6810--Sources Sought JBNC Herbicide (February Delivery)

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service- Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
The North American Classification System (NAICS) code for this acquisition is NAICS Code  325320 (Pesticide and Other Agricultural Chemical Manufacturing) (1,150 employees)
**Responses to this notice shall include Sources Sought: 36C78627Q0005 Jefferson Barracks National Cemetery (JBNC) Herbicide in the subject line of the email no later than 11/11/2026 @ 4:00 pm EST sent to April.Graves@va.gov
**The following shall be provided in the capabilities statement or in body of email: Company name Address Point of contact Phone, fax, and email UIE number Type of Large or small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business? Must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Provide any relevant FSS, NAC, GSA Contract vehicles the company holds if applicable. If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solutions you are providing information for available on your schedule/contract? Please review salient characteristics/ and provide feedback or suggestions. If none, please reply as N/A. List any available options to meet needs as outlined in the statement of work below Include any resources to support suggested products. Please include any questions about the statement of work below. Please provide sample pricing for market research purposes if available. Herbicide Procurement
GENERAL INFORMATION This Statement of Work describes the basic objectives and materials needed for Jefferson Barracks National Cemetery.
INTRODUCTION The Department of Veterans Affairs, National Cemetery Administration (NCA), honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 157 National Cemeteries in 43 states and Puerto Rico that receive visitors, hold ceremonies, and conduct committal services on an ongoing basis.
Jefferson Barracks National Cemetery is one (1) of three (3) Missouri -based national cemeteries. Cemetery is located in St. Louis, Missouri. The address is 2900 Sheridan Rd., St Louis, MO 63125.
BACKGROUND National cemeteries are National Shrines under 38 U.S.C. § 2403(c). The Contractor is responsible for planning and performing the activities described in this Statement of Work in a manner consistent with that standard and shall exercise special care not to interrupt or disrupt cemetery operations. Strict adherence to the specifications described herein based on NCA's National Shrine Commitment, Operational Standards and Measures is mandatory.
APPLICABLE LAWS AND REGULATIONS References to Missouri law in this document identify the applicable statute or regulatory scheme by title only (e.g., "Missouri Fertilizer Law"), without citing specific section or chapter numbers. Contractor shall remain responsible for independently confirming current compliance with the cited law or regulatory scheme. Where a requirement is imposed by VA rather than by Missouri law, it is labeled "VA-imposed" and is included only to the extent necessary to satisfy VA's actual need.
PLACE OF PERFORMANCE Cemetery Address Acreage Jefferson Barracks National Cemetery 2900 Sheridan Rd., St Louis, MO 63125 Approx +/- 372 acres of turfgrass
A. PRODUCT REQUIRMENT
CLIN Table as follows:
CLIN Number Product - Brand Name or Equivalent Estimated Quantities Delivery Month CLIN 0001 Liquid Dithiopyr Pre-Emergent Herbicide with minimum of 24% dithiopyr- active ingredient (A.I.) Container(s) size not to exceed 2.5-gallon jugs 42 x 2.5gal containers (105 gallons total) February
Liquid Dithiopyr 24% -Pre-Emergent Herbicide (CLIN 0001) Dithiopyr: S,S'-dimethyl 2-(difluoromethyl)-4-(2-methylpropyl)-6-(trifluoromethyl)-3,5-pyridinedicarbothioate ----24% active ingredient (A.I.) Product may be brand name or equal with having same salient characteristics and must contain minimum active ingredient of 24% Dithiopyr. This is a stand-alone pre-emergent herbicide.
Product requirements: Contains minimum 24% dithiopyr active ingredient (A.I.). EPA-registered. Legally registered for distribution and sale in the State of Missouri under the Missouri Pesticide Use Act and the Missouri Pesticide Registration Act, administered by the Missouri Department of Agriculture, Bureau of Pesticide Control. Bears its current EPA-approved product label, including brand name, common name, and all information required by that label. Labeled for turf use. Container size of product cannot exceed 2.5gal. Cemetery is only equipped to handle 2.5gal containers or smaller (Cemetery must have 105 gals total).
This product is described only as Liquid Dithiopyr Pre-Emergent Herbicide with a minimum 24% active ingredient throughout this Statement of Work and any resulting solicitation.
Cold-weather handling (VA-imposed, based on anticipated February delivery): This product's manufacturer-documented minimum storage temperature is close to or below the National Weather Service's February climate-normal average high, low, and mean for St. Louis, the Contractor shall:
Provide temperature-protected transportation sufficient to maintain the product above its manufacturer-specified minimum storage temperature from origin through delivery. Notify the COR in advance if any leg of transportation, terminal hold, or staging is expected to expose the product to temperatures at or below that minimum. Furnish documentation (e.g., a temperature log or carrier certification) confirming the product was maintained within the required temperature range during transit, upon request.
JBNC has sufficient on-site storage space available for this product in a temperature-controlled maintenance shed. The shed is approximately +/- <1,200 square feet and is maintained at 50 55 degrees Fahrenheit. This storage capability is stated here, prior to quote submission, so that all respondents can price temperature-protected transportation and handling on a common basis. Government acceptance will include a visual check for settling separation, thickening, or solidification; product exhibiting any of these conditions at the point of delivery may be rejected. Responsibility for product condition after Government acceptance rests with the Government.
B. GENERAL REQUIREMENTS Damages caused by Contractor's neglect "Neglect" means the Contractor's failure to exercise reasonable care. The Contractor is responsible for damage to JBNC property or materials, or to third parties, proximately caused by that failure to exercise reasonable care during delivery.
C. GENERAL HERBICIDE COMPLIANCE This product remains subject to COR initiated review for compliance with applicable OSHA, EPA, and DOT requirements, and Missouri Department of Agriculture laws and regulations, as identified in Section A above.
D. DELIVERY REQUIREMENTS Notice period Delivery hours are Monday through Friday, 8:00 a.m. 1:30 p.m. CST, excluding federal holidays, unless an alternate time is coordinated with the COR. The Contracting Officer or authorized COR shall provide the Contractor with written notice of the required delivery no fewer than thirty (30) calendar days before the first business day of a specified delivery week.
Anticipated month of February is a planning target only It does not shorten the 30-calendar-day notice period. If a delivery notice is issued fewer than 30 calendar days before the end of the anticipated delivery month, the resulting delivery week may fall in the following month without that delay constituting a default, corrective action, or adverse past-performance event for either party.
Excusable delay / weather If a documented Government closure, National Weather Service warning, state or local road closure, unusually severe weather, unsafe unloading condition, or common-carrier delay beyond the Contractor's reasonable control prevents delivery during the specified window, the parties shall promptly establish a replacement delivery window. The Government will determine, in consultation with the Contractor, whether an unloading condition is unsafe, and will make that determination as promptly as circumstances allow.
Coordination The actual delivery day, delivery appointment, driver call-ahead, and any required advance-shipment notice shall be coordinated between the Contractor, and the COR. Contractor must coordinate with COR of any potential delivery concerns. (i.e. moving of cemetery property to accommodate delivery)
E. PERFORMANCE OF WORK ON CEMETERY GROUNDS Conduct Jefferson Barracks National Cemetery is a National Shrine. Personal appearance and conduct shall be professional and unobtrusive. Loud talking, boisterous behavior, or inappropriate language is prohibited. Smoking is not permitted while performing duties at the cemetery. Questions from cemetery visitors shall be politely referred to by cemetery office personnel.
The Contractor shall observe traffic, parking, directional signs, and roadway regulations. Vehicles shall not be driven off paved roadways without permission from the Cemetery Director or COR. The Contractor shall leave all delivery areas free of debris and take necessary precautions to protect cemetery grounds, facilities, and property during delivery.
Use of Cemetery Facilities (a) The Government shall not be responsible for any loss, damage, or theft of Contractor equipment, supplies, items, or personal property.
(b) Government buildings, service shelters and customer public bathrooms are off limits except for necessary work.
Performance Ethics The Contractor shall be truthful regarding its services and qualifications and shall not make false promises or false claims in advertising. The Contractor shall be fair, honest, impartial, and act in good faith in dealing with the public, the Government, or any other entity as required by law.
Dress Code for Contractor Employees All employees shall wear the Contractor's company uniform, including long- or short-sleeved shirts, long pants, and shoes. T-shirts, tank tops, shorts, and sandals are not acceptable. Caps, if worn, must bear the Contractor's logo or be free of any other message or design.