface for GATING (Beam Hold) and applying directly 6DOF (Degrees of Freedom) couch shifts to the linac in case of patient motion, assuring the safe and accurate delivery of radiation.
System shall be able to perform the following therapies and examinations:
DIBH (Deep Inspiration Breath Hold) General Breast SRS (Stereotactic Radiosurgery) SBRT (Stereotactic Body Radiation Therapy) Head and Neck Breath Hold SBRT Sarcoma Prostate
Software and Interfacing Requirements:
Shall be compatible with Varian TrueBeam Linear Accelerator:
Shall be able to be completely integrated with Varian TrueBeam Linear Accelerator through MMI interface for GATING (Beam Hold) and applying directly 6DOF (Degrees of Freedom) couch shifts to the linac in case of patient motion, assuring the safe and accurate delivery of radiation.
Shall include HD camera unit.
Shall utilize a minimum of three (3) mounted HD camera units to allow image capture from any combination of the three (3) camera units.
Shall include workstation:
Workstation shall be at the treatment console in sync with a monitor, keyboard, and mouse in the treatment room.
Shall include patient tracking software.
Standard and Gated image acquisition (for Beam on Hold) Region of Interest selection and propagation, i.e., selection of skin in face open mask, excluding non-reflective surfaces Image manipulation tools for better image contrast visualization Image Registration (Fusion of actual image and reference CT/TPS image) SSD (Source to Skin Distance) verification especially for 3D plans for every treatment field Calculation and display of couch shifts and new couch coordinates Real Time Surveillance and display of 6 DOF (Degrees of Freedom) shifts: 3 Translations and 3 Rotations Automatic Motion Detection, and ability to put the beam on hold, then resume the treatment safely after new couch shifts are applied.
Shall include DICOM import and export modules.
The DICOM RT import module must allow contours extracted from CT and TPS (Treatment planning System) to be imported into system as Reference Data or Baseline Data . The DICOM RT export module must allow couch shifts report to be exported to the patient e-Chart in ARIA (Treatment Management System, residing in a single Varian Database) Shall include calibration plate.
Flat plate with regular pattern of known dimensions to enable the precise calibration of the system cameras.
Shall include PSU for HD camera.
To install HD Power supplies using two M8 expansion bolts.
Shall include portable device to allow for remote control of key functions.
To include 3 Remote Control Units to allow the control of key functions of system software through a Remote-Control Receiver and interface cable.
Must include advanced optical set-up and verification of system.
Must include 3-camera units using a projector and image sensor to create a 3D surface model of the area of interest by projecting a red light containing a speckle pattern on your skin. The speckle pattern allows the system to reference thousands of points on the skin, acting as virtual tattoos. Must have System accuracy in patient positioning before and during treatment to allows Radiation Oncology to deliver advanced treatment options such as High Dose Single Fraction SRS (using open mask for claustrophobic patients), and SBRT treatments necessitating high accuracy and precision in positioning and Patient Motion Monitoring during treatment.
Easy Patient Identification:
Must include a software Treatment room Pack that uses (Infra-Red) face recognition system or equal to add an additional safety layer for patient identification.
No gray market or remanufactured items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM.
Potential candidates having the capabilities necessary to provide the above stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Timothy Felix at contact@example.gov no later than April 9, 2026, at 1:00PM (EST). No telephone inquiries will be accepted.
RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM Unique Entity Identifier and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract. NAICS Code 334510, Size Standard: 1,250 employees is applicable to determine business size standard. Any questions or concerns may also be directed via email to Timothy Felix at contact@example.gov
Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.