This Government Contract opportunity from Department Of Veterans Affairs was posted on August 3, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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7A20--RADFORMATION SOFTWARE

Closed

36C25726Q0819Federal

Submission Closed08/10/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 513210

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Network Contract Office 19 (36C259)

POSTED

about 23 hours ago

DEADLINE

in 7 days

AI Contract Overview

The North Texas Veterans Health Care System is procuring Radformation Software to enhance the efficiency, accuracy, and safety of radiation therapy planning and delivery for Veterans. The software suite includes five specialized modules—Auto Contour, ChartCheck, ClearCalc, Clearcheck, and EZFluence—each designed to automate critical tasks such as treatment contouring, plan evaluation, secondary calculations, and 3D planning. These tools are intended to reduce manual workflow burdens, increase consistency across treatment plans, and strengthen compliance with clinical standards while optimizing the delivery of care. The subscription-based software will be deployed at both the North Texas and South Texas Veterans Health Care Systems, with deliveries directed to designated warehouse locations in Dallas and San Antonio. The contract is a firm fixed price agreement with specific invoicing requirements tied to the contract number and associated Purchase Order. Only authorized Government personnel, designated by the Contracting Officer, may schedule deliveries, and a designated Contracting Officer’s Representative will provide technical oversight, ensure timely vendor communication to prevent disruptions in patient care, and immediately report any delivery issues. The vendor is bound by all applicable federal laws, VA directives, and procurement regulations. Work hours are Monday through Friday, 8:00 a.m. to 3:00 p.m., with all VA-observed federal holidays recognized. The solicitation, issued under contract number 36C25726Q0819, has a response deadline of August 10, 2026, and falls under NAICS code 513210 for software publishing, with primary point of contact managed by Tammy L. Wilson, Contract Specialist at the Department of Veterans Affairs.

General Info

North Texas VA procures Radformation software for automated radiation therapy planning at Dallas and San Antonio sites.

Agency

Department Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)

Contract Value

$66,955.32

NAICS

513210 - Software Publishers

Place of Performance

Set-Aside

NONE

Awardee

RADFORMATION, INC.

Award Issued Date

09/25/2026, 12:00:00 AM UTC

Documents

36C25726Q0819 Radformation Software Sole Source Notice

special-notice

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 3

special-notice

Response DeadlineAug 10

Deadline has passed

Submission Closed

08/10/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)

Contacts1 person available

OfficeSan Antonio, TX, 78240, USA

Organization / AgencyDepartment Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)

Office AddressSan Antonio, TX, 78240, USA

Contacts

Tammy L WilsonContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

STATEMENT OF WORK North Texas Veterans Health Care System
1. INTRODUCTION/BACKGROUND: The Radiation Oncology Service at North and South Texas Veterans Health Care Systems require advanced software tools to support the planning, delivery, and quality assurance of radiation therapy treatments. Radformation Software is a specialized radiation oncology platform designed to improve clinical workflow efficiency through automation of treatment planning processes, contouring assistance, plan evaluation, and quality assurance functions. Radformation Software integrates with existing treatment planning systems and provides clinicians, dosimetrists, medical physicists, and radiation oncologists with tools and reduce manual effort, improve consistency, and enhance treatment plan quality. 2. OBJECTIVES: The objective of acquiring and maintaining Radformation Software is to provide the Radiation Oncology Service with advanced automation, contouring, treatment planning, quality assurance, and workflow management tools that improve the efficiency, accuracy, and consistency of radiation therapy planning and delivery. The software will support clinicians in developing high-quality treatment plan, reduce manual processes, enhance patient safety, improve compliance with clinical standards, and optimize the delivery of radiation oncology services to Veterans receiving care within the North Texas Veterans Health Care System.
Table 1 CLIN Part Number Item Description Qty 1 Auto Contour AUTOCONTOUR RADIOTHERAPY AUTOMATED CONTOURING SOFTWARE SUBSCRIPTION. 1 2 ChartCheck CHARTCHECK RADIOTHERAPY TREATMENT EVALUATION SOFTWARE ANNUAL SUBSCRIPTION. 1 3 ClearCalc CLEARCALC SECONDARY CALCULATION SOFTWARE ANNUAL SUBSCRIPTION. 1 4 Clearcheck CLEARCHECK RADIOTHERAPY TREATMENT PLAN EVALUATION SOFTWARE ANNUALSUBSCRIPTION. 1 5 EZFluence EZFLUENCE RADIOTHERAPY AUTOMATED 3D PLANNING SOFTWARE ANNUAL SUBSCRIPTION. 1 Shipping Address: North Texas Veterans HCS Warehouse Building 44 4500 South Lancaster Rd Dallas. TX. 75216
South Texas Veterans HCS 7400 Merton Minter San Antonio, TX 78229
3. DESIGNATION OF CONTRACTING OFFICER S REPRESENTATIVE (COR): A Representative of the Contracting Officer (COR) will be designated to represent the Contracting Officer in furnishing technical guidance and advice under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated.
The COR will be responsible for contacting the vendor in a timely manner to prevent patient care interruptions. The COR will be required to immediately report any supply discrepancies (i.e., supply shortages, any damage items received, etc. to the vendor for immediate replacement.
Only authorized Government employees who have been specifically named by the Contracting Officer may schedule deliveries under this agreement. AUTHORIZED INDIVIDUALS will be identified once contract is awarded.
Invoicing:
All invoices will reference the contract number and Purchase Order (PO). This is a firm fixed price contract based on the contract inspection rates.
Work Hours: Monday through Friday 8:00am-3:00pm
Federal Holidays: VA observed Federal Holidays are:
New Year s Day Martin Luther King Jr. s Day Presidents Day Memorial Day Juneteenth (National Independence Day) Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day
Vendors, Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding to the acquisition procurement policies and procedures.
4. ACRONYMS AND DEFINITIONS Contracting Officer (CO). A person duly appointed with the authority to enter and administer contracts on behalf of the U.S. Government.
Contracting Officer s Representative (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.