720-5200 ADA Compliant Assistive Technology/Equipment

The contract involves a competitive solicitation issued by the Virginia Department of Behavioral Health and Developmental Services to acquire ADA-compliant assistive technology and communication devices. The procurement seeks electronic bids for items including vibrating alarm clocks, handheld video magnifiers, and personalized hearing amplifiers, with quantities ranging from 14 to 15 units per product. The contract aims to ensure accessibility and support for individuals with disabilities, requiring products to meet specific technical and ADA standards. The period of performance extends from the award date until November 1, 2025, with delivery to a specified address in Richmond, VA, and bids are due by October 2, 2025. The process emphasizes lowest responsive and responsible bidder selection, with evaluation based on responsiveness, technical compliance, and price, and allows for the possibility of additional orders up to 100% of initial quantities. The contractual framework relies primarily on Virginia state-level terms and conditions, with no explicit references to federal FAR clauses. It incorporates general provisions on contract modifications, assignment restrictions, warranty obligations, and product substitutions, with special emphasis on non-discrimination, ethics, and responsible bidder qualifications. Bidders must complete and submit specific attachments—including bidder information, SCC registration, and proprietary data identification—along with their proposals. Delivery and inspection procedures specify that goods will be inspected at the destination in Richmond, VA, with the Commonwealth reserving the right to conduct tests at any point to verify compliance with specifications. Payment will be processed through the Virginia state accounting system, CARDINAL, with invoices due by the 10th of the month following delivery, and must include the contract or purchase order number. Proposal submissions are strictly electronic via the eVA portal, organized clearly, and must include both an original and a redacted copy, with contact details provided for the designated procurement officer.