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Technical and Audio-Visual (AV) Support

Active

Federal

Response Deadline11/20/2026, 03:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Department Of State → American Consulate Sappo

NAICS

561599 - All Other Travel Arrangement and Reservation Services

Place of Performance

Sapporo, JP-01, 064-0958, JPN

Set-Aside

NONE

Documents

This scope was carved out of 19JA7027Q0002.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Freedom 250 Reception and Fireworks Event

AI Contract Breakdown

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Timeline

PostedOct 1

subcontract

Response DeadlineNov 20

Submission deadline

Response Deadline

11/20/2026, 03:00:00 AM UTCin about 2 months

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Organization & Contact Information

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AgencyDepartment Of State → American Consulate Sappo

ContactsNo contacts available

OfficeN/A

Organization / AgencyDepartment Of State → American Consulate Sappo

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies and operates technical AV equipment for prime contractors on American Consulate Sapporo reception projects. Sets up and operates sound systems, microphones, and visual displays using PA equipment and cabling. Requires AV technician certification. Delivers a functional audio-visual environment for the event.

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Freedom 250 Reception and Fireworks Event

Solicitation # 19JA7027Q0002

The U.S. Consulate General in Sapporo, Japan, is seeking a contractor for solicitation 19JA7027Q0002 to provide comprehensive event management and on-site coordination for a Freedom 250 commemorative event on February 5, 2027. This firm-fixed-price contract covers a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The scope of work includes venue procurement, hospitality, entertainment, permitting, transportation, parking, photography, videography, technical services, and safety coordination. Because the event coincides with the Sapporo Snow Festival, the contractor must manage all associated challenges regarding traffic, crowd control, environmental factors, and specialized permitting. The contractor is responsible for liaising with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, and local police to ensure a professional and safe execution. All U.S. contractors must be registered in the System for Award Management (SAM) per FAR 52.204-7, and overseas contractors are recommended to do the same. This procurement is subject to FAR 52.229-12 regarding taxes on certain foreign procurements. Electronic submissions are permitted via SAM.gov with a file size limit of 15MB. The primary point of contact for this effort is Contracting Officer Matthew J. Hafner, supported by Procurement Agent Toshiya Ikeda.

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