902713 Foam Fire Suppression System Inspections, Maintenance and Repair Services

The Alameda County General Services Agency’s Building Maintenance Department (GSA-BMD) is soliciting proposals for routine inspection, maintenance, testing, and repair services of the Foam Fire Suppression System at the Household Hazardous Waste facility located at 2100 E. 7th St., Oakland, California. This contract covers an essential service to ensure the operational readiness and safety compliance of the foam-based fire suppression system, a key protection measure within the County's extensive portfolio of 182 buildings covering over 8.1 million square feet. The work scope includes adherence to NFPA 25 standards, annual inspections, third-party testing of foam concentrate, corrective action reporting, and emergency repair responses within a three-hour window. The contractor must hold a valid California C-16 Fire Protection license and demonstrate at least two years of relevant experience. Services are performed Monday through Friday during defined business hours, with provisions for after-hours work if specifically requested. The solicitation is structured as a firm-fixed-price contract with a base period of three years and an option to extend for two additional years. Submissions must be delivered electronically via the County’s procurement portal by May 11, 2026, and include a comprehensive bid packet consisting of a bid form, certifications (including debarment and SLEB status), resumes, references, and any requested clarifications. Evaluation of proposals will follow a best-value trade-off approach weighted heavily toward technical merit (80%) over cost (20%), with key factors including proposed methodology, contractor understanding, relevant experience, and references. The contract mandates environmental compliance in foam and wastewater handling, insurance coverage including pollution liability, and strict documentation and reporting standards. Packaging and delivery costs must be F.O.B. destination at the facility, although detailed packaging and marking requirements are not specified. Contract administration responsibilities reside with Alameda County’s GSA-Procurement office, with K. Huynh designated as the primary procurement contact. The contract includes termination provisions for cause and convenience and requires contractor compliance with all County procurement rules, submission guidelines, and ethical standards to ensure a transparent and competitive procurement process.