70--SYN-SOL-SSA-RFQ-13-0775-1002

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. A written request for quotation will not be issued. This request for quotation is identified as Solicitation Number SSA-RFQ-13-0775. The Social Security Administration (SSA) is seeking quotations for a UbiDuo device for Deaf/Hearing SSA Employees or its equivalent. This procurement is being conducted as a simplified acquisition in accordance with FAR Part 13. The North American Industry Classification System (NAICS) code for this acquisition is 334290. The small business size standard is 750 employees. All responsible business sources may submit a quotation that shall be considered by the Agency. The incorporated provisions and clauses are those in effect through the latest Federal Acquisition Circular 2005-69, effective A! ugust 1, 2013. REQUIREMENT: ITEM #1) UbiDuo device for Deaf/Hearing SSA Employees or its equivalent Minimum Salient Characteristics are as follows: - Device must provide face to face communication between people who are deaf and people who are hearing. - Device must be a face to face portable, wireless, battery-powered, stand-alone communication device allowing the deaf and the non-deaf to communicate at any time and at any place without an interpreter. - Device must have two displays and two keyboards that facilitate simultaneous real time communication. - Device should not require the internet, a cell tower or WIFI to operate. - Device must have lock anti-theft slots - Device must have customizable font up to size 72 This project is to implement devices for deaf/hearing employees that can be used on SSA?s secure network. The devices must contain the required features to allow the necessary employees to perform their job duties accurately and effectively. Attachments: Attachment A: Delivery Spreadsheet DELIVERY INFORMATION: See attached Delivery Spreadsheet PACKAGING INSTRUCTIONS: The government purchase order number must be shown on the outer wrapping of all delivery packages. CLAUSES: FAR 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (JUL 2013) IS INCORPORATED BY REFERENCE. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ? This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://acquisition.gov/far/current/html/52_248_253.html 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders?Commercial Items. As prescribed in 12.301(b)(4), insert the following clause: CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS?COMMERCIAL ITEMS (SEPT 2013) X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). X (6) 52.209-6, Protecting the Government?s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note). X (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). X (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)). X (23) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)). X (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755). X (27) 52.222-19, Child Labor?Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126). X (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). X (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). X (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212). X (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). X (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212). X (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513). X (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.?s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). X (48) 52.232-33, Payment by Electronic Funds Transfer?System for Award Management (Jul 2013) (31 U.S.C. 3332). (End of clause) AS 3201 Invoice Submission and Payment Related Information (Apr 2013) (a) The invoice shall include all elements of a proper invoice as defined in the invoice or payment clause used in this award and any other information required below or in any other contract clause. To assist the Government in making timely payments, include the contractor?s Taxpayers Identification Number, Data Universal Numbering System number, contract, and the order number, if any, on each invoice. (b) Facsimile (Fax) communication is the preferred method of submission for invoices and public vouchers, because the invoice is received directly into the Social Security Administration (SSA) payment system. If the invoice cannot be faxed, submit it electronically via email, by regular mail, or by hand carrying it to the Office of Finance at the address below. (c) If submitting by fax, use any one of the following fax numbers: +1 (555) 000-0000 +1 (555) 000-0000 +1 (555) 000-0000 +1 (555) 000-0000 +1 (555) 000-0000 +1 (555) 000-0000 +1 (555) 000-0000 +1 (555) 000-0000 (d) If submitting electronically: Submit the invoice either as an attachment to an email message, or within the message itself, to contact@example.gov. (e) If sent by mail, submit an original and three (3) copies of the invoice to: Social Security Administration Office of Finance Post Office Box 47 Baltimore, Maryland 21235-0047 (f) If hand carried, deliver to: Social Security Administration Office of Finance Customer Service Help Desk 2-B-4 East Low Rise Building 6401 Security Boulevard Baltimore, Maryland 21235-0047 (g) The telephone number of the finance customer service help desk is +1 (555) 000-0000. (h) The Government will make payment to the contractor using the Electronic Funds Transfer (EFT) information contained in the System for Award Management (SAM) database (https://www.sam.gov/portal/public/SAM/). In the event that the EFT information changes, the contractor shall be responsible for providing the updated information to the SAM database. The EFT information submitted must be that of the contractor unless there is an official Assignment of Claims on file with the Office of Finance. (i) Remittance information associated with EFT payments is available via the Internet Payment Platform (IPP) on the Department of Treasury?s Internet site at http://www.ipp.gov. (j) The contractor may also direct payment inquiries to SSA's Office of Finance by: (1) Using the Financial Interactive Voice Response System (FIVR) (http://www.ssa.gov/vendor/fivr.htm). FIVR is an automated self-service telephone system available 24 hours a day that allows direct electronic access to administrative payment information using the telephone keypad. The contractor can access FIVR by calling +1 (555) 000-0000. The services available through FIVR are available through a Telecommunications Device for the Deaf (TDD) Line at +1 (555) 000-0000. Customer Service Representatives will be available to answer vendor payment inquiries Monday - Friday, between 8 a.m. and 4:30 p.m., Eastern Time. (2) Sending an email to contact@example.gov, or visiting the internet site at http://www.socialsecurity.gov/vendor/contact.htm. The contractor can also access the IPP system through a link on this site. (End of clause) PROVISIONS: FAR 52.212-1, INSTRUCTIONS TO OFFERORS- COMMERCIAL ITEMS (JUL 2013) IS INCORPORATED BY REFERENCE. The following is an addenda. All interested quoter?s shall submit a quote along with the completed representations and certifications, by no later than 3:00 p.m. Eastern Standard Time, Thursday, September 23, 2013. All information just mentioned shall be submitted by email to Valerie King, Contracting Specialist at contact@example.gov. Please include your DUNS#, TIN, business class, warranty terms. For identification purposes only, SSA?s tax exempt# is 526004813. Quoters shall offer a price for the One Line Item listed above, failure to do so may result in your quote being ineligible for award. Please note the multiple delivery locations for this procurement. Note to Offerors: The following extensions are not permitted to be sent within SSA's E-mail system: asx, bat, chm, cmd, com, cpl, eml, exe, gz, hta, htm, html, job, js, jse, lnk, mp3, mpeg, ocx pif, reg, scr, shb, shs, vbe, vbs wmd, wmv, wmx, wsf and wsh. File attachments with these extensions will be stripped and deleted from messages as they come in or attempt to go out of the E-mail system. There is also a file size limit of 5 megabytes for messages being received. FAR 52.212-2, Evaluation - Commercial Items (JAN 1999). The following is an addenda to paragraph (a): The Government will award a contract resulting from this solicitation to the responsible vendor whose offer conforms to the requirements of the solicitation in terms of technical acceptability and lowest price. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. SSA anticipates awarding a firm-fixed price purchase order. Quotes shall address all requirements noted in this combined synopsis/solicitation and failure to address any specifications/requirements shall result in a quote that is ineligible for award. 52.212-3 Offeror Representations and Certifications?Commercial Items. As prescribed in 12.301(b)(2), insert the following provision: OFFEROR REPRESENTATIONS AND CERTIFICATIONS?COMMERCIAL ITEMS (AUG 2013) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. 52.211-6 Brand Name or Equal. As prescribed in 11.107(a), insert the following provision: BRAND NAME OR EQUAL (AUG 1999) (a) If an item in this solicitation is identified as ?brand name or equal,? the purchase description reflects the characteristics and level of quality that will satisfy the Government?s needs. The salient physical, functional, or performance characteristics that ?equal? products must meet are specified in the solicitation. (b) To be considered for award, offers of ?equal? products, including ?equal? products of the brand name manufacturer, must? (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by? (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate ?equal? products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an ?equal? product, the offeror shall provide the brand name product referenced in the solicitation. AS 3301 Independent Review of Protest (Sept 2013) Per Federal Acquisition Regulation 33.103(d)(4), interested parties may request an independent review of their protest as an appeal of a contracting officer decision on a protest. Direct requests for an independent review to the Director, Office of Acquisition Support, Office of Acquisition Support, Social Security Administration, 7111 Security Boulevard, 1st Floor, Rear Entrance, Baltimore, MD 21244.