This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Dealer/Rep address/phone number: ONE WORKPLACE L. FERRARI, LLC, (OWP) 2500 De La Cruz Blvd. Santa Clara, CA 95050-2617
+1 (555) 000-0000 Manufacturer/Contractor: STEELCASE INC. Manufacturer/Contractor POC & number: Jennifer Gannon The requested material or service represents the minimum requirements of the Government. AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs Network Contracting Office 21 - PAD 3801 Miranda Ave., Bldg. T-50 Palo Alto, CA 94304 VISN: NCO 21 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: The VA Palo Alto Health Care System (VAPAHCS) proposes to enter into a new sole source, firm-fixed price delivery/task order against GSA Contract #GS-27F-020CA on the basis of other than full and open competition for the subject request submitted by Interior Designer, Anita Harper. Options are NOT included with subject requirement. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY S NEED: In support of the new the new Monterey Health Care Clinic, VAPAHCS is requesting additional Steelcase Workstations (parts and configurations) with technical design and project management support services. This request for additional and modified workstations is in support of the new Patient Aligned Care Team (PACT) workspace requirements (http://www.patientcare.va.gov/primarycare/PACT.asp) The PACT s equipment requirement has been updated which required the interior designer to change the work surfaces from 48 to 60 . This updated requirement must be carefully coordinated to ensure all components connect, fit and function with the previously ordered components. It would be OWP s responsibility to carefully orchestrate the systems within the Steelcase ordering system, with the Activation Services installers, with VA major project activation schedule and most importantly the previously ordered 48 stations (awarded to One Workplace PO #640A50488) to ensure a seamless installation. (b) ESTIMATED DOLLAR VALUE: $398,303.20 (c) REQUIRED COMPLETION DATE: 08/30/2017 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE) Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. IAW current market research, Steelcase designated geographic territories for Steelcase dealers; OWP is the designated dealer for the subject geographic location. OWP obtains the original component, workstation order within the Steelcase ordering system and can update/order new items efficiently. The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. One workplace (OWP) obtains the previous technical design knowledge, familiarity with the new 150,000 sq. ft. facility and the newly implemented PACT team-let model. OWP obtains the original component, workstation order within the Steelcase ordering system and can update/order new items efficiently; as well as provide effective Technical Design/Project Management support services. Changing the workstations from 48 up to 60 must be carefully coordinated to ensure all components connect, fit and function with the previously ordered components which span throughout three floors and various PACT stations (150,000 sq. ft facility). Activation Services team will be dispatched to the new Monterey HCC Facility to begin deployment and begin activating the new facility. The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. The original PO 640A50488 was competed among GSA Small Businesses. Three (3) quotes were submitted and after evaluation, the Award was made to One Work Place (OWP) on 09/23/2015 against GSA Contract #GS-27F-020CA. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: IAW FAR Subpart 8.4 procedures CICA requirements have been met and all pricing under GSA contract terms have been determined fair and reasonable. Discounted GSA pricing has proven to provide the Government with significant cost savings. Procuring from the GSA schedule ensures a fair and reasonable price which is advantageous to the Government. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: Applicable market research information was acquired 2/15/2017 (within the last 18 months) and IAW Far 10.002(e) the information is still current, accurate and relevant. Interior Designer - Anita Harper conducts ongoing market research for Steelcase items by using the internet as well as accessing her pre-existing knowledge of the Steelcase dealer network. Steelcase GSA Representative, Jennifer Gannon provided a list of authorized VOSB dealers as of 02/15/2017. For the purpose of this requirement, the rule of two does not apply. * See market research report for additional VOSB, and geographic dealer network market analysis. Based on applicable market research acquired 02/15/2017, the VA Rule of Two is not applicable to this acquisition strategy and FAR 8.405-6 applies. IAW FAR Subpart 8.4 procedures CICA requirements have been met and all pricing under GSA contract terms have been determined fair and reasonable. Therefore the recommended acquisition strategy is a logical follow-on to purchase order #640A50488 which was originally awarded (based on competition) to One Workplace L. Ferrari, LLC (OWP) on 09/23/2015 against GSA Contract #GS-27F-020CA. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: N/A (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: All existing and future Steelcase furniture packages are competed among all AUTHORIZED STEELCASE FURNITURE dealers in accordance with the following VAPAHCS acquisition strategy. In order to keep costs down with acquisition packages requiring technical design/PM services RFQ s are competed among the above local Steelcase dealers. When the requirement is for product only, the VA Rule of Two is applicable RFQ packages will be competed among VOSB s.
