70--Flexicapture

This document is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested, and a written solicitation will not be issued. The proposed contract action is for supplies or services for which the Government intends to solicit competitive offers. Interested persons may submit offers, and all eligible offers received prior to Sept 15, 2011 will be considered by the Government. The NAICS code is 541511 and the size standard is $25.0 Million. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-53. Only emailed requests received directly from the requester are acceptable. The list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable). Please note, all of the line items are designated Brand Name or Equal: CLIN w/DESCRIPTION/QTY/UNIT/UNIT PRICE/TOTAL AMOUNT 0001 1.00 EA $___________________ $____________________ Brand Name or Equal Description: (AFRFCLF9X PSU U-Fix) ABBYY FlexiCapture Standalone Fixed Forms Only - Perpetual License - No Page Count - Licensed for up to 2 Cores. Standalone installation is intended for one computer only. Includes one station (Administrator). Processes fixed forms only. PDF Import, PDF Export and SharePoint connector included. The government has a TeleForm v8 Enterprise License to trade in if the offeror is giving credit for this trade-in indicate the Gross price minus trade-in-value and the resulting in the net price below. $___________________ - $____________________ =$___________________ Quoted on: Manufacturer name_____________________________________ Brand________________________________________________ No.__________________________________________________ 0002 1.00 EA $___________________ $____________________ Brand Name or Equal Description: AFRFCLF9X PSU U-FIX-MS ABBYY FlexiCapture Standalone Fixed Forms Only Annual Software Support. Annual Support includes Major and Minor Upgrades (i.e., v10 to v11) as well as Point Releases (i.e., v10.0 to v10.2), Service Packs and Unlimited Technical Support via Telephone, and Email and GoToMeeting through Intelliscan Monday through Friday from 8:30 AM to 5:30 PM PST. Intelliscan' Technical Support is available by sending an email to contact@example.gov or by calling +1 (555) 000-0000. Pricing is based on the following system configuration: (1) ABBYY FlexiCapture Standalone Fixed Forms Quoted on: Manufacturer name_____________________________________ Brand________________________________________________ No.__________________________________________________ 0003 2.00 EA $___________________ $____________________ Brand Name or Equal Description: Installation Digital Document ABBYY Installation, Configuration, System Testing and System Certification Services. Pricing shall include all necessary tools, equipment, materials, labor, per diem, and travel Quoted on: Manufacturer name_____________________________________ Brand________________________________________________ No.__________________________________________________ 0004 6.00 EA $___________________ $____________________ Brand Name or Equal Description: Training Digital Document ABBYY System Administrator and End User Training Services. Pricing shall include all necessary tools, equipment, materials, labor, per diem, and travel Quoted on: Manufacturer name_____________________________________ Brand________________________________________________ No.__________________________________________________ GRAND TOTAL --- $_______________________ Delivery, acceptance, and FOB Destination Point: ITEMS ALL QUANTITY ALL Requested Delivery Date: 30 Days ARO SHIP TO: TBD VAPAHCS (MPD) Attn: TBD 795 Willow Road Menlo Park, CA 94025 SALIENT CHARACTERISTICS Any "Or Equal" products being offered must have the following salient characteristics: Salient Characteristics 1. Software must be able to import (through scanning) existing forms, and enable the efficient manual delineation of response fields on the digitized forms (lines, boxes, etc.) where patients will make checks, fill in circles, write numbers, times, short phrases, etc. 2. Software must include an integrated editor for the efficient design of new forms including all the features detailed in 1. 3. Software must provide a reader function through which patient-filled paper forms are scanned and the response fields are interpreted using intelligent optical character recognition (OCR) 4. The reader subsystem must accommodate documents up to 50 pages long 5. The reader subsystem must accommodate reproductive imperfections in the scanned documents such as mis-orientation and speckling 6. The reader subsystem must automatically detect which type of form has been scanned 7. Intelligent OCR must accept user-defined specifications to improve the accuracy with which patients' written responses are automatically interpreted. For example, the software must be able to pre-define a response field as taking a number between 1 and 3, or one of the letters, a, b, c (whether capitalized or not), or a time such as 12:00:00 8. The reader subsystem should accommodate bar codes 9. The reader subsystem should include an efficient subsystem for the verification of all responses. 10. The reader subsystem must include an alarm utility that will alert the user to patient responses that it cannot interpret automatically, and an efficient utility for user "correction" of those responses. 11. Software must include an export subsystem that interfaces seamlessly with Microsoft Access and Excel such that the scanning of a paper form automatically results in the export of all patient-entered data into specified variables in a specified database or spreadsheet (see 6.) 12. Software installation model must accommodate multiple users, but software can reside on a single workstation INSTRUCTIONS TO OFFERORS Only electronic offers will be accepted. Offers are due to contact@example.gov by 3:00 PM PDT Sept 15, 2011. EVALUATION FACTORS Offerors will be evaluated to the extent they can provide the items (or equal) listed in the price schedule in Section B. The Government will award to the lowest priced, responsible, technically acceptable offeror. FAR 52.211-6 Brand Name or Equal (Aug 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) ADDITIONAL SOLICITATION PROVISIONS/CONTRACT CLAUSES: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) For the purpose of this clause, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (June 2010). FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Aug 2011) For the purposes of this clause, items (b) 7, 9, 21, 24-27, 36, 37, 40, and 46 are considered checked and apply. VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.211-73 Brand Name or Equal (Jan 2008) VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) For the purpose of this provision, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-1 Instructions to Offerors - Commercial Items (Jun 2008). FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (May 2011): Offerors must return this provision with their proposal. They may either (1)complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx. FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999) End of clause