$9M Indefinite-Delivery Architect-Engineer Services Contract for PAVER/PCASE Pavement Management System

1. CONTRACT INFORMATION: This contract is being procured in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work of Pavement Management and Design Services, Various Military and other Government Installations, Continental United States (CONUS), Alaska, Hawaii and Outside Continental United States (OCONUS). Target one (1) indefinite delivery indefinite quantity (IDIQ) contract to be negotiated and awarded, with a five-year ordering period and $9,000,000 pooled capacity. There will be no task order minimums, and task order maximums will be limited to amount of available remaining contract capacity. Work will be issued by negotiated firm-fixed-price task orders. North American Industrial Classification System code is 541330, which has a size standard of $15,000,000 in annual average gross receipts over the past three years. Competition for this procurement is restricted to Small Business (SB) concerns. The selected and successful firm will be required to comply with the subcontracting limitations as set forth by the FAR Clause 52.219-14 LIMITATIONS ON SUBCONTRACTING, wherein stated in pertinent part, 'Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.' Award of the contract is anticipated between January and March 2018. To be eligible for contract award, the Contractor must be registered in the System for Award Management (SAM). Registration is free and can be accessed at: http://www.sam.gov. Ensure representations and certifications in SAM are current. 2. PROJECT INFORMATION: The scope of this Small Business IDC is for Pavement Management and Design Services, Various Military and other Government Installations, CONUS, Alaska, Hawaii, and OCONUS. The primary types of services to be provided under this contract include the following: a. PAVER Pavement Management System implementation on roads, parking areas, and airfields b. PAVER network definition and inventory (Army and new Army roads) c. Establishing/updating linear segmentation in PAVER d. Creation and manipulation of CADD files and Geographic Information System (GIS) shapefiles e. Integration of GIS shapefiles into PAVER database f. Collection of work history data g. Pavement Condition Index (PCI) survey of roadway, parking, and airfield pavement using manual inspection methods h. Input of PCI data into PAVER database and development of PCI, Structural Condition Index (SCI), and Foreign Object Debris (FOD) Index values i. Pavement Maintenance and Rehabilitation (M&R) work planning j. Preparation of PAVER implementation reports and drawings k. PAVER out-brief for installation personnel l. PAVER training for installation personnel m. Non-destructive testing of pavements using a Heavy Weight Deflectometer (HWD) n. Pavement structural design utilizing PCASE o. Preparation of pavement rehabilitation/reconstruction plans Projects will be located on U.S. military installations. The AE selected would be required to have sufficient staff, flexibility and capability to be available on an as-needed basis. Services for specific facilities or projects will be assigned by Task Orders on the IDIQ contract(s) established as a result of this solicitation. Each task order to be issued will identify all work to be accomplished. All projects will be located within CONUS, Alaska, Hawaii, and OCONUS. PAVER Pavement Management System implementations will typically include creation of the pavement network (networks, branches, section, sample units) in GIS and verification of the network in the field, establishing/updating linear segmentation for all pavement sections in the network, adding/updating work history, collection of condition data using manual methods, photographing surveyed sample units, developing prediction models, creating rate of deterioration tables, performing condition analysis, updating PCI vs. cost models, performing 5-year or 10-year work planning analysis, developing a list of future projects using the PAVER project formulation tool, providing project formulation out-brief meeting, reviewing PAVER database with user, and generating implementation reports. PAVER implementations will use the current version of the PAVER software. Most PAVER implementations will be for roads and parking areas on Army installations using manual data collection methods. PAVER implementations on airfields may also include roads and parking areas for WAAF and BAAF airfields. 3. SELECTION CRITERIA: The selection criteria for this particular project are listed below in descending order of importance. Criteria 'a' through 'e' are primary. Criterion 'f and 'g' are secondary and will only be used as a 'tie breaker among firms that are essentially technically equal. a. Specialized Experience and Technical Competence. Submittals shall demonstrate the specialized experience and technical competence to execute the types of projects and activities as indicated above in paragraph 2, PROJECT INFORMATION. (SF 330, Part I, Section F) i. Experience implementing the PAVER Pavement Management System using the PAVER software and manual pavement distress data collection. Submit no more than ten (10) examples of PAVER implementation projects using the PAVER software and pavement management system and manual distress data collection. Example projects should be submitted for both roads and airfields. PAVER implementation experience at the U.S. Army Garrison, Hawaii is desirable but not essential. Only relatable experience that has occurred in the last seven years should be included in the submittal. Project examples submitted should be of completed projects. All projects cited shall identify start/complete dates, project size (pavement limits, pavement area, cost and scope) and tasks performed. In addition to the example projects above, include a list (SF 330, Part I, Section H) of any other PAVER implementations using manual pavement distress data collection completed within the last seven years including location, customer, pavement type (roads, parking areas, airfields, etc.) and area of pavement inspected. b. Professional Qualifications. Firms shall demonstrate professional personnel qualifications and specialized experience for key disciplines. Evaluation of professional qualifications will consider education, training, relevant experience and longevity with the firm. Experience working on applicable Army and other DOD projects is desirable and should be identified. (SF 330, Part I, Sections E & G). Provide resumes for a minimum of one (1) project manager (team leader). Project managers should be a U.S. registered Professional Engineer and have at least five (5) years of experience implementing the PAVER pavement management system and developing pavement rehabilitation and reconstruction designs. Provide resumes for a minimum of two (2) civil engineers. Civil Engineers should have a minimum of three (3) years of experience implementing the PAVER pavement management system. Civil engineers should have a thorough knowledge of the PAVER software and PAVER pavement management system and should have several years of experience identifying pavement distresses in accordance with ASTM D6433. Experience creating PCI and M&R family models, performing condition analysis, and performing M&R work planning should be indicated. Provide resumes for a minimum of two (2) Engineering Technicians. Engineering Technicians should have at least three (3) years of experience implementing the PAVER pavement management system. Engineering Technicians should have several years of experience identifying pavement distresses in accordance with ASTM D6433. Knowledge and experience using the PAVER software is desirable. Experience creating PCI and M&R family models, performing condition analysis, and performing M&R work planning should be indicated. Provide resume for a minimum of one (1) GIS Technician. GIS Technician should have at least one (1) year of experience creating/updating PAVER GIS network shapefiles. c. Capacity. Demonstrate capacity to perform nationwide (i.e. CONUS, Alaska, Hawaii, and OCONUS). Demonstrate capacity to complete task orders within a reasonably aggressive schedule. Firms shall demonstrate the capacity to accomplish at least four (4) $300,000 simultaneous individual task orders, or one (1) $1,000,000 simultaneous task order. A minimum of two (2) PAVER manual inspection teams composed of two (2) individuals on each team will be required. Additional manual inspection team capacity is desirable. The evaluation will consider the availability of an adequate number of personnel in key disciplines to complete the task orders and offeror's project execution strategy. The evaluation will consider the key persons identified in Sections D, E, and G of the SF330, as well as other available staff and information provided in Section H and Part II (SF 330, Part I, Section H, Item 1). Demonstrate capacity to perform non-destructive testing of pavements using Heavy Weight Deflectometer (HWD). A proposed Management Plan shall be presented that includes an organization chart (reference SF330, Part I, Section D) and addresses team organization (reference SF330, Part I, Section C), any anticipated sub-contractors or entities to supplement the design team, quality control procedures, cost control, coordination of in-house disciplines and consultants required to meet work capacity. (SF 330, Part I, Section H, Item 2). Organizational chart should clearly indicate available inspection teams. d. Past Performance. Past performance on DOD and other contracts with respect to the quality of work and compliance with performance schedules, as determined by CPARS/ACASS and other sources. Submit entire CPARS/ACASS evaluations, not summaries of ratings. (Note: Past Performance Questionnaires (PPQ) may be used to provide or supplement a firm's past performance with other than U.S. Governmental clients. Firms which choose to use the PPQ may obtain a PPQ standard form by submitting a request to the below referenced POC via email.) Past performance at Army installations in Hawaii is desirable. e. Knowledge of Locality. Submittals shall demonstrate knowledge of performing the types of projects and activities described in the PROJECT INFORMATION section listed above at multiple locations within CONUS, Alaska, Hawaii, and OCONUS. Knowledge and experience working at Army installations in Hawaii is desirable. f. Volume of DOD Contract Awards. Volume of DOD A-E contract awards in the last 12 months, with the objective of effecting an equitable distribution of DOD A-E contracts among qualified firms, including SB and SDB (SF 330, Part I, Section H, Item 3). g. SB/SDB Participation. Offerors will be evaluated on the extent of participation of small business community (SBC) members in the performance of the acquisition. Offerors are required to meet the minimum mandatory total small business participation suggested objective/target of 20% of total acquisition value to SBC members. Offerors proposing a higher objective/target than 20% will receive a more favorable evaluation. SBC members can propose work they will self-perform toward small business participation objectives. (SF 330, Part I, Section H, Item 4). 4. SUBMISSION REQUIREMENTS: Interested firms having the capabilities to perform this work must submit the following at the location, date, and time indicated: a. Three (3) printed hard copies of SF 330 Part I b. Three (3) printed hard copies of SF 330 Part II for the prime firm and all consultants / subcontractors c. Submittal packages must also include a CD containing a complete copy of the submittal as a single PDF file (where a 'complete copy of the submittal' is equal to an SF 330 Part I and Part II combined, where 'Part II' means a separate SF330 Part II that is complete for the prime firm and each consultant/subcontractor firm). d. Submitted to US Army Corps of Engineers, Honolulu District, ATTN: Contracting Division (CECT-POH-B), not later than 2:00pm Hawaii Standard Time (HST) on the response dale indicated in this announcement. e. Submittal must clearly identify the announcement number. Regulation requires that the Selection Board not consider any submittals received after the specified time and date. Late proposal rules in FAR 15.208 will be followed for submittals received after 2:00pm Hawaii Standard Time (HST) on the closing date specified in this announcement. The SF 330, 8/2016 edition, must be used, and may be obtained from the following web site: http://www.gsa.gov/portal/forms/download/116486. The SF330 submittal must meet the following requirements: a. Include DUNS number and CAGE code in SF330 Part I, Section B, Block 5. b. The DUNS number and CAGE code should be identified in SF 330 Part I, Section C, Block 9, for EACH TEAM MEMBER. c. The submittal shall have a page limit of 100 pages (total of 100 pages allowed for complete copy of the submittal, ALL-INCLUSIVE). The selection board will not evaluate beyond 100 pages. A page is one side of a sheet. Blank sheets, divider sheets with section identifiers, and/or tabs with section identifiers separating the sections within the SF 330 will not count against the maximum page count. d. All fonts shall be at least 10 pitch or larger. e. Pages shall be 8-1/2 inches by 11 inches. Organizational charts may be presented on a sheet up to 11 inches by 17 inches. If an 11-inch by 17-inch sheet is used it shall be neatly folded to 8-1/2 inches by 11 inches, bound in the SF 330 at the proper location, and counted as one page. f. A Part II is required for each branch office of the prime firm and any consultants/subcontractors that will have a key role in the proposed contract (i.e. a Part II is required for all entities identified in SF 330 Part I, Section C of the submittal). g. Cover letters, company literature and extraneous materials are not desired and will not be considered. h. Sections E and G of SF 330 Part I must include only individuals proposed to perform the anticipated work, including all consultants/subcontractors. i. In SF 330 Part I, Section G, Block 26, along with the name, include the firm with which the person is associated. j. A maximum of ten (10) projects including the prime and consultants/subcontractors will be reviewed for SF 330 Part I, Section F. If more than 10 projects are submitted, only the first 10 projects will be evaluated. Use no more than two (2) pages per project. k. When listing projects in SF 330 Part 1, Section F, an Indefinite Delivery Contract (IDC) with multiple Task Orders as examples is not considered a project. A task order executed under an IDC contract is a project. l. Past Performance evaluations (CPARS/ACASS, PPQ - reference Paragraph 3.d. above) shall be submitted for each project provided in SF 330, Part I, Section F. m. SF 330, Part I, Section H (Additional Information) shall contain the following information. i. Item 1 - Capacity. Reference Paragraph 3.c. above. Provide a 1-2 page narrative discussing the capacity of the design firm to perform nationwide and to meet schedules, including adequacy of qualified personnel available and past experience in meeting tight design schedules. ii. Item 2 - Management Plan - Include the information requested in Paragraph 3.c. above. iii. Item 3 - Volume of DOD Contract Awards - Reference Paragraph 3.e. above. Provide a complete listing of all DOD A-E awards within the last 12 months. For IDCs, include total value of task orders actually issued by agencies in the last 12 months, not the potential value of the IDCs. For all types of contracts, do not include for consideration options that have not been exercised. Joint ventures shall submit the following additional documentation of the evidence of a joint venture entity: a. Firms shall provide a copy of a legally binding joint venture agreement b. Identification of the party who can legally bind the joint venture. Facsimile and email submissions will not be accepted. Solicitation packages are not provided and no additional project information will be given to firms during the announcement period. This is not a request for proposal.