A-E FULL SERVICE DESIGN IDIQ

NOTICE OF INTENT Per FAR 5.203(d), Central Federal Lands Highway Division (CFLHD) of the Federal Highway Administration anticipates awarding two or more Full-Service Indefinite Delivery Indefinite Quantity (IDIQ) contracts for architect-engineer (A-E) services. Projects will primarily involve improvements to rural low-volume roadways in environmentally sensitive areas requiring context sensitive design solutions for work ranging from pavement preservation, to 3R (resurfacing, restoration and rehabilitation) to full reconstruction. Transportation-related engineering and surveying services will include all work needed to conduct planning, scoping, environmental compliance, preliminary and final design to prepare contract documents in support of several Federally-funded programs administered by CFLHD. TYPE OF CONTRACT: This procurement is being solicited on an unrestricted basis to A-E firms licensed and registered within one or more of the states served by CFLHD. Professional documents produced under each contract will require a Professional Engineer and/or a Registered Land Surveyor license relative to the state in which the project work is located. Each contract awarded will consist of 1 base year and options to extend the contract for 4 additional 1-year periods. Each successful A-E firm will be re-evaluated each year to determine award of options to extend the contract. The contract shall have a maximum not-to-exceed 5-year total of $10 million. Each contract will operate with individually negotiated, firm-fixed price task orders issued in accordance with the terms of the contract. Task orders may or may not be for a complete project or series of projects. Selected firms must comply with Equal Employment Opportunity requirements in accordance with FAR 22.8. Subcontracting plans will be required by the selected firms for large businesses in accordance with FAR 19.7. The subcontracting plan must show the firms intended use of small business, HUBZone small business, small disadvantaged business, veteran-owned small business, service-disabled veteran-owned small business, and women-owned small business concerns. Subcontracting Plans are not required with submission of SF 330. GENERAL SCOPE OF WORK: CFLHD operates as part of the Office of Federal Lands Highway, serving the transportation engineering needs of Federal Land Management Agencies (FLMA) such as the National Park Service, the U.S. Forest Service, the U.S. Fish and Wildlife Service, and the Bureau of Land Management. These roadways are typically maintained by the local county, state DOTs, or FLMAs. This work will be associated with Federally funded road projects with the majority of work being funded through the Federal Lands Transportation Program (FLTP) and Federal Lands Access Program (FLAP) from the Moving Ahead for Progress in the 21st Century Act (MAP-21). Projects are typically located in environmentally sensitive areas that necessitate context-sensitive design techniques and processes. Project topography type and climatic zones vary greatly including coastal, mountainous, desert and plains regions. The geographic jurisdiction of CFLHD includes, but is not limited to, Arizona, California, Colorado, Hawaii, Kansas, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, South Dakota, Texas, Utah, and Wyoming. Highway segments will be designed in accordance with current AASHTO policy, Federal Lands Highway procedures, Federal Lands Highway Project Development and Design Manual with CFLHD supplements, and/or specific project criteria as determined by CFLHD. CFLHD uses both International System of Units (Metric) and U.S. Customary Units (English). Deliverables must be provided in the following formats: GEOPAK (highway and earthwork design); MicroStation .DGN file format (plans and drawings); HEC-RAS and/or SMS (hydraulic modeling), the current version of Microsoft Office (word processing, spreadsheet, database, project etc.), and the Engineer's Estimate, Bidding, Award, and Construction System (EEBACS). Some project development activities may be performed by CFLHD, by other Government agencies, or by other consulting firms. Value Engineering, Agency coordination, document and report preparation, management of public meetings, and other public/agency involvement may be required. SERVICES REQUIRED UNDER THE CONTRACT: The scope of task orders may include, but are not limited to: (A) Project Management involves the leadership of the project through activities such as close coordination and collaboration with the CFLHD project manager, coordination with the CFLHD internal Project Support Team (PST), sub consultants, and external agencies. Project management will also involve management of the project scope, schedule, budget, and the Quality Assurance/Quality Control (QA/QC) process as well as involvement and leadership in project decisions that affect the development and delivery of contract documents. (B) Highway design activities utilizing context-sensitive design principles in performance of tasks such as reconnaissance and conceptual studies; safety reviews, analyses, and studies; value engineering studies; preliminary design and line and grade studies; earthwork estimations; final design; and preparation of plans, specifications, and estimates (PS&E). (C) Geotechnical engineering such as: comprehensive identification of geologic hazards through site reconnaissance and surface and subsurface investigations; geophysical studies; shallow and deep foundation design; retaining wall design; earthwork shrink/swell recommendations; earthwork cut and fill slope recommendations; soil and rock slope stability and excavation methods; erosion survey and mitigation; material source characterization; landslide analyses and mitigation recommendations; instrumentation deployment; and laboratory testing of materials. (D) Environmental compliance services such as, but not limited to, studies, recommendations, and reports for wetlands, threatened and endangered species, sensitive species, cultural and historical resources, socio-economic effects, hazardous materials, wild and scenic rivers, wildlife and fisheries, noise, visual quality, water quality, air quality, land use, floodplain, environmental justice, cumulative and indirect effects, mitigation for impacts, and interagency coordination of environmental concerns and participation and coordination of public involvement meetings and hearings; preparation of reports and decision making documents required for the National Environmental Protection Act (e.g., categorical exclusions; environmental assessments; environmental impact statements); State specific environmental requirements (including but not limited to the California Environmental Quality Act); FHWA Section 4(f) provisions; and Corps of Engineers Section 404 permits, Section 401 certifications and other necessary project permits. (E) Bridge and Structural design, assessment, and inspection activities such as, but not limited to: determining structure type, size, and location (TS&L); designing concrete, steel, and timber bridges (vehicular, pedestrian, and combination) in accordance with current LRFD AASHTO Bridge Design Specifications; implementing accelerated bridge construction (ABC) technologies such as prefabricated bridge elements and systems (PBES), slide-in bridge construction and geosynthetic reinforced soil - integrated bridge system (GRS-IBS); designing seismic retrofits for existing structures; designing retaining walls; performing structure inspections (bridge, culvert, retaining wall, and tunnel); load rating structures (bridge and culvert); preparing structure rehabilitation plans; performing structure constructability reviews; determining structure construction schedules and preparing structure plans, specifications, and estimates (PS&E). (F) Hydraulic and hydrologic engineering for the determination of roadway surface and topographic drainage including: design discharges and water surface profiles; flood plain and scour analyses; culvert and drainage system surveys; culvert and headwall design; compliance with FEMA regulations and development and preparation of certain permit applications including but not limited to Corps of Engineers Section 404 permits, Section 401 certifications, National Pollutant Discharge Elimination System (NPDES) permits, and state specific permits. (G) Pavement Design for the determination of the pavement structural section for pavement preservation, 3R, and full reconstruction. Analysis to include traffic counts and classification, boring logs, soil properties and support capabilities, pavement design based on the current AASHTO Design of Pavement Structures, and development of structural section alternatives and lifecycle cost analysis. (H) Surveying and mapping services, such as: photogrammetric mapping and/or ground surveys; cadastral surveys; bridge site surveys; location and final design surveys; analytical aerial triangulation; digital terrain modeling; and compilation of topographic and planimetric features. (I) Right-of-way and utility services, such as: preliminary right-of-way studies and boundary compilations; preparation of right-of-way plans, legal descriptions and highway easement deeds; right-of-way acquisition processes including appraisals, negotiations and acquisition; utility research and coordination, utility designation and location; and utility conflict resolution and relocation plans and agreements. (J) Support CFLHD led construction administration by performing post design support and review services of contractor submitted documents such as, but not limited to; false work and structures submittals; value engineering proposals; and site visits with CFLHD personnel to review construction progress. (K) Transportation planning activities, such as analysis of transportation needs and priorities and opportunities for multi-modal integration and alternative transportation systems development. SELECTION CRITERIA: The following evaluation criteria, in descending order of importance, will be used in the evaluation of prospective firms. Firms shall address each evaluation criteria listed below. If the evaluation criteria are not addressed elsewhere on the SF 330, firms shall respond to evaluation criteria in Section H of the SF 330. (1) Specialized Experience and technical competence demonstrated on projects previously completed by the firm and its subconsultants to perform work on rural low-volume two-lane highways in environmentally sensitive areas requiring context sensitive design solutions for all disciplines included under sections (A) through (K) of the Services Required section of the Synopsis. (2) A demonstrated Project Delivery process, including a QA/QC program that shows a project management led organizational structure, approach, and philosophy that shows the successful completion of multidiscipline task orders that may include multiple project stakeholders and review agencies. (3) Professional Qualifications of the firm, staff, and subconsultants identified to work on the contract. Qualification statements should clearly identify the specialized qualifications of those individuals anticipated to work on the contract that align with the type and scope of work to be performed. (4) Use of innovative project delivery methods to expedite and fast-track the project delivery process (packaging, data collection, field investigation, contract document preparation, construction techniques, construction manager general contractor, use of technology etc). Innovative contracting support to provide expertise necessary to assist in the development of procurement packages and strategies taking advantage of tools as appropriate such as Design/Build, CMGC, A+B bidding, Incentive/Disincentive clauses, Lane rental, etc. Example projects highlighting innovation do not necessarily have to be rural low-volume two-lane highways but should be applicable to that type of work. (5) Workload management strategy and processes demonstrated on projects previously completed by the firm and its subconsultants and projected capacity of firm to deliver this IDIQ contract in a high quality and timely manner with staff and subconsultants anticipated to work on the contract. Also, identify the firm and subconsultants size standards (small or large business) under the NAICS code identified in this notice and demonstrate how small business participation will be encouraged under the resulting contract. (6) Demonstrated past performance on contracts in terms of cost control, quality of work, and compliance with performance schedules and long term relationships with Government Clients. (7) Proximity of the firm's facilities to CFLHD HQ and the ability to deliver projects in the CFLHD 14 state jurisdiction. Identify office location(s) of firm and subconsultants and the distribution of capabilities, services, and staff within each facility location. SUBMISSION REQUIREMENTS: Firms desiring to be considered must submit 7 sets of documents containing copies of the completed SF 330. Bind each set with front and back covers. The front cover will show the submitting firm's name and address, the solicitation number, closure date of the solicitation, and any other pertinent information. Divide each set into the following labeled sections: - Section 1 must include a cover letter; - Section 2 must include the Part I of the SF 330 (without instructions), with tabbed subsections for Items A through I. Provide an organizational chart under Item D including CFLHD, the prime consultant and all sub consultants listed under Item C. In Item E, provide only resumes of key personnel that are anticipated to work on the contract. Provide detail on the role the individual had in example projects including if the individual served a lead or support role (discipline lead, etc.). Item F is limited to 10 projects showing examples of past performance relevant to general scope of work, quality, budgeting, timeliness and innovative project delivery. Example projects should at a minimum include project scope, schedule, size, cost, and lists of the project staff and sub consultants on the project with detail on the roles and responsibilities of each team member. - Modify Item G accordingly to reflect number of projects shown in Item F and number of staff shown in Item E. Item H may include other superior performance indicators, including subject matter and point of contact not covered in Item F, as well as other responses to the evaluation criteria that are not responded to elsewhere. - Section 3 will include Part II of SF 330 and should include a tab for each firm. Submit data that the firm feels adequately demonstrates experience and qualifications to perform the required work. The submitted package is limited to 40 sheets total, 8.5" x 11", printed on front and back (total of 80 printed pages), excluding tabs and front and back covers. Pages must be numbered consecutively. Only page numbers 1-80 will be considered during evaluations. Font for body copy must be Times New Roman and no smaller than 10 pt. Table font must be Times New Roman and no smaller than 8 pt. Please do not submit any pre-printed literature such as brochures, capability statements, etc. Only responses received in this office no later than 2:00 p.m., Lakewood, Colorado local time, November 26, 2013, will be considered. No other general notification to firms will be made and no further action is required. This is not a request for proposal. No solicitation package is available. Short-listed A-E firms and their proposed sub-consultants will be expected to travel to Lakewood, Colorado, for discussions (oral presentations) during the time frame of January 8 - 9, 2014. Selection of firms for award shall be in accordance with FAR 36.602-3 and 36.602-4. Questions must be submitted in writing to contact@example.gov. Answers will be posted with this synopsis on the FedBizOpps website (www.fbo.gov).