This Solicitation opportunity from Department Of State was posted on May 29, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo

Closed

19JA7026Q0084Federal

Submission Closed06/05/2026, 03:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238220

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Replace HVAC Systems in the following buildings on our campus –1.) 1091 – Glazing/Welding/Heavy Mechanics Bldg

Solicitation # 26-140

Adams and Associates, Inc. is soliciting a single lump sum contract to replace a failing 10-ton gas-fired packaged HVAC unit at the Atterbury Job Corps Center in Edinburgh, Indiana, specifically within Building 1091. The project requires the installation of a new 12.5 SEER packaged unit utilizing non-R22 refrigerants, such as R-410A or R-454B, while reusing existing ductwork, thermostat wiring, and electrical disconnects. The contractor must leave the old unit at the maintenance building for parts and provide labeled recovered refrigerant to the facility. Proposals are due by October 5, 2026, and require a mandatory site visit on September 23, 2026. Award will be based on best value, evaluating price (60 points), quality (20 points), past performance (10 points), and schedule (10 points). Eligible bidders must possess a valid Indiana Contractor's License, an active SAM.gov registration with a Unique Entity ID, and provide proof of specific automobile and workers compensation insurance naming Adams and Associates, Inc. as an additional insured. The contractor must comply with EPA, OSHA, and Davis Bacon Act wage determinations. Deliverables include a sequenced construction schedule within 10 days of the notice to proceed, a one-year workmanship guarantee, and manufacturer product warranties. Final payment is contingent upon a successful substantial completion walk-through, submission of a completed SF 1413, and the release of liens from all subcontractors.

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POSTED

about 14 hours ago

DEADLINE

in 22 days

AI Contract Overview

The U.S. Consulate General Sapporo is procuring A/C and Ceiling/Lighting Renewal services for the Consular Affairs Center (CAC) under Solicitation No. 19JA7026Q0084, a firm-fixed-price contract issued as a Request for Quotation under NAICS code 238220. The scope requires the complete replacement of HVAC units, lighting systems, and ceiling tiles, along with necessary electrical wiring corrections, removal and disposal of the existing ceiling assembly (excluding the Electrical Closet), and temporary relocation of all furniture and equipment within the facility. The work must be performed in an actively occupied environment with strict protocols to ensure the comfort, privacy, and daily operations of building occupants are preserved. Contractors must submit a detailed design and work plan for approval by the Contracting Officer's Representative prior to commencement and are responsible for providing all labor, materials, equipment, and services. Site verification of existing conditions is mandatory, and all work must comply with U.S. Mission to Japan hazardous communication policies, including pre-approval of chemical use via Material Safety Data Sheets and risk mitigation plans. Safety requirements mandate the use of specialized PPE including arc-rated clothing, fall arrest systems, and respiratory protection, with advance submission of safety measures for high-risk tasks such as scaffolding, welding, confined space entry, and working at heights. All offerors must be registered in the System for Award Management (SAM) and must complete required annual representations and certifications, including small business status and entity identifiers, as Volume 3 of their submission. Proposals must conform to a strict format consisting of Volume 1 (completed SF-1449 form with specific blocks filled), Volume 2 (detailed pricing), and Volume 3 (representations and certifications). Electronic submissions are accepted but must not exceed 15MB and must be submitted no later than June 5, 2026, at 12:00 noon local time. The Government will evaluate submissions using pass/fail gates for completeness, technical acceptability, and responsibility, with award going to the lowest-priced, technically acceptable, and responsible offeror. Payment will be made on a firm-fixed-price basis through the Financial Management Center in Tokyo, and invoices must comply with FAR 32.905(e). The Contractor is required to provide a one-year warranty on all work from the date of COR acceptance, and the Contracting Officer’s Representative has authority to conduct unannounced quality assurance inspections at any time

General Info

Firm-fixed-price contract for HVAC, ceiling, lighting renewal at US Consulate Sapporo, Japan by June 1, 2026.

Agency

Department Of State → American Consulate SappoView Agency

Contract Value

$83,411.38

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Sapporo, JP-01, 064-0821, JPN

Set-Aside

NONE

Awardee

MISCELLANEOUS FOREIGN AWARDEESView Profile

Award Issued Date

06/15/2026, 12:00:00 AM UTC

Documents

(8)

Amendment 0001 to RFQ 19JA7026Q0084 for A/C and Ceiling/Lighting Renewal

PDF•amendment

RFQ 19JA7026Q0084 A/C and Ceiling/Lighting Renewal at U.S. Consulate Sapporo

PDF•rfq

Amendment 0002 to RFQ 19JA7026Q0084 for A/C and Ceiling/Lighting Renewal

PDF•amendment

Pre-Solicitation Notice 19JA7026Q0084 - A/C and Ceiling/Lighting Renewal

PDF•presolicitation

Statement of Work for A/C and Ceiling/Lighting Renewal at U.S. Consulate Sapporo

PDF•sow

RFQ 19JA7026Q0084 A/C and Ceiling/Lighting Renewal at U.S. Consulate Sapporo

PDF•rfq

Statement of Work for A/C and Ceiling/Lighting Renewal at U.S. Consulate Sapporo

PDF•sow

Q&A for RFQ 19JA7026Q0084 A/C and Lighting Renewal

PDF•q-and-a

AI Contract Breakdown

Uniform Contract Format

Timeline

4 updates

PhaseClosed

PostedApr 23

Presolicitation

Amendment 1Apr 24

Contract was updated

Type ChangedMay 12

Presolicitation → Solicitation

Amendment 2May 13

Contract was updated

Amendment 3May 27

Contract was updated

Amendment 4May 29

Contract was updated

Response DeadlineJun 5

Deadline has passed

Submission Closed

06/05/2026, 03:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → American Consulate Sappo

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → American Consulate Sappo

View Agency Profile

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Matthew J. Hafner

contact@example.gov

Toshiya Ikeda

contact@example.gov

Full Description

[Updates as of May 29, 2026]

Request for Quotation (RFQ) No. 19JA7026Q0084, “A/C and Ceiling/Lighting Renewal for the CAC,” is hereby amended to revise the Statement of Work (SOW). The previously issued SOW is hereby deleted in its entirety and replaced with the attached Statement of Work (Attachment 1). In addition, the quotation submission deadline is extended to June 5 at 12:00 noon. This amendment is effective as of the date of the Contracting Officer’s signature.

[Updates as of May 27, 2026]

The Q&A List has been attached.

Request for Quotation (RFQ) No. 19JA7026Q0084, “A/C and Ceiling/Lighting Renewal for the CAC,” is hereby amended to revise the Statement of Work (SOW). The previously issued SOW is hereby deleted in its entirety and replaced with the attached Statement of Work (Attachment 1). In addition, the deadline for submission of questions is extended to May 28 at 12:00 noon, and the quotation submission deadline is extended to June 3 at 12:00 noon. This amendment is effective as of the date of the Contracting Officer’s signature.

=================================================================================================

[The attachment has been updated to correct typographical errors. (1) In the Cover Letter, the pre-quotation conference is scheduled for May 20, 2026 at 10:00 a.m. (2) On page 31 of the RFQ, the quotation submission deadline is 12:00 noon on Monday, June 1, 2026. Please use the updated attachment.]

This is a firm-fixed-price contract for the Contractor to provide A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo, Japan.

All responsible sources may submit a quotation, which will be considered.

The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.

All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.

Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.

This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)

Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.

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