Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested, as well as any large businesses. The results from this source sought notice will be used to determine set-aside. The intended contract is a firm-fixed price supply purchase. The SBA Non-Manufacturer Rule class waiver under NAICS Code 333415 for commercial refrigerator equipment manufacturing is anticipated to be used for this potential acquisition. The Department of Veterans Affairs, NCO20 is looking for BRAND NAME or EQUAL sources of the following: Helmer iLF120-GX i.Series Laboratory Freezer, 20 cubic feet Manufacturer: Helmer Scientific Quantity: 1 Helmer iPR256-GX i.Series Pharmacy Refrigerator, 56 cubic feet (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate or Calibration) Manufacturer: Helmer Scientific Quantity: 2 Required Salient Characteristics: Laboratory Freezer Helmer iLF120-GX i.Series Laboratory Freezer is needed for safe vaccine storage with the recommended temperature settings per CDC guidelines in the main pharmacy at the Walla Walla VA Medical Center Pharmacy The equipment must meet the minimum of the following: Must be pharmaceutical grade purpose-built units. Must include a buffered temperature probe to prevent false thermostat readings. Must include certificate of calibration generated with an ISO 17025. Must include digital reader with data logger - this will allow pharmacy the ability to generate regular quality control measures for temperature verification, logging & download capabilities. Must be certified to NSF/ANSI 456 vaccine storage standard - required by the CDC. Must support the Flex-Lock system provided by Omnicell for use in storing frozen medications. Must include onboard temperature alarm - this will notify pharmacy personal when set temperature ranges are exceeded. Must include forced air circulation - this maintains temperature integrity by providing quick recovery time after door is opened. Must not include defrost cycle to maintain temperature - this will ensure constant temperature control & not create sudden dips in temperature. Must be ENERGY STAR Qualified- this allows for better energy efficiency, saving SORCC utilities cost. Product dimensions must be equal to or less than 30 inches length x 3 ft width x 80 inches height Must have a warranty including at least 5 years for compressor, 2 years for parts, and 1 year for labor Pharmacy Refrigerators Helmer iPR256-GX i.Series Pharmacy Refrigerators are needed for safe vaccine storage with the recommended temperature settings per CDC guidelines in the main pharmacy at the Walla Walla VA Medical Center Pharmacy The equipment must meet the minimum of the following: Must be pharmaceutical grade purpose-built units. Must include a buffered temperature probe to prevent false thermostat readings. Must include certificate of calibration generated with an ISO 17025. Must include digital reader with data logger - this will allow pharmacy the ability to generate regular quality control measures for temperature verification, logging & download capabilities. Must be certified to NSF/ANSI 456 vaccine storage standard - required by the CDC. Must support the Flex-Lock system provided by Omnicell for use in storing frozen medications. Must include onboard temperature alarm - this will notify pharmacy personal when set temperature ranges are exceeded. Must include forced air circulation - this maintains temperature integrity by providing quick recovery time after door is opened. Must not include defrost cycle to maintain temperature - this will ensure constant temperature control & not create sudden dips in temperature. Must be ENERGY STAR Qualified- this allows for better energy efficiency, saving SORCC utilities cost. Product dimensions must be equal to or less than 5 ft length x 3 ft width x 80 inches height Must have a warranty including at least 5 years for compressor, 2 years for parts, and 1 year for labor Must have dual pane glass door this provides a visual view of contents without the need to open/close unit. In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information to
contact@example.gov: 1) Company name, address, and point of contact, phone number, e-mail address, and UEI. 2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 333415 Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing. To be considered a small business your company must have fewer than 750 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following: [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Small Business Manufacturers [ ] yes [ ] no All other Small Business (SB) [ ] yes [ ] no Other than Small Business 3) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must provide a SBA certification and be registered with U.S. Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov/. 4) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer. 5) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination. 6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must: (a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number. (b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds EACH of the salient characteristics required by the Government. 7) Please identify the country of origin for all items. If it is a foreign end product, fill out the following: Item Country of origin * Exceeds 55% domestic content (yes/no) * For COTS items, the 55% (now 60%) domestic content test is waived. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM). Shipping Address: Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Dr Walla Walla, WA 99362 Point of Contact: Peter Park Contracting Officer
contact@example.gov Sources Sought responses are due on 05/30/2023 by 3:00pm Pacific Time
