6640--NEW - Refrigerator and Freezer SEPG 526458 EER 275940

The Department of Veterans Affairs, through its Network Contracting Office 17 in San Antonio, Texas, is soliciting commercial laboratory refrigerators and freezers under solicitation number 36C25726Q0582 for a one-time purchase to support the North Texas Veterans Health Care System’s Pathology & Laboratory Medicine Service. The equipment must be delivered to three specific locations in Texas—Dallas, Fort Worth, and Bonham—with detailed quantity requirements for each model, including 3-door, 2-door, and 1-door refrigerators as well as ultralow and manual defrost freezers. This acquisition follows a Lowest Price Technically Acceptable approach, where offers must meet mandatory technical requirements specified in the Salient Characteristics for laboratory refrigerators and freezers, demonstrate delivery capability to all sites, and provide a delivery timeline. Failure to meet any of these pass/fail criteria disqualifies an offer regardless of price. The solicitation emphasizes full compliance with FAR and VAAR clauses, including requirements for electronic invoicing, payment via electronic funds transfer, rejection protocols under VAAR 852.246-71, and strict packaging standards per VAAR 852.247-73. All submissions must be made via email only, not exceeding 25 megabytes, and must include pricing, technical capability documentation, authorization if not the manufacturer, and required certifications such as the Buy American Certificate, SAM registration with UEI, and small business representations under NAICS code 333415 with a 1,250-employee size standard. The contract incorporates numerous FAR and VAAR clauses addressing whistleblower rights, prohibited confidentiality agreements, subcontractor debarment restrictions, child labor, tax on foreign procurements, accelerated payments to small businesses, and post-award small business re-representations. Deviation clauses such as 52.222-90 on DEI discrimination and 52.240-91 on security prohibitions are also enforced. Offers are due by June 18, 2026, at 3:00 p.m. Eastern Time, with inquiries required to be submitted no later than June 2, 2026. The contract is designated as a small business set-aside with HUBZone price evaluation preferences, and performance may involve Controlled Unclassified Information requiring compliance with 32 CFR part 2002.