6540--NX EQ BPA Lensmeter, Manual (VA-23-00059233)

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 9 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 9 DESCRIPTION Combined Synopsis/Solicitation Notice Page 1 of 68 Page 1 of 68 Page 1 of 68 Page 1 of Page 1 of Page 9 of 9 Combined Synopsis/Solicitation Notice Page 1 of Number: 36C10G23Q0129 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C10G23Q0128 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-05, dated 22 September 2023. Requirement Description: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has a requirement to purchase Manual Lensometer to deliver patient care at its VA Medical Centers around the country. The Manual Lensometer is an ophthalmic instrument. It is mainly used by Ophthalmologists, Optometrists, Eye Care Technicians and Opticians to verify the correct prescription in a pair of eyeglasses, to properly orient and mark uncut lenses, and to confirm the correct mounting of lenses in spectacle frames. Lensometer can also verify the power of contact lenses, if a special lens support is used. A multiple award Blanket Purchase Agreements (BPA)will be awarded IAW FAR 13.303 in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the equipment. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1,000 employees. This procurement action is issued as Small Business Set-aside. This acquisition is for multiple award Blanket Purchase Agreements (BPAs) in accordance with FAR 13.303 for Manual Lensometer. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX EQ MANUAL LENSOMETER. The ordering period is for 60 months. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this BPA in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached. All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/. Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on October 20, 2023, to Contract Specialist, Lisa Thompson at contact@example.gov and Contracting Officer, Hosea Berkley at contact@example.gov. No calls will be accepted. Quotes are due via email by 11:59PM EST on November 8, 2023, to Contract Specialist, Lisa Thompson at contact@example.gov and Contracting Officer, Hosea Berkley at contact@example.gov. PRODUCT DESCRIPTION 1. SCOPE OF WORK: The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Manual Lensometer product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of multiple Blanket Purchase Agreements (BPAs). Manual Lensometer, also referred to as lensometers, is an ophthalmic instrument that's most often used to ensure that a pair of eyeglasses has been ground to the correct prescription. A Manual Lensometer can provide the basic parameters of a lens. If a patient presents a pair of spectacles to you and does not know the Rx of the lenses, a lensometer will enable you to determine the sphere, cylinder, axis, and prism present in each lens. Lensometer are designed for the manual measurement of the optical characteristics of spectacle and/or contact lenses (e.g. spherical power, cylinder power, cylinder axis, prismatic power, lens diameter). Manual Lensometer are microscope-like devices that mainly consist of an eyepiece, lens platform, power dial, axis wheel, and marking device control. The instruments measure how the light is refracted as it passes through the lens. Manual Lensometer are used mainly to determine whether the lens characteristics and the prescription match. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Manual Lensometer to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a 60-month ordering period. 2. REQUIREMENT The objective of this procurement is to establish BPAs for Manual Lensometer for inclusion in the NEC and nationwide usage. VHA aims to ensure the availability and consistency of NX equipment and to obtain volume-based, standardized pricing. VHA desires to continue the practice of achieving cost avoidance while simultaneously balancing clinician considerations for obtaining quality equipment. For each product, the offeror must include a description reflecting the minimum technical requirements (MTRs) and level of quality that will satisfy the physical, functional, or performance characteristics of the product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Table 1- Lensometer, Manual product line contract line items: Table 1. Contract Line Items CONTRACT LINE ITEM DESCRIPTION 0001 Manual Lensometer The Department of Veterans Affairs (VA) is seeking vendors who can provide Manual Lensometer identified above which meet all the following minimum technical requirements (MTRs). The Government's intent is for offerors to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the minimum technical requirements. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name, brand name or equal, and part number. When offerors include their additional proposed product items/services, these items may be considered for evaluation, and must be captured in the vendor s pricing volume with an estimated quantity of zero. CLIN 0001 applies to the following MTR s in Table 2. (Product was not found in ECRI.) Table 2. Minimum Technical Requirements MTR # MINIMUM TECHNICAL REQUIREMENTS METHOD OF EVALUATION MTR Met by OEMs in use (table below) MTR Met by OEMs in use (table below) TOPCON LM-8 Page Reichert Technologies ML1 Page MTR 1 Must have LED illuminated target Literature Review Brochure Page 2,3 & 4 Brochure Page 2 MTR 2 Must have Crosshair or Crossline style target Literature Review Brochure Page 2 & 4 Brochure Page 2 MTR 3 Must include minimum eyepiece adjustment of +3 to -5 diopters Literature Review Brochure Page 4 Brochure Page 2 MTR 4 Must have Battery operation capability Literature Review Brochure Page 3 Brochure Page 2 MTR 5 Must have prism compensator Literature Review Brochure Page 3 Brochure Page 2 Vendors may quote any product solution or configuration so long as they meet the minimum technical requirements. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. 3. - PRODUCT REFRESH - The Blanket Purchase Agreement (BPA) holder shall provide improved items within the awarded product line as appropriate new industry technologies emerge and/or products become obsolete during the term of the BPA. A revised product listing and documentation shall be submitted in writing to the Contracting Officer, Contract Specialist and Contract Officer Representative. - Further, the BPA holder shall ensure that all products offered are state-of- the-art. "State-of-the-art" is defined as the most recently designed components approved by the Food and Drug Administration (FDA) and are announced for marketing purposes. All improved, enhanced, or replacement products shall contain the manufacturer s commercial warranty. - The BPA holder shall ensure that all upgraded improved/replaced products meet Food and Drug Administration (FDA) 510K Program and Health Information Portability and Accountability Act (HIPAA) federal requirements. The Contractor shall ensure that all new products meet all the requirements stated above. - The BPA holder shall provide the following information to the CO, CS and COR for review and approval. All products submitted as a technical refresh will undergo a technical evaluation by Government personnel: A technical refresh period may be held a minimum of one (1) time per year. - A complete modification request shall include a list of specific awarded item(s) to be updated or/and added in Attachment A - Price Cost Schedule. All product and submission requirements described above pertain to all technology refresh submissions and product additions. - New products replacing awarded items and released to the market during the period of performance shall be offered to the Government at a discounted price. The Government reserves the right to not accept the new products. The BPA holders shall continue to supply the contracted item(s) as originally identified. See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ MANUAL LENSOMETER. See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ MANUAL LENSOMETER. See attached document: ATTACHMENT C -- CONTRACT CLAUSES - NX EQ MANUAL LENSOMETER. See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ MANUAL LENSOMETER See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ MANUAL LENSOMETER.