9140--Emergency Fuel Delivery Contract

This is a Combined Synopsis/Solicitation requirement for Emergency Fuel Delivery Contract Wilkes Barre VAMC located at 1111 East End Blvd, Wilkes-Barre PA, 18711 as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. It is the government s intent to award a Firm Fixed Contract because of this RFQ. (ii) The solicitation number is 36C24421Q0739 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05 dated 3/10/2021. (iv) This solicitation is set aside 100% Service-Disabled Veteran Owned Small Business and the associated NAICS code 324110 Petroleum Refineries has a small business size standard of 1000. (IV) Schedule of Requirement/CLINS (v) Statement of Work/Salient Characteristics The Wilkes Barre VAMC located at 1111 East End Blvd. has a requirement to continually fuel two ~800-gallon tanks with off road diesel fuel. The tanks support two diesel generators supplying power to a temporary chiller system. The vendor will provide on call deliver of fuel to the Wilkes Barre VAMC, until a fuel burn rate can be established. The vendor may be required to fuel the tank(s) every 12. hours to be based on the generator s consumption to including nights, holidays, and weekends. Currently, we do not have any fuel consumption data. The contractor shall deliver fuel to the back side of the boiler plant and to the North entrance area, where the temporary chillers/generator will be located. The contractor may also be infrequently called to deliver at other locations on the Wilkes Barre VA grounds such as boiler underground storage tanks and emergency electrical generator tanks. All fuel shall be ultra-low sulfur (<15ppm) - off road (untaxed) Diesel fuel. Once the load on the generators and the fuel consumption rate is established the contractor shall develop and maintain a refilling schedule to continually fill the tanks so that the generators will have fuel. The VA will retain the ability to call the contractor 24hours a day for a fuel delivery in the event that the consumption rate changes (Load increases) Should the contractor elect to install a bulk fuel tank on site to reduce the number or frequency of deliveries the tanks specifications, size, location, power requirements, and filling procedures shall be established with the COR. The period of performance shall be from the notice to proceed to 60 calendar days after notice to proceed. The contract is limited for all services; (fuel, delivery charges, and fees) being less $100,000. The vendor shall provide biweekly invoices for payment to the Contracting officer and to the VA automated invoice system. 1. Can pricing be changed from job to per gallon fee ? Answer: Yes, please quote job as you see fit. This is a new requirement. 2. What would the turnaround time be for the fuel request? Would 24 hours be accepted? Answer: Yes 3. What size hose is needed to reach the tanks? Answer: A standard delivery truck has more than enough hose to accommodate. 4. What size fitting is needed? Answer: Typically fuel tanks carry several nozzles. 4: that is typically 9 above grade. We will supply the ladder. Delivery information: Wilkes Barre VAMC 1111 East End Blvd Wilkes-Barre, PA 18711 Contact: contact@example.gov +1 (555) 000-0000 x7468 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JB ________________ ________________ Refueling Services 0002 Delivery Charge 1.00 JB _______________ GRAND TOTAL ________________ ITEM NUMBER QUANTITY DELIVERY DATE 0001 SHIP TO: MARK FOR: Wilkes Barre VAMC 1111 East End Blvd. Wilkes Barre, PA 18711 Andrew Cullipher contact@example.gov 1.00 ASAP See attached SOW (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/index.asp 52.204-13 System for Award Management (OCT 2018) 52.204-18 Commercial and Government Entity Code Reporting (JUL 2016) (End of provision) Grey Market Items- Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (End of provision) Award of the result and contract from this Combined Synopsis Solicitation is subject to the availability of funds. Quoters shall ensure that quotes(s) submitted in response to the RFQ/Combined Synopsis Solicitation do not expire prior to October 31, 2021. (ix) Evaluation of this requirement will be based on PRICE and PAST PERFORMANCE. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (End of Clause) CLAUSES: 852.203-70 Commercial Advertising (JAN 2008) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.212.-71 Gray Market Items (APR 2020) 852.212-72 Gray market and Counterfeit Items (MAR 2020) (DEVIATION) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.246-71 Rejected Goods (OCT 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Items (MAY 2019) (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-6DEV Notice of Total Serviced Disabled Veteran Owned Small Business 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (xiii) Additional conditions: All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.beta.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) This is an open-market combined synopsis/solicitation for equipment as defined herein. - The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). (xvi) Quotes must be emailed to contact@example.gov and received no later than 09:00 A.M. EST on Thursday, May 27, 2021. Quote may be submitted on this document or the vendor s own form.