71--Behavioral Health Furniture Award Notification

COMBINED SYNOPSIS/SOLICITATION General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24418Q0224 Current Response Date: Friday, February 9, 2018 Product or Service Code: 7195 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 337214 Contracting Office Address Department of Veterans Affairs Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17046 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. The associated North American Industrial Classification System (NAICS) code for this procurement is 337214, with a small business size standard of 1000 employees. The Lebanon VA Medical Center is seeking to purchase, BRAND NAME OR EQUAL, Norix Brand furniture for their Inpatient Behavioral Health unit. All interested companies shall provide quotation(s) for the following: Supplies Line Item Description Quantity Unit Price Total Price 0001 Armless Guest Chair with Ergonomic Contours, One-Piece Rotationally Molded Polyethylene with Lightly Textured Maintenance Free Surface for Easy Cleaning, Tamper-Resistant Steel Encased Nylon Glides for Floor Protection, Molded in Access Port with Threaded Screw Cap for Sand Ballast Weighting Capability, 50 lbs. of Sand Ballast Recommended, 100 lbs. Maximum (Ballast Not Supplied by Manufacturer), Rotationally Molded, Specially Formulated, Fire Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution & Chlorine Solution, Tested to 750 lbs. Static Load, Product Dynamic Drop Tested to Relative Impact Force of Two Times BIFMA 5.4 15.4.2 (500 lbs. from 18 ), 10 Year Limited Replacement Warranty FC610 Overall Dimensions: 26.375 Depth, 21 Width, 32.875 Height Seat Dimensions: 21 Seat Width, 18.125 Seat Height Weight: 22 lbs. Finish: River Rock Upholstery: Arc-Com Fabrics, Intaglio 2 AC-61426 Ocean #37 15 0002 Arm Guest Chair with Ergonomic Contours, One-Piece Rotationally Molded Polyethylene with Lightly Textured Maintenance Free Surface for Easy Cleaning, Tamper-Resistant Steel Encased Nylon Glides for Floor Protection, Molded in Access Port with Threaded Screw Cap for Sand Ballast Weighting Capability, 50 lbs. of Sand Ballast Recommended, 100 lbs. Maximum (Ballast Not Supplied by Manufacturer), Rotationally Molded, Specially Formulated, Fire Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution & Chlorine Solution, Tested to 750 lbs. Static Load, Product Dynamic Drop Tested to Relative Impact Force of Two Times BIFMA 5.4 15.4.2 (500 lbs. from 18 ), 10 Year Limited Replacement Warranty FC600 Overall Dimensions: 26.25 Depth, 24 Width, 32.875 Height, 26.125 Arm Height Seat Dimensions: 18.625 Seat Width, 18.125 Seat Height Weight: 28 lbs. Finish: River Rock Upholstery: Arc-Com Fabrics, Intaglio 2 AC-61425 Sea Breeze #36 12 0003 Café Table, Laminate Top Material Bonded to Core of 45 lb. Density Particle Board with Embedded T-Nuts for Securing Top to Base, Polyurethane Edge is Radiused for Safety & Pressure Fused to Top, 1 ½ Thick Edge Profile, One-Piece Rotationally Molded Polyethylene with Lightly Textured Maintenance Free Surface for Easy Cleaning, Specially Formulated, Fire-Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution and Chlorine Solution, Tested to 1,000 lb. Static Load, Ballast Weighting Required to Validate Warranty, 150 lbs. of Sand Ballast Recommended, 200 lbs. Maximum (Ballast Not Supplied by Manufacturer), 10 Year Limited Replacement Warranty FT620 Overall Dimensions: 42 Depth, 42 Width, 30.5 Height Weight: 92.5 lbs. Laminate: Wilsonart, Montana Walnut #7110-60 with Color Coordinated PVC Edges Base Finish: Fossil 7 0004 Floor Mount Bed, Lightly Textured Maintenance Free Surface for Easy Cleaning, Rotationally Molded, Ligature Resistant, Specially Formulated, Fire-Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution & Chlorine Solution, Unit is Filled with Rigid Polyurethane Foam for Increased Durability and Sound Absorption, 10 Year Limited Replacement Warranty, Wedge Anchors & 3/8 Bolts Required for Permanently Attaching to Floor, Anchors & Bolts Not Supplied by Manufacturer, Groove Along Underside Edge for Caulk Application (Caulk Not Supplied by Manufacturer) ATN101 Overall Dimensions: 40 Width, 84 Length, 15.5 Height Bed Deck Dimensions: 36 Width, 80 Length Weight: 110-115 lbs. Finish: Pine Cone 17 0005 Wall Mounted Headboard, 1 1/8 45 lb. Density M3 Grade Particle Board with Durable High-Pressure Laminate Surface & 2mm PVC Edge, 10 Year Limited Replacement Warranty, Anchors Required for Permanently Attaching to Wall Not Supplied by Manufacturer ATN110 Overall Dimensions: 1.125 Depth, 39.5 Width, 18 Height, Weight: 22 lbs. Laminate: Wilsonart, Montana Walnut #7110-60 with Color Coordinated PVC Edges 18 0006 3 Shelf Storage Unit, Wall Mounted, Lightly Textured Maintenance Free Surface for Easy Cleaning, Rotationally Molded, Specially Formulated, Fire-Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution & Chlorine Solution, Unit is Filled with Rigid Polyurethane Foam for Increased Durability and Sound Absorption, 10 Year Limited Replacement Warranty, Anchors Required for Permanently Attaching to Wall Not Supplied by Manufacturer, Groove Along Mounting Surface for Caulk Application (Caulk Not Supplied by Manufacturer) ATN301 Overall Dimensions: 27 Width, 13.75 Depth, 53.25 Height, Weight: 50 lbs. Finish: Pine Cone 22 Delivery shall be provided no later than 60 calendar days after receipt of order/award of contract. Delivery terms FOB destination and must be coordinated with facility Point-of-Contact (POC), prior to delivery. The contractor shall deliver line item(s) 0001 through 0006 to Lebanon VAMC, 1700 South Lincoln Avenue, Lebanon, PA 17042. Delivery Location Address: Department of Veterans Affairs Lebanon VA Medical Center Lebanon, PA Postal Code: 17042 Country: UNITED STATES Award shall be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: "(1) price, (2) past performance, and (3) technical capability factor "meeting or exceeding the requirement Quoters must provide a copy of the authorized distributor letter to verify that they are an authorized distributor. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (Jan 2017) Addendum: (a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Nov 2017) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. and its quote if it has not been completed on SAM.gov. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Nov 2017) The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (Oct 2016) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644) 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f) 52.219-28 Post Award Small Business Program Representation (Jul 2013) 52.222-3 Convict Labor (Jun 2003) (E.O. 11755) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (Sep 2016) (E.O. 11246) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) 52.222-50 Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (Jul 2013) (31 U.S.C. 3332) Additional Clauses: 52.202-1 Definitions (Nov 2013) 52.203-7 Anti-kickback Procedures (May 2014) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) 52.211-6 Brand Name or Equal (Aug 1999) 52.214-21 Descriptive Literature (Apr 2002) 52.232-25 Prompt Payment (Jan 2017) 852.203-70 Commercial Advertising (Jan 2008) 852.211-73 Brand Name or Equal (Jan 2008) 852-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2016) 852.246-70 Guarantee (Jan 2008) 852.246-71 Inspection (Jan 2008) 852.203-70 Commercial Advertising (Jan 2008) 852.246-71 Inspection (Jan 2008) All quoters shall submit the following: One (1) copy and must provide a certificate or a letter from the manufacturer, stating that they are a certified reseller. All quotations shall be sent to the Contract Specialist via e-mail, at contact@example.gov. This is an open-market combined synopsis/solicitation for, BRAND NAME OR EQUAL, Norix Brand furniture as defined herein. - The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 4:00 P.M. EST, Friday, February 9, 2018. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Daniel Johnson, at contact@example.gov. Point of Contact Daniel Johnson Contract Specialist +1 (555) 000-0000 contact@example.gov STATEMENT OF WORK: Lebanon Veterans Affairs Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 SCOPE OF WORK For 1-3B Inpatient Behavioral Health Patient Furniture - Project Scope - GENERAL: The LVAMC is requesting the purchase of high quality, durable patient furniture for the newly renovated 1-3B Inpatient Behavioral Health unit. Specialty furniture designed for a challenging environment. SPECIFICS: Purpose of this Statement of Work is to provide patient furniture that is engineered to deliver safety, security and extreme durability for the daily rigors of institutional living in a demanding environment. This is a brand-name only requirement for Norix products, as per the recommendation of the VA Environmental Program Service Mental Health Guide, and decided upon by a team of behavioral health clinicians at the Lebanon VAMC. DELIVERY: Within 7-8 weeks after of contract award to the Lebanon Veterans Affairs Medical Center located at 1700 South Lincoln Avenue, Lebanon, PA 17042. Delivery to the facility shall be coordinated prior to required delivery date with the customer point of contact. Customer POC: TBD Phone: TBD E-Mail: TBD Note: The POC has no authority to change the terms and conditions of the awarded contract. DIMENSIONS AND CONSTRUCTION: Armless Guest Chair with Ergonomic Contours, One-Piece Rotationally Molded Polyethylene with Lightly Textured Maintenance Free Surface for Easy Cleaning, Tamper-Resistant Steel Encased Nylon Glides for Floor Protection, Molded in Access Port with Threaded Screw Cap for Sand Ballast Weighting Capability, 50 lbs of Sand Ballast Recommended, 100 lbs Maximum (Ballast Not Supplied by Manufacturer), Rotationally Molded, Specially Formulated, Fire Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution & Chlorine Solution, Tested to 750 lb Static Load, Product Dynamic Drop Tested to Relative Impact Force of Two Times BIFMA 5.4 15.4.2 (500 lbs from 18 ), 10 Year Limited Replacement Warranty FC610 Overall Dimensions: 26.375 Depth, 21 Width, 32.875 Height Seat Dimensions: 21 Seat Width, 18.125 Seat Height Weight: 22 lbs Finish: River Rock Upholstery: Arc-Com Fabrics, Intaglio 2 AC-61426 Ocean #37 Quantity: 15 Arm Guest Chair with Ergonomic Contours, One-Piece Rotationally Molded Polyethylene with Lightly Textured Maintenance Free Surface for Easy Cleaning, Tamper-Resistant Steel Encased Nylon Glides for Floor Protection, Molded in Access Port with Threaded Screw Cap for Sand Ballast Weighting Capability, 50 lbs of Sand Ballast Recommended, 100 lbs Maximum (Ballast Not Supplied by Manufacturer), Rotationally Molded, Specially Formulated, Fire Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution & Chlorine Solution, Tested to 750 lb Static Load, Product Dynamic Drop Tested to Relative Impact Force of Two Times BIFMA 5.4 15.4.2 (500 lbs from 18 ), 10 Year Limited Replacement Warranty FC600 Overall Dimensions: 26.25 Depth, 24 Width, 32.875 Height, 26.125 Arm Height Seat Dimensions: 18.625 Seat Width, 18.125 Seat Height Weight: 28 lbs Finish: River Rock Upholstery: Arc-Com Fabrics, Intaglio 2 AC-61425 Sea Breeze #36 Quantity: 12 Café Table, Laminate Top Material Bonded to Core of 45 lb Density Particle Board with Embedded T-Nuts for Securing Top to Base, Polyurethane Edge is Radiused for Safety & Pressure Fused to Top, 1 ½ Thick Edge Profile, One-Piece Rotationally Molded Polyethylene with Lightly Textured Maintenance Free Surface for Easy Cleaning, Specially Formulated, Fire-Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution and Chlorine Solution, Tested to 1,000 lb Static Load, Ballast Weighting Required to Validate Warranty, 150 lbs of Sand Ballast Recommended, 200 lbs Maximum (Ballast Not Supplied by Manufacturer), 10 Year Limited Replacement Warranty FT620 Overall Dimensions: 42 Depth, 42 Width, 30.5 Height Weight: 92.5 lbs Laminate: Wilsonart, Montana Walnut #7110-60 with Color Coordinated PVC Edges Base Finish: Fossil Quantity: 7 Floor Mount Bed, Lightly Textured Maintenance Free Surface for Easy Cleaning, Rotationally Molded, Ligature Resistant, Specially Formulated, Fire-Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution & Chlorine Solution, Unit is Filled with Rigid Polyurethane Foam for Increased Durability and Sound Absorption, 10 Year Limited Replacement Warranty, Wedge Anchors & 3/8 Bolts Required for Permanently Attaching to Floor, Anchors & Bolts Not Supplied by Manufacturer, Groove Along Underside Edge for Caulk Application (Caulk Not Supplied by Manufacturer) ATN101 Overall Dimensions: 40 Width, 84 Length, 15.5 Height Bed Deck Dimensions: 36 Width, 80 Length Weight: 110-115 lbs Finish: Pine Cone Quantity: 17 Wall Mounted Headboard, 1 1/8 45 lb Density M3 Grade Particle Board with Durable High-Pressure Laminate Surface & 2mm PVC Edge, 10 Year Limited Replacement Warranty, Anchors Required for Permanently Attaching to Wall Not Supplied by Manufacturer ATN110 Overall Dimensions: 1.125 Depth, 39.5 Width, 18 Height, Weight: 22 lbs Laminate: Wilsonart, Montana Walnut #7110-60 with Color Coordinated PVC Edges Quantity: 18 3 Shelf Storage Unit, Wall Mounted, Lightly Textured Maintenance Free Surface for Easy Cleaning, Rotationally Molded, Specially Formulated, Fire-Retardant, High-Impact Polyethylene with Ultraviolet Light Stabilizers to Reduce Fading, Chemically Resistant to Blood, Vinegar, Urine, Feces, Salt Solution & Chlorine Solution, Unit is Filled with Rigid Polyurethane Foam for Increased Durability and Sound Absorption, 10 Year Limited Replacement Warranty, Anchors Required for Permanently Attaching to Wall Not Supplied by Manufacturer, Groove Along Mounting Surface for Caulk Application (Caulk Not Supplied by Manufacturer) ATN301 Overall Dimensions: 27 Width, 13.75 Depth, 53.25 Height, Weight: 50 lbs Finish: Pine Cone Quantity: 22