This Solicitation opportunity from Department Of State was posted on May 29, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo

Closed

19JA7026Q0084Federal

Submission Closed06/05/2026, 03:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238220

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HVAC System InstallationThis contract involves the supply and installation of comprehensive heating, ventilation, and air conditioning (HVAC) systems, encompassing all necessary ductwork, HVAC units, and control mechanisms. The work will be performed as a subcontract under the Tennessee Department of Transportation (TDOT), specifically situated in Sumner. The project is aligned with NAICS Code 238220, which pertains to plumbing, heating, and air-conditioning contractors. The solicitation was posted with a deadline for responses on June 26, 2026, coinciding with the date of posting. This contract is designed to ensure the delivery and installation of fully functional HVAC systems to meet the required standards. No specific set-aside classifications apply to this subcontract, and additional organizational or point-of-contact details are not provided. Interested parties can access further details and submit proposals through the TDOT bidding portal.

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in 10 days

DEADLINE

in 10 days

AI Contract Overview

The contract is a firm-fixed-price agreement for the renewal of air conditioning, ceiling, and lighting systems at the U.S. Consulate General in Sapporo, Japan. It invites quotations from all responsible sources, with the government reserving the right to award the contract based on initial offers without further discussion. U.S. contractors are required to be registered in the System for Award Management (SAM) before submitting their quotations, while overseas contractors are encouraged to register as well. The solicitation specifies that electronic submissions are accepted, with a file size limit of 15MB, and the deadline for quotation submission is 12:00 noon on June 1, 2026. The contract follows the Federal Acquisition Regulation (FAR) clause related to taxation on certain foreign procurements. The solicitation number is 19JA7026Q0084 and it was posted on May 13, 2026. The work will be performed in Sapporo, Hokkaidō, Japan, under the oversight of the Department of State’s American Consulate office. A pre-quotation conference is scheduled for May 20, 2026, at 10:00 a.m. Key contacts include Matthew J. Hafner and Toshiya Ikeda, reachable by email for further information. No set-aside is applied to this contract, and the applicable NAICS code is 238220, which pertains to plumbing, heating, and air-conditioning contractors.

General Info

Firm-fixed-price contract for HVAC, ceiling, lighting renewal at US Consulate Sapporo, Japan by June 1, 2026.

Agency

Department Of State → American Consulate Sappo

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors View NAICS

Place of Performance

Sapporo, JP-01, 064-0821, JPN

Set-Aside

NONE

Documents

(8)

Amendment 0001 to RFQ 19JA7026Q0084 for A/C and Ceiling/Lighting Renewal

PDF•amendment

RFQ 19JA7026Q0084 A/C and Ceiling/Lighting Renewal at U.S. Consulate Sapporo

PDF•rfq

Amendment 0002 to RFQ 19JA7026Q0084 for A/C and Ceiling/Lighting Renewal

PDF•amendment

Pre-Solicitation Notice 19JA7026Q0084 - A/C and Ceiling/Lighting Renewal

PDF•presolicitation

Statement of Work for A/C and Ceiling/Lighting Renewal at U.S. Consulate Sapporo

PDF•sow

RFQ 19JA7026Q0084 A/C and Ceiling/Lighting Renewal at U.S. Consulate Sapporo

PDF•rfq

Statement of Work for A/C and Ceiling/Lighting Renewal at U.S. Consulate Sapporo

PDF•sow

Q&A for RFQ 19JA7026Q0084 A/C and Lighting Renewal

PDF•q-and-a

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

Type ChangedMay 12

Presolicitation → Solicitation

Amendment 3May 13

Contract was updated

Amendment 4May 27

Contract was updated

PostedMay 29

Presolicitation

Amendment 5May 29

Contract was updated

Response DeadlineJun 5

Deadline has passed

Submission Closed

06/05/2026, 03:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → American Consulate Sappo

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → American Consulate Sappo

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Matthew J. Hafner

contact@example.gov

Toshiya Ikeda

contact@example.gov

Full Description

[Updates as of May 29, 2026]

Request for Quotation (RFQ) No. 19JA7026Q0084, “A/C and Ceiling/Lighting Renewal for the CAC,” is hereby amended to revise the Statement of Work (SOW). The previously issued SOW is hereby deleted in its entirety and replaced with the attached Statement of Work (Attachment 1). In addition, the quotation submission deadline is extended to June 5 at 12:00 noon. This amendment is effective as of the date of the Contracting Officer’s signature.

[Updates as of May 27, 2026]

The Q&A List has been attached.

Request for Quotation (RFQ) No. 19JA7026Q0084, “A/C and Ceiling/Lighting Renewal for the CAC,” is hereby amended to revise the Statement of Work (SOW). The previously issued SOW is hereby deleted in its entirety and replaced with the attached Statement of Work (Attachment 1). In addition, the deadline for submission of questions is extended to May 28 at 12:00 noon, and the quotation submission deadline is extended to June 3 at 12:00 noon. This amendment is effective as of the date of the Contracting Officer’s signature.

=================================================================================================

[The attachment has been updated to correct typographical errors. (1) In the Cover Letter, the pre-quotation conference is scheduled for May 20, 2026 at 10:00 a.m. (2) On page 31 of the RFQ, the quotation submission deadline is 12:00 noon on Monday, June 1, 2026. Please use the updated attachment.]

This is a firm-fixed-price contract for the Contractor to provide A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo, Japan.

All responsible sources may submit a quotation, which will be considered.

The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.

All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.

Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.

This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)

Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.